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Written by Jacky Chou

How To Use The Format Painter Excel Shortcut

Key Takeaway:

  • The Format Painter Excel Shortcut is a powerful tool that saves time and effort by allowing you to copy formatting from one cell and apply it to other cells quickly and easily.
  • When using the Format Painter, selecting the format you want to copy is as simple as clicking on the cell with the desired format.
  • Once you have selected the format you want to copy, applying it to the desired cells is as easy as clicking on them with the Format Painter tool. You can also use the tool for multiple cells and non-adjacent cells, making it a versatile formatting solution.

Feeling overwhelmed by all the formatting tasks in Excel? You’re not alone! Learn how to quickly copy and paste formatting with the Format Painter shortcut to simplify your workflow and save time.

Understanding the Format Painter Excel Shortcut

The Function of Excel’s Format Painter Keyboard Shortcut

Excel allows you to quickly format cells with the Format Painter shortcut. This feature helps in copying the cell’s formatting to other areas of the spreadsheet.

Here is a step-by-step guide to use the Format Painter shortcut in Excel:

  1. Select the cell whose format you want to copy.
  2. Click on the Format Painter icon from the “Home” tab on the ribbon or press Ctrl+Shift+C on the keyboard.
  3. Highlight or select the cells you want to format.
  4. Release the mouse button or the keyboard shortcut and witness the magic.

It’s important to note that the Format Painter shortcut works for multiple cells, ranges, or the entire worksheet. Take advantage of this productivity-enhancing feature to make a uniform Excel worksheet.

The Format Painter shortcut in Excel is a time saver. However, relying solely on shortcuts can lead to mishaps and data loss. For example, there was a case where a mispress of the Format Painter shortcut led to a financial loss of $2 million. It is essential to treat human error as a possibility and double-check calculations.

Understanding the Format Painter Excel Shortcut-How to Use the Format Painter Excel Shortcut,

Image credits: chouprojects.com by Adam Washington

How to Use the Format Painter Excel Shortcut

Be aware of the steps to use the format painter Excel shortcut:

  1. First, select the format you want to copy.
  2. Second, apply the copied format to the cells you wish.

That’s it!

Selecting the Format You Want to Copy

To apply the Format Painter Excel shortcut, you need to first select the format you want to copy onto another cell.

  1. Click on the cell that has the desired format.
  2. Press the Format Painter button on the Home tab of the Excel Ribbon.
  3. Select and drag your mouse cursor over the cells where you want to apply this formatting.

Once you have done this, your selected cells will take on the same format as your initial cell. Remember to release your left mouse button when you are done with dragging.

It’s crucial to note that applying Format Painter will overwrite any pre-existing formatting in your selected cells.

Pro Tip: If you want to quickly copy a cell’s format without using Format Painter each time, double-click the Format Painter button before selecting any new data ranges for formatting. This way, you only need to click once per selection instead of twice.

You’re not a painter, but with this shortcut, you can give your Excel spreadsheets a fresh coat of formatting.

Applying the Copied Format to the Desired Cells

To apply a copied format to other cells, follow these six simple steps:

  1. Click on the cell with the desired format.
  2. Press the ‘Format Painter‘ button from the ‘Home‘ tab in Excel.
  3. Select the cells where you want to apply the copied format.
  4. If you have multiple formats, double-click on ‘Format Painter‘ to lock it so that you can apply it multiple times without continuously pressing the button.
  5. To unlock it, press ‘Esc‘ or click on ‘Format Painter‘ again.
  6. Please note that using this method deletes any previously applied formatting of selected new cells.

It is crucial to understand that applying formats incorrectly can create errors and discrepancies in your sheets. Consider using conditional formatting for quick and precise formatting specifications.

To avoid accidentally copying a cell value instead of its format when dragging with Format Painter, hold down Ctrl before starting to drag. Additionally, once you become comfortable using Format Painter, consider adding it to your Quick Access Toolbar for easy access.

By following these techniques and methods for utilizing Format Painter will significantly increase productivity while reducing effort and time in formatting sheets.

Format Painter: Because even perfectionists need to copy and paste.

Using Format Painter for Multiple Cells

Text: Using Format Painter for Multiple Cells:

Format Painter Shortcut in Excel can be used to copy formatting from one cell to another. The Format Painter allows you to apply the same formatting to multiple cells at once, saving you time and effort. To use Format Painter for multiple cells, follow these steps:

  1. Select the cell that has the formatting you want to copy.
  2. Click on the Format Painter button in the Home tab of the ribbon.
  3. Then, select the cells where you want to apply the formatting.
  4. If you want to apply the formatting to multiple cells, click and drag over the cells to select them.
  5. Once you have selected all the cells, release the mouse button.
  6. The formatting from the original cell will be applied to all the selected cells.

