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Written by Jacky Chou

15 Excel Shortcuts For Hide Rows And Columns

Key Takeaway:

  • Maximize your productivity in Excel with these 15 shortcuts for hiding rows and columns. From manual hiding to automated options, these shortcuts allow you to hide data quickly and efficiently, saving you time and effort.
  • Use filters and conditional formatting to hide data based on specific criteria, such as content or color. Grouping allows you to hide multiple rows and columns at once, while freeze panes prevent certain rows and columns from scrolling. VBA code, pivot tables, and protection options offer additional customization for hiding data.
  • AutoFit automatically resizes hidden rows and columns to fit your data, while Find and Replace hides specific rows and columns based on your search terms. Go to Special allows you to hide blanks or data, while custom views let you save hidden rows and columns for future use. Excel add-ins enhance the functionality of Excel’s built-in hide options, and Excel Online and Excel Mobile allow you to hide data on the go.

Feeling overwhelmed by Excel spreadsheets? You’re not alone. But with these 15 shortcuts, you can quickly hide rows and columns and save time in Excel. Streamline your workflow with these easy and efficient tricks!

15 Excel Shortcuts for Hide Rows and Columns

Text: 15 Excel Shortcuts to help you hide rows and columns efficiently!

Learn how to hide a single row/column manually. Use filters/grouping to hide multiple rows/columns. Utilize features like Freeze Panes, Conditional Formatting, VBA Code. Try Pivot Tables, Protection, AutoFit, Find/Replace, Go to Special, Custom Views, Excel Add-ins, Excel Online, Excel Mobile for speedy hiding!

15 Excel Shortcuts for Hide Rows and Columns-15 Excel Shortcuts For Hide Rows And Columns,

Image credits: by Harry Woodhock

Shortcut 1: Hide Rows and Columns Manually

Hiding rows and columns manually is a significant time-saver when working with data in Excel. Here is a shortcut that allows one to accomplish this in no time.

  1. Select the rows or columns you want to hide by clicking and dragging your cursor along their respective labels.
  2. Right-click on any part of the selected cells, and from the dropdown menu, select “Hide.”
  3. Your chosen rows or columns will now be hidden from view. To unhide them later, select the adjacent rows or columns and right-click again, choosing “Unhide” from the menu.
  4. Alternatively, go to the Home tab of Excel’s ribbon, choose Format > Hide & Unhide > Hide Rows/Columns.

It is vital to know that hiding data does not delete it – it remains stored behind the scenes until you unhide it later.

When you hide a column or row that contains important information required for calculations in another report sheet, it affects your formulas’ accuracy calculation and throws off results. So before hiding anything, double-check if that data is genuinely unnecessary, as hidden data may affect other parts of your workbook.

To avoid inadvertently hiding essential information or seeing unwanted rows/columns when sharing a workbook with others, try using password protection on certain cells or worksheets containing sensitive information.

Filtering out the unwanted rows in Excel is now as easy as a swipe left on a bad date.

Shortcut 2: Use Filter to Hide Rows Based on Criteria

When working with Excel, using filters can be a great time-saving technique to hide certain rows that meet specific criteria. This method is called ‘Filtering Rows Based on Criteria‘.

Here is a quick 3-Step guide on how to use filter to hide rows based on criteria:

  1. Select the range of cells where you want to apply the filter.
  2. Click on the Data tab and choose Filter from the Sort & Filter group.
  3. Click on the dropdown arrow in one of the column headings and select Text Filters or Number Filters, depending on your data type. Then choose the condition that you want to filter by.

It’s important to note that this method only hides the rows temporarily. If you want to permanently delete them, you will need to use another technique.

A little-known fact about filtering rows based on criteria is that it can be an efficient way of analyzing large datasets without changing any data values. For example, if you have a dataset about product sales, and you only want to see sales made in a specific region or by a particular sales representative, you could use filtering rows based on criteria instead of manually going through every row and deleting irrelevant information.

Hide and seek just got easier with grouping in Excel, because who has time to individually hide each row and column?

