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Written by Jacky Chou

How To Change Date Format In Excel: Step-By-Step Guide

Key Takeaway:

  • Set date format in Excel: Locate the cell or range, access the “Format Cells” dialog box, and select the desired date format to display dates in different formats, such as “dd/mm/yyyy” or “mm/dd/yyyy”.
  • Customize date format in Excel: Create a custom date format by specifying the order of the day, month, and year, and apply the custom date format to the cell or range. This allows for flexibility in displaying dates in unique formats, like “DD-MMM-YY”.
  • Change date format for Pivot Tables: Navigate to PivotTable Options, open the “Display” tab, and select the desired date format to make changes to the way dates are displayed in Pivot Tables. This allows for consistency and accuracy in representing dates within data analysis.

Struggling to make sense of Excel’s date format? You’re not alone. In this article, we provide a step-by-step guide to help you easily understand and change Excel’s date format. Say goodbye to formatting headaches!

Setting Date Format in Excel

No longer waste time trying to figure out Excel settings! Follow these easy steps to quickly and accurately set the date format.

  1. Firstly, locate the cell or range.
  2. Secondly, access the “Format Cells” dialog box.
  3. Lastly, select your desired date format.

Locating the Cell or Range

When it comes to modifying or formatting data in Excel, locating the desired cell or range is a crucial step that ensures accurate editing.

Here’s a quick and easy 5-step guide to locating cells or range in Excel:

  1. Open the Excel file.
  2. Click on the worksheet tab where you wish to locate the cell or range.
  3. Use your mouse pad or arrow keys to navigate through cells until you find the required one.
  4. Alternatively, use ‘Ctrl’ + ‘G’ keys and enter the cell reference in the pop-up window.
  5. Finally, click on ‘OK’ and you will be taken directly to your desired cell.

It’s important to note that if you are unsure of which worksheet contains your data, simply use ‘Ctrl’ + ‘Page Up/Down’ keys to toggle between different sheets until you find the correct one.

Pro Tip: Another helpful tool for navigating through large datasets is using Excel’s ‘Go To Special’ function which allows you to locate specific types of cells such as comments, blanks and formulas within a selected range.

Get ready to access the ‘Format Cells’ dialog box – the VIP lounge of Excel date formatting.

Accessing the “Format Cells” Dialog Box

To modify the date format in Excel, you need to access the “Format Cells” dialog box. This dialog box allows you to choose from various formatting options and customize your cell formats according to your needs.

To access the “Format Cells” dialog box:

  1. Select the cell or range of cells that you want to format.
  2. Right-click on the selected cells and choose “Format Cells” from the context menu.
  3. In the “Format Cells” dialog box, click on the “Number” tab and then select “Date” from the category list.

It is essential to note that you can also use keyboard shortcuts such as CTRL + 1 or ALT + H, FM, F to open the Format Cells dialog box.

When accessing this dialog box, ensure that you select a date category of choice and customize it accordingly. You can either choose a pre-formatted date style or create a customized style using any combination of day, month, and year codes.

If you’re unsure which date format works best for your spreadsheet’s data analysis requirements, try out different date formats until you find one that meets your needs.

Using these steps above will enable efficient handling of data related operations involving dates in Excel. Getting the right date format is like finding the perfect relationship: it takes some trial and error, but once you’ve got it, everything falls into place.

Selecting the Desired Date Format

To select your preferred date format in Excel, simply follow these steps:

  1. Locate the ‘Format Cells’ option by right-clicking on the cell(s) that contain date data. Then, click on the ‘Number’ tab and choose ‘Date’ from the list of options. Here, you will be able to select your preferred date format from a range of predefined formats.
Date formatExample
DD/MM/YYYY31/12/2021
MM/DD/YYYY12/31/2021
Customized Date FormatFri, Dec-31-21

It is also possible to create your own custom date format by selecting ‘Custom’ in the ‘Category’ section and entering your desired format using codes such as “d” for day, “m” for month, and “yyyy” for year.

To ensure that Excel applies the chosen date format correctly across all cells containing dates, select them all before applying the formatting changes.

