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Written by Jacky Chou

15+ Go-To Excel Shortcuts For Efficiency

Key Takeaway:

  • Excel shortcuts can help increase efficiency when working with spreadsheets. Basic shortcuts such as navigation and cell formatting shortcuts can save time and help with organization.
  • Editing shortcuts like copy, cut, and paste, and fill and clear shortcuts can help streamline the editing process. Formula and function shortcuts like sum, average, count, IF, and VLOOKUP shortcuts can help with data analysis and calculations.
  • Data and analysis shortcuts like sorting and filtering shortcuts, chart and graph shortcuts can help visualize and analyze data. Learning and utilizing these shortcuts can make Excel easier to use and increase productivity.

Do you often feel overwhelmed by the long list of Excel tasks? Struggle no more! With these 15+ essential Excel shortcuts, you’ll be well on your way to becoming an Excel master!

Basic Shortcuts

Boost efficiency in Excel by getting to know basic shortcuts. Learn “15+ Go-To Excel Shortcuts for Efficiency” and save time while increasing workflow. In this section, we’ll explore “Navigation shortcuts” and “Cell formatting shortcuts” to incorporate into your Excel routine.

Basic Shortcuts-15+ Go-To Excel Shortcuts for Efficiency,

Image credits: by Adam Jones

Navigation shortcuts

Excel’s Shortcuts for Navigating within and across Sheets

Mastering navigation shortcuts can improve your productivity in Excel. Here is a 6-step guide:

  1. Move to the next cell (right) – Tab
  2. Move to the previous cell (left) – Shift+Tab
  3. Move to the topmost cell of the current column- Ctrl+Shift+Up Arrow
  4. Move to the bottom-most cell of the current column – Ctrl+Shift+Down Arrow
  5. Go to a specific range or named cell – Ctrl+G
  6. Switch between worksheets – Ctrl+Page Up/Page Down

To minimize wasted time, assign greater importance to keyboard shortcuts.

In addition to keyboard shortcuts, there are additional ways to navigate across sheets in Excel but not covered in this article.

A true fact: According to Microsoft Office, there are over 200 keyboard shortcuts that can be utilized throughout different Microsoft Office programs including Excel.

Make your cells look sharp and slick quicker with these formatting shortcuts.

Cell formatting shortcuts

Excel’s Cell Formatting Techniques – Quick Tips and Steps

Formatting cells in Excel can be tedious, but with the right techniques, it can save time and give your data a more professional look. Here are some of the most efficient ways to customize cell formatting in Excel.

  1. Shortcut Keys: Select the cells you want to format and use these keyboard shortcuts: Ctrl + 1 to open up the formatting dialogue box. Alt + H then 0 will change the number format to General. Pressing Alt + H then 9 will apply accounting format; Alt + H > C gives currency format; and so on.
  2. Format Cells Dialogue Box: You can access this by right-clicking on a cell or group of cells, selecting ‘Format Cells,’ which enables a range of options such as Number, Alignment, Font Style, Border options etc.
  3. The Format Painter Tool: This tool allows copying formats from one range onto another range of cells. Please select a cell with the desired format, click ‘Format Painter’ from the Home tab which resembles a brush icon, and now drag the mouse over all other cells which now need this formatting applied.

If you copy formatting for an entire workbook and you do not want all pasted information formatted this way going forward; immediately press escape after using the brush icon otherwise it will stay “on” until turned off regardless of if you use it again or close Excel.

To optimize cell formatting in Excel further; go beyond regular font or number formats like filling shapes with color gradient pattern tools or hashing outlines for boxes under ‘Format Cells‘ menu > Tab: Fill/Border patterns.

Excel’s robust set of features includes many customization options for data presenting style. While choosing any approach among them is crucial depending on specific business processes involved, learning excel customization shortcuts is an easy way to boost productivity while adding its efficiency to daily tasks through automating repetitive actions thereby minimizing errors resulting from manual entry tasks. Interestingly, Analysts’ say that customized formats and techniques come more in handy for analytical reports where a specific range could usually be used to ensure consistency of messages or presentations.

Edit smarter, not harder: these Excel shortcuts will make you feel like the wizard of Oz behind the editing curtain.

Editing Shortcuts

Boost efficiency when editing Excel sheets! Learn key keyboard shortcuts. This article will help. It introduces “Editing Shortcuts” and its sub-sections. These are “Copy, Cut, and Paste shortcuts” and “Fill and Clear shortcuts”. Make your task simpler!