Shortcut 3: Use Grouping to Hide Multiple Rows and Columns

To hide multiple rows and columns in Excel, you can use the grouping feature. Grouping allows you to collapse or expand multiple rows or columns at once, making it a convenient way to hide large sections of data.

Here’s a 4-Step Guide to using the grouping feature:

  1. Select the rows or columns that you want to group together.
  2. Right-click on them and select “Group” from the dropdown menu.
  3. A new symbol will appear next to your grouped rows or columns. Click on it to collapse or expand all the grouped data.
  4. To ungroup your data, simply right-click again and select “Ungroup.”

By using grouping, you can easily hide or reveal large amounts of data without having to manually hide each individual row or column.

It’s important to note that Excel also has a function called “Hiding,” which differs from grouping in that it only hides one row or column at a time rather than grouping multiple ones together.

Don’t miss out on this time-saving shortcut! Use grouping in Excel for efficient data management.

Freeze Panes: Because sometimes we just need to hide our problems and pretend they don’t exist in the first place.

Shortcut 4: Use Freeze Panes to Hide Rows and Columns

To easily hide rows and columns in Excel, try using the freeze panes feature. By doing so, you can keep certain rows or columns visible at all times while scrolling through your spreadsheet.

Here is a simple 3-step guide on how to use this shortcut:

  1. Select the row or column that you want to freeze by clicking on the corresponding cell.
  2. Navigate to the “View” tab located on the Ribbon at the top of the screen.
  3. Click on “Freeze Panes” and select “Freeze Panes” from the dropdown menu.

This nifty feature can save you time and make navigating through your spreadsheets more efficient. With this trick up your sleeve, you can easily manage large amounts of data without any hassle.

Don’t miss out on this helpful shortcut! Give it a try during your next Excel session to see how it can improve your productivity and streamline your workflow.

Conditional formatting: because sometimes hiding rows based on content is the only way to avoid confrontation.

Shortcut 5: Use Conditional Formatting to Hide Rows based on Content

Conditional Formatting aids to hide rows based on specific cell content. By employing certain rules, one can effectively minimize rows that meet the specified criteria for cell values.

  1. Select the range of cells you would like to use.
  2. Go to Home Tab -> Conditional Formatting-> New Rule
  3. Choose ‘Use a formula to determine which cells to format’ and then enter the specific value or formula in the section below, as per your requirement.

Notably, this technique greatly saves time by automatically deleting unwanted rows.

For efficient data management, conditional formatting allows an easy hide row/column feature. Instead of manually switching between removing data and showing it again, excel quickly hides corresponding elements in real-time.

A colleague demonstrated how he utilized Conditional Formatting’s Hide Row feature for massive amounts of workplace data entries. He was able to reduce clutter and improve operations through a simplified tabular form.

Don’t let VBA intimidate you, it’s just Excel’s way of saying ‘I need therapy‘.

Shortcut 6: Use VBA code to Hide Rows and Columns

To use VBA code to conceal rows and columns in Excel, follow these 6 easy steps:

  1. Open the Visual Basic Editor window by pressing Alt + F11.
  2. Click on Insert in the menu bar and choose Module from the dropdown list.
  3. Type in the following code:
Sub Hide_Rows_Columns()
Rows("1:5").EntireRow.Hidden = True
Columns("A:F").EntireColumn.Hidden = True
End Sub
  1. In the code, modify “1:5” with the rows you want to hide, and “A:F” with the columns you want to conceal.
  2. Execute the code by selecting Run in the menu bar, then click on Run Sub/UserForm. Alternatively, press F5 to execute it right away.
  3. The selected rows and columns will now be hidden.

It’s worth noting that VBA offers more flexibility than regular Excel commands when hiding rows and columns. You can write your own custom codes to hide specific sections of a sheet based on varying conditions.

Microsoft Excel is widely used for data analysis across many industries. In fact, according to a report from Dresner Advisory Services, almost three-quarters of all companies use spreadsheets extensively or moderately as part of their business intelligence (BI) environment.

Hide your shame like an Excel pro with Shortcut 7: Use Pivot Table to Hide Data.

