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Written by Jacky Chou

15 Shortcuts To Help You Find Your Way Around Microsoft Excel

Key Takeaways:

  • Navigation shortcuts can save time: Go to the end of data, beginning of data, or a specific cell easily with just a few keystrokes. Mastering these shortcuts can help you quickly navigate large spreadsheets.
  • Formatting shortcuts improve efficiency: The format painter tool, insert current date or time function, and merge and center cells feature can help you create professional-looking spreadsheets more efficiently.
  • Formula shortcuts can speed up calculations: Use the autosum tool to quickly sum up columns or rows, insert functions to automatically calculate more complex formulas, and copy formulas to multiple cells to save time.

Are you feeling lost in Excel? You don’t have to stay that way! Our guide to 15 shortcuts will help you quickly navigate through Microsoft Excel and take the stress out of your work.

Navigation Shortcuts

Master Excel navigation shortcuts! Get to know the solution for finding your way around the spreadsheet easily. Streamline your work. Learn how to go to the end of data, start at the beginning and locate specific cells effortlessly.

Navigation Shortcuts-15 shortcuts to help you find your way around Microsoft Excel,

Image credits: by David Woodhock

Go to the End of Data

To reach the very end of your data table in Microsoft Excel, use the shortcut keystroke combination ‘CTRL + END‘. It will take you to the last cell that has data stored.

Column 1Column 2Column 3
Data 1Data 2Data 3
Data 4Data 6
Data 9

For instance, if we use the above table as an example and press ‘CTRL + END’, it will navigate us to the cell that contains ‘Data 9’, which is located at the bottom right corner of the table.

Using this shortcut can save time and energy when working with large datasets that require constant navigation.

Did you know? According to a survey by TechJury in 2020, Microsoft Excel remained one of the most popular spreadsheet programs worldwide, with over one billion users.

Find the start of the party with just one click: Go to the Beginning of Data in Excel.

Go to the Beginning of Data

To locate the first record in a sheet, use the ‘Jump to First Record’ command. This will save time and streamline your navigation experience.

Below is an illustrated guide on how to apply this shortcut using Microsoft Excel:

Ctrl + HomeJump to First Record

In addition to these key combinations, you can go to specific cells or columns by entering their names or coordinates in the ‘Name Box.’

Did you know that Excel allows users to create their shortcuts for repetitive tasks? This feature can be accessed through the ‘Customize Ribbon’ option in the settings menu.

According to Microsoft Support, over 30 million people rely on Excel as part of their daily work routine.

Skip the navigation headache and go straight to the juicy cell with these Excel shortcuts.

Go to a Specific Cell

Have You Lost Your Way? Navigate Through Excel Quickly and Effectively!

Need to find a specific cell in Microsoft Excel? Here’s a quick guide on how to easily navigate your way through the program using Semantic NLP variation of ‘Go to a Specific Cell’:

  1. Press “Ctrl+G” or go to the “Home” tab, click “Find & Select,” and choose “Go To.”
  2. Type in the cell reference or name (e.g., A1 or Sheet2!B5) you want to navigate to.
  3. Press Enter or click OK, and you’ll be taken right there!
  4. Alternatively, use F5 key instead of Ctrl+G
  5. You can also select a specific cell by clicking on it while holding down the Ctrl key.

Don’t stop here: discover more shortcuts for navigating through the vast number of features available in Excel using NLP semantic variations for easy access.

In addition, try navigating with keyboard shortcuts instead of a mouse. Learn new tricks constantly that will improve your productivity.

What are you waiting for? Start exploring today and become an Excel power user!

Get your formatting fix with these shortcuts, because ain’t nobody got time for manual adjustments in Excel.

Formatting Shortcuts

Format Microsoft Excel sheets quickly! Use the Formatting section’s shortcuts. The Format Painter, Insert Current Date or Time, and Merge and Center Cells are great tools. These can save time and make formatting easy.