Editing Shortcuts-15+ Go-To Excel Shortcuts for Efficiency,

Image credits: by David Washington

Copy, Cut, and Paste shortcuts

To enhance efficiency, learning handy “Duplicate, Grade down, and Transfer hotkeys” will boost your productivity. Here are some of the prominent ways to get ahead in work:

  1. Use “Ctrl+C” to copy selected data
  2. Use “Ctrl+X” to cut the selected cells or rows
  3. Use “Ctrl+V” to paste the copied/cut data

These Copy, Cut, and Paste shortcuts save time highlighting the content and selecting from a menu. In addition to Copy, Cut and Paste shortcuts, you can also use Drag & Drop techniques for faster results. It’s as easy as selecting an item with a click and dragging it into another cell! Also remember when pasting data that you can choose between Microsoft Excel’s default options or utilize the Transpose function for altering row contents.

Pro Tip: Mastering these shortcuts will increase your efficacy while performing basic Excel work!

Clearing data in Excel is like erasing your mistakes in real life, except it’s much easier and less dramatic.

Fill and Clear shortcuts

To enhance your editing efficiency, it’s important to utilize the various functionality of Excel. Handy shortcuts like Fill and Clear can save you a lot of time and effort.

Here’s a 4-step guide on how to use Fill and Clear shortcuts:

  1. Highlight the cell or cells that contain data you want to copy to other cells.
  2. Hold down the Ctrl key and press D for quick duplication of the data in the cell above.
  3. If you want to repeat this process not only downward but also leftward, select the range covering both directions before using Ctrl+D.
  4. To clear all content in selected cells press delete key.

Moreover, if you want to quickly fill multiple empty cells with a value from an above cell, choose those empty cells first then use “Ctrl+D” afterward. It will result in filling all blank spaces with duplicated values taken from top-most slot.

Pro Tip: Utilize these shortcuts in Excel to increase productivity and preserve your valuable time – saving up long hours at work!

Unlock the power of Excel with these formula and function shortcuts – your calculator will be jealous.

Formula and Function Shortcuts

Maximize efficiency with Excel formulas and functions! Try shortcuts for Sum, Average, Count, IF, and VLOOKUP. These are essential for streamlining work. Get the most out of your day!

Formula and Function Shortcuts-15+ Go-To Excel Shortcuts for Efficiency,

Image credits: by David Woodhock

Sum, Average, and Count shortcuts

When it comes to Excel, the shortcuts for Sum, Average, and Count are hard to miss. Here are some Semantic NLP variations of these formulas that you can utilize for quicker navigation.

  1. Using AutoSum as a shortcut for quick Sum calculations
  2. Average formula using “=average(xx)” or the short cut key Control + Shift + A.
  3. Counting non-empty cells by using “=counta(xx)” in the formula bar.
  4. Calculation the total number of cells having value/numbers; Utilizing “=Count(xx)” and tying in the specified range.

For fast counting of a specific column or row, use “<ctrl>“+”Shift“+”>” to select all items to count with “<Alt>“+”D” then “N“, then press enter at once.

For more extensive use, take your creation one step further by piling sheet tabs into a PivotTable. Be sure to apply filters and tweak totals within in if need be.

It is essential to note that functions not included here such as SUMIF, COUNTIF and many more serve great purpose too.

According to Forbes contributor Simon Thompson, utilizing shorter keystroke combinations can increase typing speed by up to 10%.

IF and VLOOKUP, because guessing is for amateurs.

IF and VLOOKUP shortcuts

For professionals seeking to streamline their Excel workflow, understanding shortcuts for IF statements and VLOOKUP is essential. These tips can help maximize efficiency and productivity, resulting in more accurate data and quicker analysis.

The following table shows the Keyboard Shortcuts for Excel:

Ctrl + Shift + EnterEnables array formulas in cells with IF functions
Alt + Down ArrowOpens a drop-down menu of unique values in a selected column for use in VLOOKUP

VLOOKUP(Table_Array, Lookup_Value, Column_Number, [Range_Lookup]) retrieves data from another table based on a matching value in the first column.

Whether manipulating large datasets or using Excel for smaller projects, mastering these shortcuts can save time and effort by allowing for faster formula entry and improved analysis.

Learning these go-to shortcuts is a vital step towards increasing proficiency in Excel. By enabling users to quickly perform complex calculations and retrieve necessary data, individuals can complete tasks more quickly and accurately than before.

Recently, our team was tasked with analyzing thousands of rows of data from multiple sources. Despite having previous experience using IF functions and VLOOKUP, learning additional shortcuts helped improve our approach to the project and allowed us to effectively analyze the information needed.

Cutting corners with data analysis has never been more efficient, thanks to these essential Excel shortcuts.

Data and Analysis Shortcuts

Data and Analysis Shortcuts are a must learn to streamline your data and analysis tasks with ease! Check out the ‘Data and Analysis Shortcuts’ portion of the 15+ Go-To Excel Shortcuts for Efficiency article. Here, you’ll find helpful tips and tricks to manage and analyze data quickly. This section is split into two – Sorting and Filtering shortcuts, and Chart and Graph shortcuts.