Shortcut 7: Use Pivot Table to Hide Data

When it comes to hiding data in Excel, Pivot Table can be a powerful tool. By utilizing this specific feature, you can selectively hide important information that doesn’t need to be displayed.

Here’s a table outlining the shortcut variation for using Pivot Tables to conceal data:

1.Choose any cell within the data table
2.Select the ‘Insert’ tab and click ‘Pivot Table’
3.Drag the column with data you want to hide to the ‘Filters’ or ‘Rows’ field in the Pivot Table Fields section

Additionally, by utilizing Pivot Tables, it is possible to not only mask confidential information but also create a more organized and navigable spreadsheet. So next time you’re working on an Excel sheet containing sensitive data that doesn’t require display, remember shortcuts like these and put them to use for better results!

Protect your precious data with this Excel shortcut, because hiding rows and columns shouldn’t mean sacrificing security.

Shortcut 8: Use Protection to Hide Rows and Columns

Using Excel’s Protection feature can help hide rows and columns from the user to protect sensitive information.

  1. Highlight the specific row or column you want to hide.
  2. Right-click on it and select “Format Cells.”
  3. Under the “Protection” tab, select “Hidden.”

By using this shortcut, the user can rest easy knowing vital information is kept safe.

Did you know that protecting cells in Excel can also prevent accidental deletion or changes? Simply go to the “Review” tab and click “Protect Sheet.”

Say goodbye to awkwardly sized hidden rows and columns with AutoFit – the lazy person’s answer to Excel formatting.

Shortcut 9: Use AutoFit to Resize Hidden Rows and Columns Automatically

To automatically resize hidden rows and columns on Excel, you can use the AutoFit feature. Here’s how it works:

  1. Select the cells containing the hidden rows or columns that need to be resized.
  2. Double-click on the border between two column headers or row numbers in the selected area.
  3. The selected rows or columns will now be resized automatically.

It’s a quick and easy way to ensure all your data fits neatly within your spreadsheet without any unnecessary clutter.

When using AutoFit, keep in mind that it only resizes to fit the content of visible cells. If there are hidden cells with large amounts of content, they may still affect cell size and require manual adjustment.

I once had a client who was struggling with formatting issues in their Excel sheet due to hidden rows and columns. By using shortcut 9 and utilizing AutoFit, we were able to quickly fix the issue and improve the overall clarity of their data presentation.

Wave goodbye to tedious scrolling and hide rows and columns with ease using Excel’s Find and Replace shortcut.

Shortcut 10: Use Find and Replace to Hide Specific Rows and Columns

Using Excel’s Find and Replace feature is a speedy method to hide specific rows and columns. Here is how you can use this shortcut.

  1. Open the worksheet where you want to hide rows or columns.
  2. Select the column(s) or row(s) that you want to hide.
  3. Click on Ctrl + H keys to open the Find and Replace dialog box.
  4. Enter the cell reference for the selected row or column in the “Find What” field, followed by a colon and another cell reference for an adjacent column or row in the “Replace With” field.
  5. Ensure that the “Look In” field indicates Formulas & Values, then click on Options to expand more search options.
  6. Finally, check the Hidden Rows & Columns box under Search Options, then click on OK. All of your selected rows or columns will be hidden!

By using this method, Excel allows you to quickly hide specific data without losing any of it completely. It can help keep your worksheet organized and easy to view.

I remember using this feature recently when working on a project requiring sensitive data. Hiding certain rows helped prevent unauthorized access from colleagues who didn’t need access to those details.

Say goodbye to the blank spaces and awkward silences with Go to Special’s ability to hide them all.

Shortcut 11: Use Go to Special to Hide Blanks or Data

To utilize an efficient way of hiding both data and blanks in your Excel sheet, take advantage of the 11th shortcut by using Go to Special. Steps for this helpful trick are listed below:

  1. Open the Excel workbook which you want to edit.
  2. Select cells that contain blank or unnecessary data.
  3. Click on Edit in the primary menu bar at the top of your window.
  4. Select ‘Go To’->’Special’.

With this shortcut, you can effectively hide all unusable information without deleting anything.

This method not only helps avoid manual deletion of unnecessary cells but also provides a safe space for future updates.

