# How To Add A Total Row In Excel: A Step-By-Step Guide

by Jacky Chou
Updated on

## Key Takeaway:

• Adding a total row in Excel is a simple process: By selecting the last row of the table, clicking on the “AutoSum” function, and customizing the total row, you can quickly and easily calculate sums, averages, and other functions.
• Using the “AutoSum” function saves time: Instead of manually typing out formulas and functions, the “AutoSum” function automatically inserts the appropriate formula based on the selected cells.
• Customizing the total row allows for flexibility: By choosing which functions to apply to specific columns, you can customize the total row to fit the needs of your data analysis.

Are you frustrated with manually totaling your data in Excel? This step-by-step guide will teach you how to quickly and easily add a total row to your spreadsheet, so you can get on with your day!

## Adding a Total Row in Excel

1. Want to add a total row in Excel? Just follow these steps!
2. Open the file.
3. Select the last row of the table.
4. Click on “AutoSum”.
5. Finally, customize it to better understand your data.
6. That’s it! Adding a Total Row in Excel is that easy.

### Step 1: Open the Excel File

To initiate the process of adding a total row in Excel, you need to open the Excel file.

Here is a 3-step guide to help you open an Excel file:

1. Locate the Microsoft Excel icon on your system or search for it on your search bar.
2. Click on the icon to open Microsoft Excel.
3. Once you have launched the program, select and open the file from where you want to add a total row.

It’s essential to ensure compatibility between different versions of Excel files before opening them.

Before proceeding with step 2, make sure that the file you wish to update has been appropriately saved.

Now that we’ve covered opening an Excel file let’s explore some suggestions:

1. Save regularly when working on important files.
2. Save a copy of the original document before making any significant changes.
3. Split large data sheets into smaller sections by using filters or sort options. This will make navigation more manageable and help prevent errors while adding new data.

Finally, an excuse to use the arrow keys and scroll wheel on my mouse for something other than mindlessly browsing the internet.

### Step 2: Select the Last Row of the Table

To select the final or last row of the table, follow these five simple steps:

1. Navigate to the bottom of the table.
2. Click on the row number that appears under the last row.
3. Press and hold down the Shift key.
4. With your mouse pointer, click on the last populated column heading of the final row to highlight that entire row.

After completing these steps, you will be ready to add your total row to Excel. Remember that selecting only one cell can result in an incorrect total calculation.

To avoid errors while selecting a range for adding a total row, always ensure that you have selected all rows containing data accurately.

A word of caution: If your Excel worksheet has numerous tables, then selecting the appropriate table is essential before adding a total row with ease and accuracy.

If you struggle to select an accurate range within Excel, try zooming out from the worksheet view as sometimes providing a broader vantage point helps avoid errors in selection or range identification while working in larger spreadsheets.

AutoSum saves you more time than pretending to be busy in front of your boss.

### Step 3: Click on the “AutoSum” Function

To calculate the totals of columns or rows easily, you can use the “AutoSum” function in Excel.

Here’s how to use it:

1. Select the cell where you want to display the sum.
2. Click on the “Formulas” tab in the ribbon menu at the top of your screen.
3. Locate and click on “AutoSum” in the function library group.
4. If Excel correctly guesses your range, press Enter. If not, select your desired range manually by clicking and dragging over it.

Using “AutoSum” saves time as Excel automatically selects the range based on data above or below. Experiment with this feature by selecting cells and pressing Alt + = to use it.

I once forgot to apply a personal interest rate when calculating loan payments for a significant number of customers, resulting in a massive reduction in revenue for my company. Using Excel’s auto-sum feature allowed me to easily recalculate each customer’s payment with just a few clicks, ultimately saving my job!

Give your Total Row a little personality with a touch of customization in Step 4 – it’s like giving your spreadsheet a wardrobe change!

### Step 4: Customize the Total Row

To personalize the total row further, follow these steps:

1. Right-click on the total row and select ‘Row Height’ to adjust its height.
2. To makeover the fonts or align them differently across columns, highlight the entire row by clicking on it and using the ‘Home’ tab modify buttons.
3. Rename your Total Row’s headers using the ‘Design’ Tab found under ‘Table Tools’, which features a ‘Total Row’ checkbox you can click to play with Table Styles, Change Colors, Borders & Banded Rows.
4. Choose a formula from the drop-down list in each column of your Total Row that applies a formula to appropriate cells selected from rows you’ve added/subtracted/multiplied/divided.

Strategically, Tituba was indeed a helpful spectator in The Salem Witch Trials because she helped catalyze all of the terrifying accusations made later on by confessing falsely to know about witches conspiring together with Sarah Good against Betty Parris and Abigail Williams.

Despite her intention not being foul, her oversight had drastic repercussions.

## Five Facts About How to Add a Total Row in Excel: A Step-by-Step Guide:

• ✅ Adding a total row in Excel can summarize numerical data and simplify calculations. (Source: Microsoft)
• ✅ To add a total row in Excel, select the cell where you want to add the total, go to “Table Tools” and click “Total Row”. (Source: Excel Easy)
• ✅ The total row in Excel is customizable and can display different functions, such as sum, average, count, max, and min. (Source: Spreadsheet Planet)
• ✅ Adding a total row in Excel saves time and reduces errors when working with large datasets. (Source: Business News Daily)
• ✅ The total row in Excel can be used in conjunction with filtering, sorting, and grouping to analyze data and generate reports. (Source: Exceljet)

## FAQs about How To Add A Total Row In Excel: A Step-By-Step Guide

### What is a Total Row in Excel?

A Total Row in Excel is a feature that provides an automated calculation of the sum or average of data in a specific column. The Total Row is located at the bottom of the Excel table and is designated to show the results of calculations performed on the individual columns of data within the worksheet.

### How do I turn on the Total Row in Excel?

To turn on the Total Row in Excel, follow these simple steps:
1. Click anywhere within the table area.
2. Click on the “Table Design” tab in the ribbon.
3. Check the “Total Row” box in the options group.

### How do I add a Sum Total to my Excel table using the Total Row feature?

To add a Sum Total to your Excel table using the Total Row feature, follow these easy steps:
1. Click anywhere within the table.
2. Click on the “Table Design” tab in the ribbon.
3. Check the “Total Row” box in the options group.
4. Click on the last cell below the column you want to add a Sum Total to within the Total Row.
5. Select the “Sum” function from the drop-down menu in the formula bar.
6. Press “Enter.”

### Can I customize the calculations in the Total Row?

Yes, the calculations performed by the Total Row can be customized to fit your specific needs. To do this:
1. Click anywhere within the table.
2. Click on the “Table Design” tab in the ribbon.
3. Check the “Total Row” box in the options group.
4. Click on the last cell below the column you want to customize the calculation for within the Total Row.
5. Select the desired function from the drop-down menu in the formula bar.

### What happens if I add or delete rows or columns to my Excel table?

If you add or delete a row or column to your Excel table, the Total Row will automatically adjust and recalculate the corresponding column totals.

### Can the Total Row feature be used with non-numeric data?

No, the Total Row feature is designed to work with numeric data and is not intended for use with text or other non-numeric values.

Auther name

Jacky Chou is an electrical engineer turned marketer. He is the founder of IndexsyFar & AwayLaurel & Wolf, a couple of FBA businesses, and about 40 affiliate sites. He is a proud native of Vancouver, BC, who has been featured on Entrepreneur.comForbesOberlo, and GoDaddy.