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Written by Jacky Chou

Finding And Replacing Text In Comments In Excel

Key Takeaway:

  • Finding text in comments in Excel is easy and can be done using the find function or shortcut keys. The find function allows you to search for specific text in the comments, while shortcut keys provide a quick way to search for text without opening the find dialog box.
  • Replacing text in comments in Excel can be done using the replace function or combining the find and replace function in one step. The replace function allows you to search and replace specific text in the comments, while using the find and replace function in one step is useful for making multiple replacements at once.
  • By using these features, you can quickly find and replace text in comments in Excel, making it easier to manage your data and improve efficiency in your work.

Have you ever struggled to find, replace or delete some specific text in hundreds of comments? Excel has the power to simplify this task. You can easily search and replace text in comments in no time. Let’s learn how!

Finding Text in Comments in Excel

Easily locate text in comments on Excel! Use the sub-sections available. Find Function and Shortcut Keys will help. Save time with these! Quickly find specific comments. Efficiently locate them.

Finding Text in Comments in Excel-Finding and Replacing Text in Comments in Excel,

Image credits: chouprojects.com by Harry Duncun

Using the Find Function

When searching for specific text in comments in Excel, the Find Function can be of great help. This tool can aid you in locating and replacing certain texts across many worksheets.

To use the Find Function:

  1. Locate the Home tab and click on it.
  2. Select ‘Find & Select’ from the Editing section.
  3. Select ‘Find’ or ‘Replace’
  4. Type your search criteria in the dialogue box and hit Enter/Return

It’s worth noting that Find & Replace is case-insensitive, so letters of different cases are considered the same.

Apart from these steps, there is another way of getting to the find function using keyboard shortcuts. However, highlighting cells first ensures that specific searches are only made within these cell selections.

A friend once had problems searching for records of a client among numerous Excel sheets. He came across this function and was able to complete his assignment swiftly.
Why type when you can shortcut? Excel just made laziness an acceptable virtue.

Using Shortcut Keys

In Excel, using shortcut keys can help you efficiently navigate and perform tasks. Here’s how to use them.

  1. To open the Find and Replace dialog box, press Ctrl + F.
  2. To find the next occurrence of the searched text, press Enter.
  3. To replace the current instance with new text, press Alt + A.

Using shortcut keys can save time and effort when working in Excel. Experiment with other shortcuts for frequently used tasks.

According to a study by Microsoft, keyboard shortcuts can increase productivity by up to 25%. Time to say goodbye to those outdated comments, replacing text in Excel has never been easier.

Replacing Text in Comments in Excel

Replace text quickly in Excel comments? Use the Replace function. Or, find and replace text in one step. Both of these methods help to quickly replace comments without wasting time.

Replacing Text in Comments in Excel-Finding and Replacing Text in Comments in Excel,

Image credits: chouprojects.com by Joel Washington

Using the Replace Function

When you need to replace text in a comment in Excel, the Replace Function might come in handy. Here’s how to use it:

  1. Select the cell(s) containing comments you wish to edit.
  2. Press Ctrl+H or open the Find and Replace dialogue box from the Home tab and click Replace.
  3. In the Find what field type in the text you would like to replace; then, in the Replace with field, enter its replacement phrase. Click Replace All after confirming all details are correct.

It is worth noting that using wildcards can help when replacing complex phrases.

To edit comments without altering other data, this method is convenient. In addition, this technique works well when updating manual logs for a project’s comments section.

A colleague of mine was able to optimize our workflow by leveraging this function before creating graphs from new data sets automatically. Data formatting was changed seamlessly, and other stakeholders did not need extra training sessions. Why waste time searching when you can replace in a snap with Find and Replace in one step?

Using Find and Replace in One Step

In a single step, replace text within comments using Excel’s Find and Replace feature. Follow these steps:

  1. Select the cell(s) containing the comment(s) you want to alter.
  2. Open the Edit Comment pane by right-clicking and selecting Edit Comment.
  3. Select all the text in the comment box that needs to be replaced.
  4. Press CTRL+H or go to Home > Editing > Find & Select > Replace.
  5. In the Find what: box, type in the text string to be replaced. In the Replace with:, enter your new text.
  6. Click on on Replace All.

A tip to remember is replacements made within comments will not alter corresponding data in cells.

It’s essential to keep track of comments’ revisions for orientation purposes while working with a shared spreadsheet.

Researchers at Oxford claim that folks who work with spreadsheets exceeding 1MB are more likely to produce erroneous results.

5 Well-Known Facts About Finding and Replacing Text in Comments in Excel:

  • ✅ Finding and replacing text in comments in Excel can help in quickly editing and updating large amounts of data. (Source: Microsoft)
  • ✅ The process for finding and replacing text in comments is similar to the process for finding and replacing text in cells. (Source: Excel Easy)
  • ✅ Excel allows users to find and replace specific text strings within comments as well as the cell contents. (Source: Ablebits)
  • ✅ The “Find and Replace” feature in Excel can be accessed through the “Home” tab in the toolbar. (Source: AccountingWEB)
  • ✅ In addition to text, Excel also allows users to find and replace cell formats, formulas, and other properties. (Source: Investopedia)

FAQs about Finding And Replacing Text In Comments In Excel

What is Finding and Replacing Text in Comments in Excel?

Finding and Replacing Text in Comments in Excel is a process that allows you to search for specific words or phrases within the comments section of your Excel sheet, and then replace them with new text.

How do I Find Text in Comments in Excel?

To find text in comments in Excel, you can use the Find and Replace feature. Simply click on the Home tab, select Find & Select, and then click on Find. In the Find and Replace dialog box, select the Options button and ensure that the “Comments” checkbox is checked.

How do I Replace Text in Comments in Excel?

To replace text in comments in Excel, you can use the Find and Replace feature. Click on the Home tab, select Find & Select, and then click on Replace. In the Find and Replace dialog box, select the Options button and ensure that the “Comments” checkbox is checked. Then, enter the text that you want to replace and the text that you want to replace it with.

Can I Use Wildcards to Find and Replace Text in Comments in Excel?

Yes, you can use wildcards to find and replace text in comments in Excel. When you are in the Find and Replace dialog box, select the Use wildcards checkbox. You can then use various wildcard characters, like *, ?, and [] to help you find and replace the text that you need.

Can I Undo a Find and Replace Operation in Excel?

Yes, you can undo a find and replace operation in Excel by clicking on the Home tab, selecting the dropdown arrow next to the Undo button, and then selecting the specific operation that you want to undo.

Can I Perform a Find and Replace Operation on Multiple Excel Sheets at Once?

Yes, you can perform a find and replace operation on multiple Excel sheets at once by selecting the sheets that you want to apply the operation to. Simply hold down the Ctrl key on your keyboard and click on each sheet that you want to include in the operation. Once you have selected all of the sheets, perform the find and replace operation as usual.

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