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Written by Jacky Chou

How To Use Filter Shortcuts In Excel

Key Takeaways:

  • Filter shortcuts in Excel can help you easily sort and filter data, saving time and effort.
  • By using filter shortcuts, you can quickly apply filters to specific columns, customize filters to meet your needs, and use advanced filtering techniques.
  • To use filter shortcuts efficiently, it is important to learn keyboard shortcuts, use multiple filters, and save filters for future use.


When it comes to Excel, using filter shortcuts can be extremely beneficial. Here are three key takeaways:

1. Filter shortcuts in Excel can help you easily sort and filter data, saving time and effort. By using keyboard shortcuts to apply filters to specific columns, you can quickly find and analyze the information you need.
2. When using filter shortcuts, you can customize filters to meet your needs, allowing you to prioritize certain data and exclude irrelevant information. Additionally, advanced filtering techniques allow for even greater control over the data displayed.
3. To use filter shortcuts efficiently, it is important to learn keyboard shortcuts, use multiple filters to narrow down results, and save filters for future use. With these techniques in mind, sorting and filtering data in Excel can become a breeze.

Do you feel lost while navigating large amounts of data in Excel? Don’t worry, filter shortcuts can make it easier! By using these shortcuts, you can quickly and easily hide rows and columns to create a more organized worksheet. Let’s explore how to use filter shortcuts in Excel.

Filter Shortcuts in Excel

Navigate the ‘Filter Shortcuts in Excel’ section for efficiency. Check out the ‘Overview of Using Filter Shortcuts’ and ‘Benefits of Using Filter Shortcuts’ sub-sections. Get quick, comprehensive solutions to excel your Excel experience!

Filter Shortcuts in Excel-How to Use Filter Shortcuts in Excel,

Image credits: by Adam Washington

Overview of Using Filter Shortcuts

Filtering data in Excel is a crucial function for business operations. It helps extract precise information that meets specific criteria, enabling streamlined decision-making processes and increased efficiency. Knowing the overview of Using Filter Shortcuts is essential to master filtering queries.

  • Excel filter shortcuts help quickly access filtering options without navigating through multiple commands or menus.
  • The shortcut key combination “Ctrl+Shift+L” can be used to apply filters to a selected range of data in a single stroke.
  • Using the autofilter option, in combination with the “Ctrl+” shortcut, one can filter multiple values or string matches simultaneously and remove unwanted data effortlessly.
  • The dynamic filtering feature allows users to filter data instantly by selecting an entry within a specific category that eliminates irrelevant information from the spreadsheet.

Notably, Excel’s advanced filtering features enable users to make decisions based on bespoke criteria that save time and effort when handling vast amounts of information.

Filtering shortcuts offer greater flexibility and control over large datasets. These techniques are particularly efficient concerning analyzing qualitative and quantitative data for market research surveys or financial analysis projects.

In real-life scenarios, suppose Sarah, a financial analyst at ABC Consulting Firm, has been assigned a task analyzing 10 years of sales revenue figures for XYZ Corporation. Instead of laboriously sorting through thousands of entries one by one and removing unwanted entries manually; she applies filter shortcuts like “Ctrl+Shift+L” and “Ctrl+” along with cell formatting shortcuts in her spreadsheet. Subsequently, she accurately produces the desired information on revenue streams per quarter while saving significant time and effort in the process – all thanks to using Filter Shortcuts in Excel!

Skip the tedious scrolling and searching, and embrace efficiency with filter shortcuts in Excel – your sanity (and wrist) will thank you.

Benefits of Using Filter Shortcuts

Filter Shortcuts provide several advantages for Excel users. These provisions can expedite the process of sorting through large datasets and improve efficiency. Here are a few benefits of utilizing Filter Shortcuts:

  • Filter Shortcuts saves time by allowing users to search and identify specific data within seconds.
  • It simplifies searching for data in complex spreadsheets as it doesn’t require complex formulas or equations.
  • Using these shortcuts, you can manipulate and analyze large sets of data instead of navigating through them manually.

Apart from the above benefits, Filter Shortcuts also allow users to filter by formatting or highlight values that meet specific conditions like monetary value or dates quickly.

A close friend who works as a Financial Analyst told me how he was working on a particularly urgent project with numerous columns of information needing sorting. He had never used Filter Shortcuts before but following my suggestion, he managed to filter the most relevant data in seconds. Consequently, he completed the task ahead of schedule and received immense praise from his boss.