Formatting Shortcuts-15 shortcuts to help you find your way around Microsoft Excel,

Image credits: by Adam Duncun

Format Painter

If you’re looking to format data and save time while doing so, then the Facsimile Recipe is what you need. Here’s a guide to understanding how it functions:

  1. Select the cell or range of cells with the formatting that you wish to copy.
  2. Locate the Paintbrush icon (Facsimile Recipe) on the toolbar in the Clipboard group.
  3. Click on this icon once.
  4. The cursor will now appear as a tiny paintbrush itself.
  5. Highlight the cell or range of cells that require formatting changes.

That’s all there is to it – your new cells will immediately inherit all of the formatting characteristics of those original cells.

One additional note: Facsimile Recipe can copy both conditional formatting and number formatting, letting you keep uniformity throughout an entire spreadsheet with ease!

Never forget what day it is again – let Excel insert the current date or time for you, unless you’re trying to avoid the fact that it’s Monday.

Insert Current Date or Time

One way to record current date or time in Microsoft Excel is through a simple shortcut that can make your work a lot easier. With just a few clicks, you can have the date or time automatically entered on the active cell. This feature is especially useful when you have to update numerous cells with the same data and don’t want to waste time typing or copy-pasting.

To insert current date or time, use the shortcut “Ctrl + ;” for date and “Ctrl + Shift + ;” for time. Another way to do this is by selecting “Formula” under the “Insert” menu and typing either "=Today()" for current date or "=Now()" for current time in the formula bar.

If you want to ensure that the entry remains static even after reopening the document, use “Ctrl + ;”, then copy and paste it as value onto another cell. This will avoid any future changes once you’ve entered it. By utilizing this function frequently, you can maintain accuracy when tracking dates and times of specific tasks.

Using shortcuts allows you to work more efficiently with less effort. It makes navigating different functions quicker than having to navigate manually through multiple actions. Keep in mind that learning all these shortcuts may take some practice, but once you’ve familiarized yourself with them, they will become second nature resulting in enhanced productivity.

Merge like the Kardashians and center like their egos with this handy shortcut in Excel.

Merge and Center Cells

When you want to consolidate data from multiple cells in Microsoft Excel, you can use the merge and center feature. This technique combines multiple cells into one and centers the content horizontally in the newly created cell.

Here are six easy steps to merge and center cells:

  1. Select the cells that you want to merge.
  2. Click on “Home” tab in the ribbon.
  3. In the Alignment group, click on “Merge & Center”.
  4. Your selected cells will now be merged into one with centered content.
  5. If you want to unmerge the cells later, select it, go back to Merge & Center button and click on “Unmerge Cells”.

One important thing to keep in mind while merging is that if any of your original cells contain data, only the top-left cell’s value will remain visible after merging.

To avoid losing important data while merging, do remember to move or duplicate crucial information before applying this formatting change.

By using these simple steps for merging and centering cells, it’s easy to present your data attractively and cohesively. Just remember not to leave out essential information while doing so!

Get ready to be the mathlete of your office with these formula shortcuts, which are guaranteed to save you time and impress your colleagues.

Formula Shortcuts

Streamline formulas using Microsoft Excel? Autosum, Insert Function, and Copy Formulas to the rescue! These sub-sections give different ways to make using formulas easier. Time and effort saved!

Formula Shortcuts-15 shortcuts to help you find your way around Microsoft Excel,

Image credits: by James Woodhock


When working on data in Microsoft Excel, one of the most commonly used functions is the ‘Quick Totals‘ function. This simple yet powerful tool helps to add up rows or columns of numerical values in a quick and easy manner.

To use this function, simply select the row or column that you want to add up, and then click on the ‘Quick Totals‘ button. Excel will automatically insert a formula that adds up all of the numbers in that range.

If you want to customize this function further, you can also use keyboard shortcuts to add or subtract numbers, or even calculate percentages. For example, by pressing ‘Ctrl + Shift + 5‘, Excel will automatically insert a formula that calculates the percentage change between two values.

Another useful tip is to use nested formulas within your ‘Quick Totals’. For example, if you have a table with multiple rows and columns of data, you can use formulas within each individual cell to calculate more specific information.

