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Written by Jacky Chou

The Best Excel Shortcuts For Hiding Rows Quickly And Easily

Key Takeaway:

  • Hiding rows in Excel can help reduce clutter and increase productivity by allowing users to focus on specific data.
  • Keyboard shortcuts such as Ctrl + 9 and Ctrl + Shift + 9 make it quick and easy to hide rows without the need for navigation or mouse clicks.
  • Ribbon shortcuts on the Home and Format tabs provide additional options for hiding and unhiding rows, allowing users to customize their Excel experience and work more efficiently.

Are you frustrated with slow and tedious processes for hiding rows in Excel? Look no further – here are the best Excel shortcuts for quickly and easily hiding rows! You’ll be able to work more efficiently and effectively in no time!

The basics of hiding rows in Excel

The ins and outs of hiding rows in Excel:

Hiding rows in Excel can help you organize your data and improve your work efficiency. Here’s how to do it in four simple steps:

  1. Identify the rows you want to hide by either selecting them or hovering your cursor over the row number.
  2. Right-click on the selected row or rows, and select the “Hide” option.
  3. Alternatively, you can use the keyboard shortcut “Ctrl + 9” to hide a single row, and “Ctrl + Shift + 9” to unhide it.
  4. To unhide multiple rows, select the rows above and below the hidden rows, right-click and select “Unhide”.

If you want to hide only specific cell contents, you can use the “Format Cells” option and change the font color to match the cell background.

Here’s an interesting fact: Did you know that Excel was originally created for the Macintosh platform in 1985?

The basics of hiding rows in Excel-The best Excel shortcuts for hiding rows quickly and easily,

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Keyboard shortcuts for hiding rows

Keyboard Shortcuts for Hiding Rows in Excel

Looking for a way to quickly and easily hide rows in Excel? Keyboard shortcuts are the answer. Here’s a three-step guide on how to do it:

  1. Select the rows you want to hide by clicking on the row numbers.
  2. Press the “Ctrl” + “9” keys to hide the selected rows.
  3. To unhide the rows, select the rows above and below the hidden rows, then press “Ctrl” + “Shift” + “9” keys.

In addition, you can also use the “Ctrl” + “0” keys to hide columns. This can come in handy when working with large spreadsheets.

Pro Tip: To hide multiple non-contiguous rows, hold down the “Ctrl” key and click on the row numbers you want to hide before pressing “Ctrl” + “9”.

Now you know how to hide shortcuts in Excel using keyboard shortcuts. Happy excel-ing!

Keyboard shortcuts for hiding rows-The best Excel shortcuts for hiding rows quickly and easily,

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Ribbon shortcuts for hiding rows

Ribbon Tricks to Quickly Hide Rows in Excel

Hide rows in Excel swiftly with these ribbon tricks. Use these steps to save time and streamline your workflow.

  1. First, click on the row header of the row you wish to hide.
  2. Then, navigate to the “Home” tab and look for the “Cells” group.
  3. Finally, select the “Format” dropdown menu and click on “Hide Rows.”

Save Valuable Time with These Excel Tips

Utilize these ribbon tricks to speed up your work in Excel. Save time on repetitive tasks by hiding rows in seconds. Keep your worksheets organized and streamlined with these tips.

How to Hide Shortcuts in Excel

Uncover a better way to organize your Excel worksheets by using ribbon tricks like hiding rows efficiently. It’s easy to streamline your workflow with these tips and simplify your projects.

Ribbon shortcuts for hiding rows-The best Excel shortcuts for hiding rows quickly and easily,

Image credits: chouprojects.com by Harry Duncun

Using the menu option to hide rows

Hiding rows in Excel can be a useful tool for organizing and streamlining large datasets. One way to do this is by using the menu option to hide rows, which is a simple and efficient method for quickly hiding specific rows in the spreadsheet.

Here is a 6-step guide on how to use the menu option to hide rows:

  1. Select the rows you want to hide by clicking and dragging the row numbers on the far left of the spreadsheet.
  2. Right-click on the highlighted rows and select “Hide” from the dropdown menu.
  3. The selected rows will disappear from view, leaving only the visible data in the spreadsheet.
  4. To unhide the hidden rows, simply click and drag over the neighboring rows to select them, right-click on the highlighted rows, and select “Unhide” from the dropdown menu.
  5. The previously hidden rows will appear in their original location in the spreadsheet.
  6. You can also use keyboard shortcuts to hide and unhide rows, which can save time and streamline your workflow in Excel.

It is important to note that using the menu option to hide rows can affect the layout and formatting of your spreadsheet. If you have formulas or functions that are linked to the hidden rows, you may need to adjust these accordingly. Additionally, when sharing the spreadsheet with others, be sure to inform them of any hidden rows and their contents.

When using the menu option to hide rows in Excel, it is also possible to selectively hide certain columns based on specific criteria or data. This can be done using filters and sorting functions, which allow you to customize the view of your data based on your specific needs and preferences.

To ensure that your Excel data is organized and easily accessible, consider using other keyboard shortcuts and tricks, such as freezing panes or using conditional formatting. These techniques can help you optimize your workflow and make the most of your Excel experience.

