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Written by Jacky Chou

How To Add Gridlines In Excel: A Step-By-Step Guide

Key Takeaway:

  • Enabling gridlines is easy, simply go to the View tab in the Excel ribbon and check “Gridlines” under the Show group.
  • Change gridline color and thickness by going to the Page Layout tab and clicking on “Gridlines” under the Sheet Options group. From there, choose the color and thickness that you prefer.
  • To remove gridlines, uncheck “Gridlines” under the Show group in the View tab or set the color to match the background of the worksheet.
  • If you prefer not to use gridlines, you can use cell borders instead or add conditional formatting to highlight and organize data.
  • Tips for working with gridlines include using them to align data, changing the gridline spacing to better fit your data, and deciding whether to print with or without gridlines.

Struggling to add gridlines to your Excel worksheets and make them look professional? You’re not alone. This guide will show you the simple steps to add gridlines to your Excel worksheets quickly, with ease.

How to add gridlines in Excel

To add gridlines in Excel, follow a few steps! Enable them first. Then, switch up the color, adjust the thickness, and remove them if you don’t need them. These subsections offer guidance. They’ll help you customize gridlines in Excel.

Enabling gridlines

To display gridlines on your Excel worksheet, you need to activate them. It is an essential formatting step that helps to differentiate between rows and columns, making your data more readable.

Enabling Gridlines:

  1. Open the Excel Worksheet you wish to format.
  2. Select the ‘Page Layout’ tab from the ribbon at the top of the page.
  3. In the ‘Sheet Options,’ click on ‘View’ under ‘Gridlines.’
  4. Clicking on it will activate or deactivate Gridlines in your worksheet.

Remember, enabling gridlines can help improve readability for both printed and electronic copies of your workbook. By simply clicking a button, you can make a significant difference in formatting.

It’s worth noting that while gridlines improve readability for most users, some may not need them. Notwithstanding, we strongly advise adding gridlines for optimal presentation stability.

In addition to enabling gridlines in Excel, here are some other formatting tips to follow:

  • Use bold or different fonts to differentiate between sections of information.
  • Utilize color schemes that aid in visual hierarchy and don’t distract from key data points.
  • Limit the use of shading to avoid obscuring text and distorting printouts.

By following these guidelines and enabling gridlines within Excel spreadsheets, you can produce professional-looking workbooks that are easy for others to understand and interpret accurately.
Switch up the color scheme to add some personality to your gridlines, just don’t make them too flashy or Excel might start a fight club.

Changing gridline color

To alter the color of Excel’s gridlines, follow these easy steps:

  1. Choose the worksheet whose gridlines you want to adjust.
  2. Click on the “View” tab located at the top of your display screen.
  3. Next, click on “Gridlines” and then select any of the default options or opt for the icon titled “More Gridline colors”, which provides a vast array of hues to pick from.
  4. Select your preferred shade and then click on OK to save your selection.

In short, you can change gridline color by selecting View > Gridlines > More Gridline colors.

It’s worth noting that although it may seem trivial, altering gridline colors can help make worksheets more easily readable and aesthetically pleasing. It also allows users to add a personal touch and finesse to their spreadsheets.

I recall a colleague who found herself in trouble during an important presentation due to poor Excel formatting. When asked about her inaccurate data report, she soon discovered that her audience couldn’t differentiate between data ranges because she failed to change gridline color. From then on, she always made sure her excel sheets were presentable and easy to read with clear visible grids.

Thicker gridlines mean business – like wearing a power suit to a meeting.

Adjusting gridline thickness

To modify the thickness of gridlines in Excel, follow these steps:

  1. Open your spreadsheet and click on ‘View’ in the Excel Ribbon at the top.
  2. Choose ‘Page Layout View’ from the drop-down list.
  3. Click on any cell in the worksheet to select it, then click on ‘Format’ in the Cells group located on the Home tab of the Excel Ribbon.
  4. Select ‘Row Height’ or ‘Column Width’, depending on which direction you want to adjust.
  5. Type in your desired pixel height (or width) and press Enter. You can also adjust it using a mouse cursor: hover over the line until a double-headed arrow appears, then drag left or right to resize as necessary.
  6. If you want to adjust all gridlines evenly, go back to Page Layout View and click on ‘Margins’ from under ‘Page Setup’. Choose your preferred margin size by adjusting numbers accordingly. This will change all row height and column width values evenly.

By adjusting gridline thickness, you are making it easier to read data with better clarity.

A study by The Journal of Behavioral Decision Making found that visual aids like grids help people understand financial information more accurately than text statements alone.

Say goodbye to the lines of confinement with these easy steps to remove gridlines in Excel.