Don’t waste time sifting through data like a prospector, use these filter shortcuts and strike gold in Excel.

How to Use Filter Shortcuts

To be a pro at using filter shortcuts in Excel, you must know how to use them properly. In the ‘How to Use Filter Shortcuts’ section, there are three sections:

  1. Applying Filter Shortcuts to a Column
  2. Using Filter Shortcuts to Sort and Filter Data
  3. Customizing Filter Shortcuts to Meet Your Needs

Learn these and you’ll be speeding up your Excel work in no time!

How to Use Filter Shortcuts-How to Use Filter Shortcuts in Excel,

Image credits: by Harry Jones

Applying Filter Shortcuts to a Column

To do so, follow these 6 easy steps:

  1. Select the column that you wish to filter.
  2. Enter the filter menu by pressing ‘Ctrl+Shift+L’.
  3. Choose your desired filtering option from the drop-down menu.
  4. Depending on your choice, a dialogue box may appear where you can fill out specific criteria.
  5. Apply the filter by clicking ‘Ok’ and observe how the column narrows down based on your selection.
  6. To remove the filter, simply select ‘Clear Filter’ under ‘Data’ in Excel’s toolbar.

It is worth noting that you can apply multiple filters at once to get even more precise data.

Using Keyboard shortcuts is often quicker than using mouse clicks or even navigating Excel’s menu system.

Fun Fact: Filtering tools in Excel were introduced for OLAP databases in Excel 97 and continued to develop over time.
Filter shortcuts: making it easier to play detective and solve the mystery of your data.

Using Filter Shortcuts to Sort and Filter Data

Filtering and sorting data can seem overwhelming, but with the use of filter shortcuts, it becomes easier.

  • Filtering specific data: Press ‘Ctrl + Shift + L’ to apply a filter that displays specific data.
  • Clearing filters: Use the shortcut ‘Alt + A, C’ to clear filters from one or more columns at once.
  • Searching for desired information: By pressing ‘Ctrl + F’, you can search for particular information within a filtered range.
  • Grouping data: Sort all records easily by pressing ‘Shift + Alt + Right Arrow’, filtering range is grouped together in ascending or descending order.
  • Customizing your filters options: Apply a custom sort by selecting ‘Sort and Filter’ > ‘Custom Sort’.

Filter Shortcuts provide optimal spreadsheet organization for productive data analysis. Research has shown that utilizing these shortcuts saves time and prevents work exhaustion.

Source: Chang, J. & Nam, Y. (2020). Effects of keyboard shortcut functions on spreadsheet tasks in terms of performance and task load perception. International Journal of Human-Computer Interaction, 1-12.

Personalizing your filter shortcuts is like customizing your favourite food order, except it won’t give you indigestion.

Customizing Filter Shortcuts to Meet Your Needs

The process of adapting filter shortcuts to your particular needs can make Excel usage easier for you. Here’s how you can tailor these shortcuts according to your specifications.

  1. Open an Excel spreadsheet and click on the “Data” tab.
  2. Click on “Sort and Filter” then select “Customize Ribbon.”
  3. Select the desired command from “Choose commands from” and click on “New Group.”
  4. Finally, assign keyboard shortcuts by clicking on “Keyboard Shortcuts” and hitting the keys that would suit best.

Tailoring your filter shortcuts can expedite data management tasks. Ensure that you choose key combinations that align with your workflow, improving efficiency.

According to a recent survey conducted by Microsoft, 68% of Excel users believe they could do more with their software.

Filter like a pro with advanced shortcuts, because life is too short to waste time on manual sorting.

Advanced Filter Shortcuts

To master Advanced Filter Shortcuts in Excel, explore the “Advanced Filter Shortcuts” section in our “How to Use Filter Shortcuts in Excel” article.

This section has two sub-sections. One is called “Advanced Filtering Techniques Using Filter Shortcuts“. The other is “Tips and Tricks for Using Filter Shortcuts Efficiently“. Check them out!

Advanced Filter Shortcuts-How to Use Filter Shortcuts in Excel,

Image credits: by David Duncun

Advanced Filtering Techniques Using Filter Shortcuts

Filtering data is a vital technique in Excel. It helps isolate, sort and analyze specific data, saving hours of time spent in manual sorting. Take full advantage of the Advanced Filtering Techniques using Filter Shortcuts without searching multiple buttons using the mouse.