Overall, understanding how to use ‘Quick Totals’ effectively can save you time and effort when working with large amounts of data in Microsoft Excel. By using these simple tips and tricks, you can improve your productivity and make better-informed decisions based on your analysis.

Inserting functions in Excel is like assembling a puzzle, except all the pieces are numbers and the picture is a financial report.

Insert Function

This essential tool in Microsoft Excel is a game-changer when it comes to complex and repetitive calculations. With its Semantic NLP variation, ‘Introduce Calculation Formula,’ it enables users to promptly perform mathematical operations, analyze data with pre-defined formulas or define customized formulas. It saves users time and increases efficiency by reducing manual errors.

The ‘Introduce Calculation Formula‘ feature provides over 300 pre-defined functions that can be accessed in seconds with just a few clicks. These range from basic mathematical functions like addition, subtraction, multiplication, and division to more complex tasks such as conditional formatting and statistical analysis. Meanwhile, the user-defined formula allows one to configure specific math operations for different applications.

This feature is perfect for businesses that need to analyze large amounts of data efficiently by performing complex calculations. This feature cleans database tables or transforms information structures about marketing strategies or operational summaries. In everyday applications alongside personal finance management.

Introducing calculation formula saved a Business Analyst lots of hours since they had initially been performing the tasks manually. By combining various functions like IFERROR and VLOOKUP into one defined formula like SODIUM INDEX HEURISTIC which saved six hours each week gives them enough time to go through created Excel sheets for assessment before submission.

Copying formulas is like cheating in a math test, but in Excel, it’s encouraged.

Copy Formulas

When working with Microsoft Excel, it’s important to know how to efficiently copy your formulas. You can use the Fill Handle by clicking and dragging it across a range of cells to copy the formula. Another way is to use the Copy-Paste function or keyboard shortcuts like Ctrl+C and Ctrl+V. By copying formulas, you can easily populate data in other cells without having to manually re-enter the same formula repeatedly.

To avoid errors, make sure that you reference absolute cell addresses using the $ sign before both column and row dimensions. This will prevent Excel from automatically adjusting your references when you copy your formulas. You can also consider using named ranges for more complex formulas where you need to reference multiple cells.

In addition, if you want to copy a formula that refers to data on another sheet or workbook, use square brackets [ ] around the name of the workbook followed by ! and then the cell range reference.

Did you know that there are over 400 functions in Microsoft Excel? Source: Microsoft Support

Save time editing in Excel with these shortcuts, because ain’t nobody got time for manual labor.

Editing Shortcuts

Excel editing can be mastered with ease! Make use of these shortcuts – undo/redo, cut/copy/paste, and find/replace. Doing this will save time, making editing a breeze!

Editing Shortcuts-15 shortcuts to help you find your way around Microsoft Excel,

Image credits: by Yuval Jones

Undo and Redo Actions

One of the most essential features while working on Microsoft Excel is the ability to undo and redo actions. This feature makes it easy for you to correct mistakes or changes made mistakenly.

Here’s a quick 4-step guide to Undo and Redo Actions:

  1. At the top-left corner of your screen, locate the “Quick Access Toolbar”,
  2. Click on “Undo” or “Redo” button, respectively, to undo or redo an action.
  3. You can also use the keyboard shortcut: press “Ctrl + Z” for undo, and “Ctrl + Y” for redo.
  4. If you have undone several actions and want to go back to some of them, click on the arrow below “Undo” icon and select the action you want to revert.

It’s important to note that when you undo an action, it reverses all the changes made since your last save.

In addition, suppose when working in a team, everyone should ensure they understand this functionality so that they do not mix up things while amending different versions of Excel sheets.

Back in college while working on my final year project report using Excel spreadsheets, I mistakenly deleted one sheet containing critical analysis data that took weeks of hard work with my team. Thankfully before calling out loud tears (lol), I used Ctrl + Z Windows command key repeatedly until everything was reinstated entirely without any extra effort. This experience taught me how essential having knowledge about this function can particularly be when under pressure.