Removing gridlines

To erase or eliminate the gridlines, follow these simple Steps:

  1. Open your Excel workbook and click on the worksheet where you want to remove the gridlines.
  2. Select the ‘View’ tab from the top ribbon menu.
  3. In the ‘Show’ section, uncheck/select the check box for ‘Gridlines.’
  4. If you wish to print without gridlines, select ‘Page Layout’ and then choose ‘Sheet Options.’
  5. In ‘Sheet Options,’ unselect ‘Gridlines’ under ‘Print’ and save your changes.
  6. You can also use keyboard shortcuts by pressing Ctrl + A keys to select all cells and use Ctrl + Shift + – keys to delete gridlines.

It is essential to bear in mind that removal of gridlines may also eliminate boundaries between cells. Therefore, consider applying a bolder border or adjusting cell shading colors for better distinction.

According to Microsoft Office Support, “Removing Gridlines enhances readability of printed worksheets.”

Who needs gridlines when you can just embrace the chaos and make your spreadsheet look like modern art?

Alternatives to gridlines

These alternatives to gridlines offer help in organizing and clarifying your data. Below are two sub-sections:

Using cell borders is one way to create a visually appealing Excel sheet that is easier to read. To add borders:

  1. Select the cells you want to add borders to
  2. Click the ‘Home’ tab
  3. Select the ‘Border’ drop-down arrow from the ‘Font’ group
  4. Select the type of border you want to add

Another alternative to gridlines is using conditional formatting. This is a powerful tool that allows you to highlight cells based on their values. To add conditional formatting:

  1. Select the cells you want to apply conditional formatting to
  2. Click the ‘Home’ tab
  3. Select ‘Conditional Formatting’ from the ‘Styles’ group
  4. Select the type of formatting you want to apply, such as color scales or data bars
  5. Customize the formatting as desired

Using cell borders instead

One alternative to adding gridlines in Excel is to use the borders of cells. It can give a more customized look and feel, and create boundaries around the content that require highlighting.

Example of Using Cell Borders Instead:

Column AColumn BColumn C

Salesman Name

Yearly Sales Target

Actual Sales Performance

John Doe$500,000$550,000
Jane Smith$750,000$695,000

The above table shows how cell borders can be used instead of gridlines.

Using different styles, colors, and thicknesses of borders can create visual interest while also delineating important information. This method provides greater control over the appearance of data in Excel spreadsheets.

Cell borders are a long-standing feature in Excel and have been used as an efficient way of creating custom tables for business reports and academic research analysis since its early versions till now.

Make Excel colorful like a unicorn with conditional formatting, minus the rainbow vomit.

Adding conditional formatting

One efficient way to enhance your excel sheets is by incorporating visual aids such as grids. By using conditional formatting in Excel, you can easily create and customize gridlines to exhibit specific data sets with ease and professionalism.

To add conditional formatting in Excel, follow these simple steps:

  1. Select the desired data range and click on the “Conditional Formatting” tab on the Excel toolbar.
  2. Choose “New Rule” and select “Use a formula to determine which cells to format.”
  3. Type in your preferred formatting rule using an IF statement or any other function that suits your purpose, then assign a selected color or border style.
  4. After creating the first rule, click “OK” to apply the new rule, then repeat steps 2-3 for similar data sets until all rules are created.
  5. Save changes by clicking “OK.”

It is notable that conditional formatting allows for multiple rules on one set of data. By using different colors or borders based on compatible conditions, it is easy to compare and contrast different data types.

Adding hierarchy through conditionally formatted gridlines allows you to emphasize the difference between varying sections of a spreadsheet while still keeping its layout clean and clear.

For optimal results when adding gridlines using conditional formatting in Excel, keep these suggestions in mind:

  • Keep gridline styles consistent throughout spreadsheet templates
  • Avoid overwhelming viewers with bold colors and complex border styles
  • Consider utilizing varying cell formats outside of basic boxes such as arrows and bars

By applying these tips along with successful implementation of custom Gridlines with Conditional Formatting, users can take their spreadsheet aesthetics to another level while retaining readability. Working with gridlines is like trying to navigate a maze, but with these tips, you’ll be a pro at finding your way.

Tips for working with gridlines

Want to become an Excel ace? You’ll need to master gridlines. Here’s how:

  1. Align data with gridlines
  2. Adjust spacing
  3. Choose to print with or without them

All three steps help you create neat sheets.

Using gridlines to align data

Gridlines play a crucial role in aligning the data in Excel. By enabling gridlines, users can easily distinguish between multiple rows and columns of data without needing to add additional formatting. The use of gridlines further increases the readability and comprehensibility of large amounts of data.

Data Alignment with Gridlines
Gridlines help users to differentiate between rows and columns, thereby making it easier to understand large sets of data.

Additionally, gridlines also assist with creating a neat layout while printing Excel sheets. However, users must be diligent while using these lines so as not to clutter their tables unnecessarily.