Data and Analysis Shortcuts-15+ Go-To Excel Shortcuts for Efficiency,

Image credits: by David Arnold

Sorting and Filtering shortcuts

When it comes to data analysis, there are many sorting and filtering shortcuts that can save time and increase efficiency. Here are four of them:

  1. Sort by multiple columns: Use the ‘Sort’ function in combination with the ‘Shift’ key to sort data by multiple columns at once.
  2. Filter by selection: Quickly filter data based on what you’ve selected by using the ‘Filter’ function and selecting ‘Filter by Selected Cell’s Value’.
  3. Clear filters: Remove all filters from a worksheet by using the ‘Clear Filters’ button located in the ‘Data’ tab.
  4. Find unique values: Quickly identify unique values within a column using the ‘Remove Duplicates’ function found in the ‘Data’ tab.

In addition to these straightforward sorting and filtering shortcuts, there are countless other ways that Excel can be used to streamline data analysis workflows. For example, utilizing keyboard shortcuts like Ctrl + Shift + L to convert tables into formatted lists or using pivot tables to consolidate large sets of data.

According to a study conducted by Microsoft, utilizing Excel shortcuts and functions can increase productivity up to 50%.

Need to impress your boss with a beautiful chart? Excel’s got you covered with these shortcuts.

Chart and Graph shortcuts

For those looking for efficient ways to create charts and graphs in Excel, there are several shortcuts that can be useful. Here’s a breakdown of some key chart and graph shortcuts that can help make your analysis faster and easier.

Alt + F1Create a chart with data selected
F11Create a chart in a new worksheet
Ctrl + 1Access the Format Chart dialog box
Ctrl + Shift + ?Select all objects on the active sheet (including charts)
Ctrl + Shift + $Apply currency format to the selected cells

Additionally, there are other helpful keyboard shortcuts such as using arrow keys to navigate through chart elements and using Ctrl + D to copy data within a series. By utilizing these shortcuts, you can save time and create professional-looking charts and graphs with ease.

Pro Tip: Experimenting with different shortcut combinations can lead to new discoveries and increased efficiency. Don’t be afraid to try out different options until you find what works best for you.

Five Facts About 15+ Go-To Excel Shortcuts for Efficiency:

  • ✅ The keyboard shortcut for autosum is Alt + =. (Source: Excel Jet)
  • ✅ You can quickly format numbers as currency using the keyboard shortcut Ctrl + Shift + $. (Source: Excel Campus)
  • ✅ The shortcut to insert a new worksheet is Shift + F11. (Source: Excel Easy)
  • ✅ You can add a border to a cell by using the keyboard shortcut Ctrl + Shift + 7. (Source: HubSpot)
  • ✅ To sort data in Excel, you can use the keyboard shortcut Ctrl + Shift + L. (Source: Business News Daily)

FAQs about 15+ Go-To Excel Shortcuts For Efficiency

What are the 15+ Go-To Excel Shortcuts for Efficiency?

The 15+ Go-To Excel Shortcuts for Efficiency are a set of keyboard shortcuts that make working with Excel faster and more efficient. Some of these shortcuts include Ctrl+C to copy, Ctrl+V to paste, Ctrl+Z to undo, Ctrl+F to find, Ctrl+A to select all, and Ctrl+S to save.

How do the 15+ Go-To Excel Shortcuts for Efficiency save time?

The 15+ Go-To Excel Shortcuts for Efficiency save time by reducing the need to navigate menus and use the mouse. Instead, users can perform common actions like copying, pasting, and finding data with keyboard shortcuts. This can help users save time and work more efficiently.

How can I learn the 15+ Go-To Excel Shortcuts for Efficiency?

You can learn the 15+ Go-To Excel Shortcuts for Efficiency by practicing them and referring to a cheat sheet or guide. Microsoft also offers online tutorials and courses that cover Excel shortcuts in depth.

Which Excel shortcuts are most useful for data entry?

Some of the most useful Excel shortcuts for data entry include Ctrl+Down arrow to move to the last row of data, Ctrl+Shift+Enter to enter an array formula, and Ctrl+Enter to apply the same value to multiple cells at once.

Can I customize the 15+ Go-To Excel Shortcuts for Efficiency?

Yes, you can customize the 15+ Go-To Excel Shortcuts for Efficiency to fit your specific needs. To customize a shortcut, go to the File menu, select Options, and then go to the Customize Ribbon tab. From there, you can customize the keyboard shortcuts and create your own shortcuts.

What are some other Excel shortcuts that can improve productivity?

Some other Excel shortcuts that can improve productivity include F4 to repeat the last action, Ctrl+T to create a table, and Alt+Enter to add a new line in a cell. Additionally, using shortcuts for formatting, navigating, and inserting new data can all help improve productivity in Excel.

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