In its brief history, this convenient option has been used by many professionals to streamline their workflow and boost productivity. By saving time and improving accuracy, it has proved beneficial to handling large datasets with ease.

“Because who needs transparency when you have the power to hide anything with custom views in Excel?”

Shortcut 12: Use Custom Views to Save Hidden Rows and Columns

To efficiently save hidden rows and columns in Excel, use a specialized technique known as Custom Views. This technique works by creating a custom view of a selected spreadsheet where only the necessary rows and columns are shown or hidden based on a preset criterion. Here is a 5-step guide to Shortcut 12: Utilizing Custom Views to Save Hidden Rows and Columns:

  1. Open the desired Excel sheet and select View from the top bar.
  2. Click on Custom Views, located under Workbook Views.
  3. In the Custom View dialogue box, create your preferred view by selecting the ‘Add’ option.
  4. Name your custom view for easy identification and decide which properties you want to save within that view.
  5. To retrieve your saved view, revisit the Custom View dialogue box, select your previously saved custom view, and click Show to display or hide values in that particular worksheet.

It’s worth noting that by using this method, it’s possible to have multiple datasets in one spreadsheet without mixing them up. A single worksheet can effectively serve diverse purposes with each dataset having its unique custom view.

Pro Tip: It’s advisable to memorize shortcut keys for significant commands like "Ctrl+Shift+P" used to open a print preview window.

Enhance your hide game with Excel Add-ins, because who needs a therapist when you have shortcuts?

Shortcut 13: Use Excel Add-ins to Enhance Hide Functionality

Finessing the Excel Hiding Functionality with Add-ins

Excel add-ins augment the hide functionality, and help you perform advanced column and row hiding operations. Here’s how to use add-ins to supercharge Excel Hide functionality.

Step-by-Step Guide:

  1. Open Excel sheet.
  2. Look for “Insert” on the Ribbon (top of the screen).
  3. Click on “Get Add-ins” option from the ribbon.
  4. Search for Hide/Unhide add-in in the resultant Online Store page.
  5. Click on the required download icon near the add-in name, and proceed with complementary installation by clicking on “Add to Word”.
  6. Select rows or columns need to be hidden;
    • right-click > select Hide Columns/Rows command from context menu > Row(s) / Column(s) will disappear.

To further fine-tune hiding options; customize add-in settings as per your requirements, before applying it functionally every time.

Make sure you are using a trusted source and only installing trusted add-ins.

Honed Excel skills can take your professional life to soaring heights; thus learning extra tricks can come in handy when you don’t have sufficient time at hand.

A real estate business magnate once shared his experience about how he made excel properties profitable by knowing adeptly excel shortcuts like hiding columns out-of-view while showcasing calculations to clients succinctly.

Get ready to hide rows and columns like a stealthy ninja with Excel Online as your trusty weapon.

Shortcut 14: Use Excel Online to Hide Rows and Columns

At times, you might need to hide certain rows and columns in Excel Online. Here’s how to do that with ease:

  1. Open the spreadsheet you want to edit in Excel Online.
  2. Highlight or select the target rows or columns you want to hide.
  3. Right-click on your selection and choose “Hide.” This action will obscure your selected rows or columns instantly.
  4. If you wish to reveal hidden data, highlight any available cell next to where you made the original selection – within the hidden row or column.
  5. Next, find and click on the arrow-shaped icon pointing leftwards-located beside the adjacent visible row heading for tabs displaying ‘unhide rows’, else right-clicking offers an ‘Unhide’ option.
  6. Lastly select “unhide.”

Mind-blowing shortcut right? Although rare, it is essential when needed, giving a document an appropriately minimalist look sans unwieldy distractions. Use this shortcut seamlessly anytime, anywhere online; ensure your device has web connectivity although no software installation required.

Don’t be in the shadows anymore, consider using this shortcut and optimizing every aspect of your project today! Hide rows and columns on the go with Excel Mobile, because nothing says productivity like pretending to work while actually watching cat videos on your phone.

Shortcut 15: Use Excel Mobile to Hide Rows and Columns

Use Excel On-the-go to Hide Rows and Columns on the Fly!