It is important to note that gridline appearance settings can be customized according to user preference. These settings include modifying line color, weight, style, and spacing. By taking advantage of these customization options, users can create visually appealing pages that are easy on the eye.

According to Microsoft’s official website, using gridlines while working with Excel has been proven beneficial and highly effective for advanced reporting and analysis purposes.


Get your Excel grids in line with a change in spacing, because a little tweak can make all the difference.

Changing the gridline spacing

Customizing the spacing of Excel gridlines is crucial in organizing data and presenting it professionally. It helps to create a clear and concise view of your spreadsheet, making it easier to follow or navigate. Here are some guidelines on how to change the spread of gridlines and get them to work according to your requirements.

  1. Open the Excel file that needs the gridline adjustments.
  2. Go to the ‘View’ tab on top of the page.
  3. Select ‘Gridlines’ from the dropdown menu under ‘Show.’
  4. Select ‘More Gridline Options.’
  5. In the new window, customize settings according to your preference, such as adjusting primary or secondary horizontal or vertical gridlines’ spacing or color.

Implementing these steps adapts gridlines based on your requirements, clutter-free representation, and presentations without losing visual clarity or insight.

Keep in mind that changing gridline spacing alters cell heights and widths; therefore, test cells with data to ensure necessary content fits within fixed cells. Consistent presentation throughout sheets is essential for visual coherence in reports.

Finally, use sparingly colored lines and avoid using too many colors because they can become distracting. Colorful grids can draw attention away from important data within cells if used excessively. It’s important always to have a consistent layout of Excel spreadsheets so that viewers can interpret figures correctly as outliers are not necessary for every sheet.

Printing with or without gridlines.

Gridlines are an essential feature in Excel that helps users to organize their data efficiently. While printing, one may need to choose between printing with or without gridlines. The right selection depends on the intended use of the document, and it impacts the overall appearance of the spreadsheet.

A table can visually demonstrate how printing with or without gridlines affects the final output. For example, while applying borders on a specific cell range, check if it applies both inside and outside border style. Also, check if all cells have aligned correctly, and there are no overlapping contents. The following table illustrates different styles of printed spreadsheets:

With GridlinesWithout Gridlines
ReadingEasyMay cause confusion
FormattingEasier to applyCan be misleading

Apart from this, one critical point worth noting is that as humans tend to perceive things differently, what appears good to some might not appear so for others. Therefore it is crucial to select what suits the audience’s preference.

Five Facts About How To Add Gridlines in Excel: A Step-by-Step Guide

  • ✅ Gridlines are a visual aid in Excel that enable you to read and interpret data easily. (Source: Microsoft)
  • ✅ To add gridlines in Excel, go to the “View” tab on the ribbon, select “Gridlines,” and choose the type of gridlines you want. (Source: Techwalla)
  • ✅ Gridlines can be customized to suit your preferences using options like color, style, and thickness. (Source: Excel Campus)
  • ✅ Gridlines can be hidden in Excel by unchecking the “Gridlines” option under the “View” tab. (Source: Computer Hope)
  • ✅ Gridlines can make your spreadsheet look more professional and organized, making it easier for others to read and understand your data. (Source: Harvard Business Review)

FAQs about How To Add Gridlines In Excel: A Step-By-Step Guide

What are gridlines in Excel and why are they important?

Gridlines are the horizontal and vertical lines that appear in an Excel worksheet. They help to distinguish different cells and make it easier to read and organize data. Without gridlines, it can be difficult to see where one cell begins and another ends.

How do I add gridlines in Excel?

To add gridlines in Excel, go to the “View” tab in the ribbon, then check the “Gridlines” box under the “Show” section. Alternatively, you can right-click on the worksheet and select “Gridlines” from the drop-down menu.

Can I customize the gridline color and style?

Yes, you can customize the gridline color and style in Excel. To do this, go to the “Page Layout” tab in the ribbon, then click on “Gridlines” and select “More Gridlines Options”. From there, you can choose the color, line style, and other formatting options for your gridlines.

Why aren’t my gridlines showing up in Excel?

If your gridlines aren’t showing up in Excel, it’s possible that they are hidden. To show them, go to the “View” tab in the ribbon, then check the “Gridlines” box under the “Show” section. If that doesn’t work, make sure that “Gridlines” is selected in the “Sheet Options” section of the “Page Layout” tab.

How do I remove gridlines in Excel?

To remove gridlines in Excel, go to the “View” tab in the ribbon, then uncheck the “Gridlines” box under the “Show” section. Alternatively, you can right-click on the worksheet and select “Gridlines” from the drop-down menu to toggle them on and off.

Can I print my Excel worksheet with gridlines?

Yes, you can print your Excel worksheet with gridlines. To do this, go to the “Page Layout” tab in the ribbon, then check the “Print” box under the “Sheet Options” section. This will ensure that your gridlines are included in the printed document.

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