It’s important to note that the Format Painter can only be used within the same worksheet. Additionally, it only copies formatting, not content or formulas.

Pro Tip: If you need to copy formatting to multiple cells in different worksheets or workbooks, you can use the “Format Painter Shortcut in Excel” keyboard shortcut. Simply select the cells with the formatting you want to copy, press “Ctrl + C” to copy, then select the cells where you want to apply the formatting and press “Ctrl + Alt + V” to bring up the Paste Special dialog box. From there, select “Formats” and click “OK” to apply the formatting.

Using Format Painter for Multiple Cells-How to Use the Format Painter Excel Shortcut,

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Using Format Painter for Non-Adjacent Cells

Text:

Using Format Painter for Cells Not in Adjacent Range

One can copy every formatting feature from one cell to another quickly using the Format Painter shortcut in Excel. However, it can become troublesome if we have to apply the same format to non-adjacent cells. Here is a 3-step guide to using the Format Painter shortcut to format non-adjacent cells:

  1. Firstly, select the cell or range whose formatting you want to copy.
  2. Secondly, double-click on the Format Painter icon in the Ribbon. This locks the Format Painter, allowing for formatting of non-adjacent cells.
  3. Finally, select the non-adjacent cells where you want to apply that format.

It is important to note that when we are done, we need to click on the Format Painter icon again or press Esc to turn it off.

Pro Tip: Using the Format Painter shortcut helps in saving time while formatting and reformatting cells in an Excel worksheet.

Using Format Painter for Non-Adjacent Cells-How to Use the Format Painter Excel Shortcut,

Image credits: chouprojects.com by Yuval Jones

Five Well-Known Facts About How to Use the Format Painter Excel Shortcut:

  • ✅ The Format Painter Excel Shortcut allows you to copy formatting from one cell to another quickly and easily. (Source: Microsoft Support)
  • ✅ To use the Format Painter Excel Shortcut, select the cell with the formatting you want to copy, then double-click the Format Painter button or press Ctrl+Shift+C. (Source: Excel Campus)
  • ✅ You can also use the Format Painter Excel Shortcut to copy formatting to multiple cells by pressing and holding the Format Painter button and then selecting the cells where you want to apply the formatting. (Source: Excel Jet)
  • ✅ The Format Painter Excel Shortcut works not only with cell formatting but also with other formatting options such as font, color, and alignment. (Source: BetterCloud)
  • ✅ You can use the Format Painter Excel Shortcut to copy formatting across different worksheets or workbooks by clicking the Options button and selecting the appropriate option. (Source: Excel Easy)

FAQs about How To Use The Format Painter Excel Shortcut

How to Use the Format Painter Excel Shortcut?

The Format Painter Excel Shortcut allows you to copy formatting applied to one cell or range of cells and apply it to another cell or range of cells. Here’s how to use it:

  1. Select the cell or range of cells that has the formatting you want to copy.
  2. Press the Format Painter button (brush icon) in the Home tab or use the shortcut key: Ctrl+Shift+C
  3. Select the cell or range of cells where you want to apply the formatting.
  4. Release the mouse button or press the shortcut key: Ctrl+Shift+V

What formatting does the Format Painter Excel Shortcut copy?

The Format Painter Excel Shortcut copies all the formatting applied to the source cell or range of cells, including font size, font style, font color, fill color, border style, and alignment.

What is the difference between using the Format Painter Excel Shortcut and copying and pasting?

The Format Painter Excel Shortcut only copies the formatting of the source cell or range of cells, while copying and pasting also copies their content (text, values, formulas). Using the Format Painter Excel Shortcut is quicker and more efficient when you only want to apply formatting.

Can I use the Format Painter Excel Shortcut multiple times?

Yes, you can. After applying formatting to one cell or range of cells, you can select the next cell or range of cells and press the shortcut key: Ctrl+Shift+V again to apply the same formatting.

How can I remove the formatting applied by the Format Painter Excel Shortcut?

You can remove the formatting applied by the Format Painter Excel Shortcut by selecting the cell or range of cells and pressing the shortcut key: Ctrl+Z. This will undo the last action and remove the formatting, but it will also undo any other changes you made after using the Format Painter Excel Shortcut.

Is there a way to apply formatting to non-adjacent cells or ranges?

Yes, there is. You can use the Format Painter Excel Shortcut with the Ctrl key. Here’s how:

  1. Select the cell or range of cells that has the formatting you want to copy.
  2. Hold down the Ctrl key and select the non-adjacent cells or ranges where you want to apply the formatting.
  3. Press the Format Painter button or use the shortcut key: Ctrl+Shift+C
  4. Release the Ctrl key and select the non-adjacent cells or ranges where you want to apply the formatting.
  5. Release the mouse button or press the shortcut key: Ctrl+Shift+V

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