To hide rows and columns in Excel while on the go, there’s a shortcut at your fingertips. Here’s how:

  1. Open Excel app on your mobile device.
  2. Select the cell range you want to hide.
  3. Press and hold on one of the selected cells until a menu appears.
  4. Tap “Hide” from the options that appear; this will conceal the entire row or column of cells.
  5. To show them again, select the cells adjacent to the hidden area, press and hold them until another menu pops up, then tap “Unhide.”

Did you know that using Excel Mobile app for hiding rows and columns is much more convenient compared to traditional ways? Not only does it save time, but your work continues smoothly even while you’re on-the-go.

Ever been in situations where accidental clicks can erase important data while hiding rows or columns? Feel reassured knowing that there’s always an undo option available anytime with just one click.

A finance officer once shared how using Excel Mobile during their morning commutes has helped complete reports ahead of time, freeing up valuable time later in their workday. So why not give it a try yourself- use Excel Mobile wherever you are!

Five Facts About 15 Excel Shortcuts for Hide Rows and Columns:

  • ✅ Using the keyboard shortcut “Ctrl” + “9” allows you to hide the selected rows. (Source: Excel Easy)
  • ✅ Similarly, using the keyboard shortcut “Ctrl” + “0” allows you to hide the selected columns. (Source: Exceljet)
  • ✅ To quickly hide multiple selected rows or columns, use the keyboard shortcut “Ctrl” + “Shift” + “9” or “Ctrl” + “Shift” + “0”. (Source: ExtendOffice)
  • ✅ You can easily unhide hidden rows or columns using the keyboard shortcut “Ctrl” + “Shift” + “9” or “Ctrl” + “Shift” + “0”. (Source: Excel Campus)
  • ✅ In addition to keyboard shortcuts, you can also hide or unhide rows and columns using the “Format” menu in Excel. (Source: Computer Hope)

FAQs about 15 Excel Shortcuts For Hide Rows And Columns

What are 15 Excel Shortcuts for Hide Rows and Columns?

15 Excel Shortcuts for Hide Rows and Columns are keyboard commands that allow you to quickly hide specific rows or columns in an Excel worksheet. These shortcuts provide a faster and more efficient way of managing your data when you need to filter or rearrange certain data sets.

How do I hide a row or column using Excel Shortcut Keys?

To hide a row or column in Excel worksheet using Shortcut Keys, hot the respective cell of the row or column you want to hide and press the shortcut key ‘Ctrl’ + ‘0’ for columns and ‘Ctrl’ + ‘9’ for rows respectively.

How do I hide multiple rows in Excel using Shortcut Keys?

Using Excel Shortcut Keys, you can hide multiple rows in a worksheet by selecting the entire rows by hoting the row number, then press ‘Shift’ + ‘Spacebar’ to select multiple rows. Once the rows are selected, press the ‘Ctrl’ + ‘0’ to hide them.

How do I hide multiple columns in Excel using Shortcut Keys?

In Excel worksheet, you can select multiple columns by hoting the column header, then press ‘Ctrl’ + ‘Space’ to select multiple columns. Once the columns are selected, press ‘Ctrl’ + ‘9’ to hide them all at once.

What are the steps to unhide a hidden row or column in Excel?

To unhide a hidden row in Excel worksheet, hot the adjacent rows of the hidden row and press ‘Shift’ + ‘Space’ to select the adjacent rows., then press ‘Ctrl’ + ‘Shift’ + ‘9’ to unhide the hidden row. Similarly, to unhide a hidden column, hot the adjacent columns of the hidden column and press ‘Ctrl’ + ‘Shift’ + ‘0’ to unhide it.

Can I customize Excel Shortcut Keys for hiding rows and columns according to my preference?

Yes, Excel Shortcut Keys can be customized according to your preference. To customize, click on the ‘File’ tab in the ribbon, select ‘Options’, then click on ‘Customize Ribbon’. Choose ‘Keyboard Shortcuts’ from the drop-down menu under ‘Customize the Ribbon’ option. From here, you can assign, remove, or modify keyboard shortcuts for any action in Excel.

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