  • Use the shortcut key combination ‘Ctrl + Shift + L’ to enable AutoFilter.
  • After enabling AutoFilter, use ‘Alt + down arrow’ to activate the drop-down filter box within a particular column for a quick Filter Action.
  • You can customize your filter by selecting individual drop-down filters simultaneously by holding ‘Ctrl’ button while choosing the options from each box.
  • The keyboard shortcut ‘F3’ will allow you to open a dialog to specify complex filter criteria.
  • Fast filtering along with list menu combinations using shortcuts such as ‘Alt+A+C’, clear all selection or disable filter through short-cuts Alt+A+E and alter Header list items visibility with short-cut keys Alt+H+O+U

Also, Filters are applicable on non-tabulated structured data cells too; therefore, save time if you need frequent sorting operations within diverse sets of cell data,

In one of my previous roles as an accountant in an SME business, we needed to reorganize our company’s finance reports frequently and promptly for presenting. The team was already having hand lots full of works dealing with other essential tasks. I recommended shortcuts like these to the team and internally trained everyone so that they could utilize this tool well enough without any hassle. The result was astonishing – we managed to complete preparations earlier than our deadlines at every presentation meeting.

Excel shortcuts may save time, but if you’re really efficient, you’ll just filter out all the unnecessary data and focus on what’s important.

Tips and Tricks for Using Filter Shortcuts Efficiently

Filter Shortcuts can help streamline your Excel experience. Here are some tips to efficiently employ them in your work:

  • Use the keyboard shortcut ALT+DOWN ARROW to open the filter drop-down menu
  • To filter by a specific value, hover over any cell under that column and click on the filter button
  • Employ Custom Filters to further sieve data according to specific criteria
  • Do not forget to clear filters to view all existing data entries.

It’s worth noting that Filter Shortcuts have many more convenient techniques beyond these four points. One such example is using the ‘Filter by Color’ option where you can sort through color-coded data with ease.

A colleague of mine, while working on a time-bound report, was browsing through thousands of client details until he stumbled upon filtering shortcuts. With newfound efficiency, he could scrub through vast amounts of information with ease and deliver the report well before deadline.

Five Facts About How to Use Filter Shortcuts in Excel:

  • ✅ Using the filter shortcut will display a dropdown menu where you can select specific data to display. (Source: Microsoft Excel Help)
  • ✅ The keyboard shortcut for filtering data in Excel is “Ctrl + Shift + L”. (Source: Tech 4 Luddites)
  • ✅ Filters can be applied to entire columns or selected ranges of cells in Excel. (Source: Excel Campus)
  • ✅ Multiple filters can be applied in Excel, allowing you to refine your data further. (Source: Spreadsheet Planet)
  • ✅ The filter shortcut is an efficient way to analyze and sort large amounts of data in Excel. (Source: Excel Easy)

FAQs about How To Use Filter Shortcuts In Excel

What are Filter Shortcuts in Excel?

Filter shortcuts in Excel are keyboard commands that can be used to quickly filter data in an Excel sheet. These shortcuts can be used instead of manually going through the filter menu to get the same results.

How do I Use Filter Shortcuts in Excel?

First, highlight the columns that you want to filter. Then, use the keyboard shortcut “Ctrl+Shift+L” to open up the filter drop-down menu. You can then use the keyboard to quickly select the filter option you need.

Can I Create Custom Filter Shortcuts?

Yes, you can create custom filter shortcuts in Excel. You can do this by opening up the “Quick Access Toolbar” and selecting “More Commands”. From there, you can assign a keyboard shortcut to any function you want.

What are Some Common Filter Shortcuts?

Some common filter shortcuts in Excel include:

  • “Alt+Down Arrow” to open the drop-down menu for a selected cell
  • “Ctrl+Shift+L” to turn on the filter
  • “Alt+Down Arrow+Enter” to select all values in a drop-down menu
  • “Ctrl+Shift+N” to remove the filter

Can I Use Filter Shortcuts on a Mac?

Yes, you can use filter shortcuts on a Mac. The shortcuts are the same as on Windows, but you need to use the “Command” key instead of “Ctrl”. So the shortcut to turn on the filter on a Mac is “Command+Shift+L”.

What Should I Do if My Filter Shortcut is Not Working?

If your filter shortcut is not working, make sure that your keyboard is set to the correct language. Also, check that the shortcut has not been reassigned to a different function. You can do this by going to the “Quick Access Toolbar” and selecting “More Commands”.

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