Using the menu option to hide rows-The best Excel shortcuts for hiding rows quickly and easily,

Image credits: chouprojects.com by Harry Washington

Making hidden rows visible again

Making Hidden Rows Visible Again:

Lost track of hidden rows in Excel? Need to show them again? Simply follow these steps:

  1. Select the range of cells adjacent to the hidden rows (above and below).
  2. Right-click on the selected cells, and click on “Unhide” from the menu.
  3. If you are unable to see the “Unhide” option, press “Ctrl + Shift + 9” on your keyboard to unhide rows or “Ctrl + Shift + 0” to unhide columns.
  4. Alternatively, go to the “Home” tab on the Ribbon and click on “Format” from the “Cells” group.
  5. Choose “Hide & Unhide” from the menu and then “Unhide Rows” or “Unhide Columns” from the dropdown list.
  6. Lastly, if you have hidden a multiple number of rows or columns, use the “Go To” function (Ctrl + G or F5) to select the range of hidden rows or columns. Then, repeat steps 2 to 5.

To make this process quicker, you can also add “Unhide Rows” or “Unhide Columns” to the Quick Access Toolbar or use the “Ctrl + Shift + *” shortcut.

Other tips for managing hidden rows:

  • Check for hidden rows periodically to avoid unwanted surprises.
  • Name the range of hidden rows or columns for easier identification and management in the future.
  • Use color-fill or format to highlight hidden rows to avoid accidental changes.

Making hidden rows visible again-The best Excel shortcuts for hiding rows quickly and easily,

Image credits: chouprojects.com by James Duncun

Additional tips for working with hidden rows in Excel

Incorporate the use of hidden rows to streamline your Excel workflow. Utilize the following guidelines to maximize the efficiency of your Excel operations:

  1. Select the relevant row(s) that are to be hidden
  2. Right-click and select “Hide” or use the shortcut Alt + H + O + H
  3. Use the keyboard shortcut Ctrl+ Shift + 9 to hide the selected row(s)
  4. To unhide, use the shortcut Ctrl+ Shift + 9 again, or right-click and select “Unhide”

Keeping rows hidden can be a useful organizational tool. However, be cautious when sharing data with others as hidden rows can sometimes go unnoticed. Use this technique carefully and only when necessary.

In a similar tone, consider a situation where you accidentally hid an important row and struggled to retrieve it. By utilizing the aforementioned guidelines, you can avoid similar situations and improve your Excel efficiency.


Additional tips for working with hidden rows in Excel-The best Excel shortcuts for hiding rows quickly and easily,

Image credits: chouprojects.com by James Duncun

Five Facts About The Best Excel Shortcuts for Hiding Rows:

  • ✅ The shortcut for hiding rows is “Ctrl” + “9”. (Source: Microsoft)
  • ✅ The shortcut for unhiding rows is “Ctrl” + “Shift” + “9”. (Source: Microsoft)
  • ✅ You can also use the menu under “Format” and select “Hide Rows” or “Unhide Rows”. (Source: Excel Easy)
  • ✅ Hiding rows can be useful for organizing data and making it easier to read. (Source: Excel Campus)
  • ✅ Hiding rows can also be used for protecting sensitive or confidential information. (Source: Excel Off the Grid)

FAQs about The Best Excel Shortcuts For Hiding Rows Quickly And Easily

What are the best Excel shortcuts for hiding rows quickly and easily?

The following Excel keyboard shortcuts are among the best and easiest ways to hide rows:

  • To hide a single row: select it and use the shortcut “Ctrl + 9”.
  • To hide multiple selected rows: select them and use the shortcut “Ctrl + Shift + 9”.
  • To unhide a single row: select the rows above and below it, then use the shortcut “Ctrl + Shift + 9”.
  • To unhide all rows: select the entire sheet by clicking the top-left corner, then use the shortcut “Ctrl + Shift + 9”.

What is the purpose of hiding rows in Excel?

Hiding rows in Excel is a useful technique for several reasons. It allows you to:

  • Hide sensitive or confidential information from view.
  • Make large spreadsheets more manageable and easier to navigate.
  • Focus on specific areas of a spreadsheet without distraction.
  • Filter out irrelevant information to simplify analysis.

Can I unhide rows in Excel if I forget which ones I’ve hidden?

Yes, you can unhide rows in Excel even if you can’t remember which ones you’ve hidden. To do this:

  1. Select the rows above and below where the hidden rows are located.
  2. Use the shortcut “Ctrl + Shift + 9” to unhide all rows in that selection.

Can I hide and unhide rows using the ribbon in Excel?

Yes, you can hide and unhide rows using the ribbon in Excel as well. Here’s how:

  1. Select the row or rows you want to hide.
  2. Go to the “Home” tab on the ribbon.
  3. Click the “Format” dropdown in the “Cells” group.
  4. Select “Hide & Unhide” from the dropdown.
  5. Select “Hide Rows” or “Unhide Rows” depending on what you want to do.

Are there any limitations to hiding rows in Excel?

Yes, there are a few limitations to keep in mind when using the “hide rows” feature in Excel:

  • You cannot hide rows that contain table headers or are part of a table.
  • Excel will not let you hide rows if doing so would break a formula or other calculation in the sheet.
  • You cannot hide individual cells within a row; you must hide the whole row.

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