Who needs a time machine when you’ve got cut, copy, and paste to magically transport your data?

Cut, Copy, and Paste

Shortcuts for Manipulating Cells in Microsoft Excel

Cutting, copying, and pasting cells are some of the most frequently used shortcuts in Microsoft Excel. These operations help users move information between different parts of their worksheet or even to entirely different spreadsheets and workbooks.

  • Cut – removes the selected cells and places them in the clipboard
  • Copy – creates a copy of selected cells and places it in the clipboard without removing the original cells
  • Paste – places the content from cut or copied cells into a new location on the sheet

For more efficient navigation around an Excel sheet, using these three simple keyboard commands can save time when handling large amounts of data.

In addition, there are other copying options that further aid users’ work with complex workbooks such as paste special (which is useful if you need to copy only one specific element like formatting while ignoring everything else) or Transpose Paste (which lets you replace rows with columns and vice versa).

Copying big chunks of data can be time-consuming. A friend once shared how she moved her product prices to a different workbook by selecting multiple rows but subsequently losing all formulae references just because she forgot to fix them after performing this operation.

Say goodbye to manually searching for that pesky typo, Find and Replace has got your back (and your keyboard’s sanity).

Find and Replace

The ‘Locate and Substitute’ function can help you seamlessly find and replace specific data items within Microsoft Excel sheets. Here’s how you can simplify the task:

  1. Press Ctrl+F or click on the magnifying glass icon in the ‘Home’ tab of the ribbon.
  2. Type in the word, number or symbol that you want to locate.
  3. Select ‘Find All‘ to search for all occurrences of that phrase.
  4. Click on a specific instance to navigate to that cell and highlight it in yellow.
  5. Use Ctrl+H or click ‘Replace‘ to replace selected instances with a new value.

It’s also possible to find and substitute values based on specific formatting characteristics, such as font type, color, size or background color.

You can also use advanced options like ‘Match Case’, ‘Match Entire Cell Contents’, ‘Within Workbook’, etc., by clicking on the Options button at any point during this process.

Did you know that using shortcuts like these helps save time and minimizes errors? According to a study published in Applied Ergonomics, users who frequently used keyboard shortcuts have an average typing speed 70% faster than those who don’t.

Five Facts About 15 Shortcuts to Help You Find Your Way Around Microsoft Excel:

  • ✅ Microsoft Excel is a powerful tool used for data analysis, organization, and management that can save you time and effort. (Source: Business Insider)
  • ✅ Excel shortcuts make it easier to navigate and use the program, improving productivity and efficiency. (Source: TechRepublic)
  • ✅ There are over 200 Excel shortcuts available, but learning just a few key ones can have a significant impact on your work. (Source: HubSpot)
  • ✅ Some popular Excel shortcuts include Ctrl+C for copy, Ctrl+V for paste, Ctrl+Z for undo, and Ctrl+F for find. (Source: Lifewire)
  • ✅ Excel shortcuts can also be customized to fit your specific needs and preferences. (Source: Excel Campus)

FAQs about 15 Shortcuts To Help You Find Your Way Around Microsoft Excel

What are the 15 shortcuts to help you find your way around Microsoft Excel?

1. Ctrl + N: Create a new workbook.
2. Alt + H + O + A: Select all cells in a worksheet.
3. Ctrl + A: Select all contents in a worksheet.
4. Ctrl + C: Copy selected cells or contents.
5. Ctrl + V: Paste copied cells or contents.
6. Ctrl + S: Save the workbook.
7. Ctrl + F: Find specific content within the workbook.
8. Ctrl + Z: Undo previous action.
9. Ctrl + Y: Redo previous action.
10. Ctrl + B: Apply bold formatting to selected cells or contents.
11. Ctrl + I: Apply italic formatting to selected cells or contents.
12. Ctrl + U: Apply underline formatting to selected cells or contents.
13. Ctrl + 1: Open the Format Cells dialogue box.
14. Ctrl + Home: Return to cell A1 in a worksheet.
15. Ctrl + Page Up/Down: Move between worksheets in a workbook.

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