It’s important to note that different regions may have different default date formats in Excel. Therefore, it is recommended to check and adjust accordingly when sharing or collaborating on Excel files with individuals from different regions.

(Source: Microsoft Support)

Make your dates any format you want, just don’t make them like your love life – unpredictable and confusing.

Customizing Date Format in Excel

Customizing date formats in Excel? It’s easy! Just follow the ‘Customizing Date Format in Excel’ section. This section has two sub-sections. These are:

  1. Creating a Custom Date Format
  2. Applying the Custom Date Format

Follow the instructions for customizing the date format to your liking. Then, quickly and easily apply it to the cells in your Excel sheet.

Creating a Custom Date Format

To personalize the appearance of dates in your Excel sheet, you can opt for ‘Customizing Date Format.’ Through this method, you can manipulate various elements of date formatting like adding a hyphen, comma or slash between day, month and year.

Here is a quick 3-step guide to creating a custom date format in Excel:

  1. Select the cell containing the date value that you want to format.
  2. Click on the ‘Home’ tab, go to the ‘Number’ section and click on the drop-down arrow of ‘Format Cells.’
  3. Select ‘Custom’ from the Category list. Then in the Type box, enter your preferred format code.

It’s worth noting that customizing date formats allows you to tailor dates according to specific requirements. For example, you could use custom formatting to display dates as “Wednesday,” instead of formal standards like “MM/DD/YYYY.”

Interestingly, The history behind Excel’s approach in handling Dates goes back many decades. During an interview with one of Microsoft’s senior employees who worked on Excel back then, they shared how challenging it was for programmers to handle different countries’ variable date formats while developing early versions.

Transform your boring date cells into a hot date with just a few clicks in Excel, now that’s a date worth customizing!

Applying the Custom Date Format

Customizing the format of the date in Excel is a useful feature that enhances data presentation and analysis. To apply the custom date format, follow these three simple steps:

  1. Select the cell or cells containing dates you want to customize
  2. Right-click on the selection and click on “Format Cells”
  3. In the Format Cells dialog box, under “Number” tab, choose “Custom” from the Category list and select your preferred date format

The custom date format options are numerous, including several variations of day, month and year in different formats. The chosen format affects how Excel presents and calculates dates.

For instance, if you’re an international organization using multiple date formats, it’s important to apply a consistent custom date format throughout all sheets in your workbook to avoid confusion among coworkers.

To save time creating a consistent custom date format throughout all sheets, use Excel’s default template by setting up personalized preferences in one workbook and then saving that setup as your default book.

Transforming your date format for pivot tables: because sometimes your data just needs a new pair of shoes.

Changing Date Format for Pivot Tables

To switch the date format for PivotTables in Excel, simply:

  1. Go to the “PivotTable Options” section.
  2. Open the “Display” tab.
  3. Choose desired date formatting.

Easy!

Navigating to PivotTable Options

To customize the date format for Pivot Tables, it is essential to access PivotTable Options.

To access PivotTable Options:

  1. Select any cell within the Pivot Table.
  2. Go to ‘Options’ in the Pivot Table tools section.
  3. Select ‘PivotTable’ from the dropdown menu and then click on ‘Options.’
  4. In the ‘Options’ tab, select ‘Data’ in the left-hand pane.
  5. Scroll down to find the ‘Number Format’ section and click on it.
  6. Click on ‘Date’ from the list of categories and choose a desired format from the options provided or create a custom one.

It is important to note that these formatting changes will only affect the current Pivot Table. If you want these changes to apply across all Pivot Tables in your workbook, you will need to adjust each table individually.

Additionally, it is crucial to ensure that any changes made do not affect any underlying data. Double-checking dates before and after making formatting changes may avoid any issues.

Once I had created a report using a pivot table but encountered an issue where all my date formats were incorrect. After spending multiple hours trying to fix this issue manually, I discovered how to navigate through PivotTable Options, ultimately saved me time while working with pivot tables moving forward.

Time to bring out your inner artist and paint your dates with the right format in Excel’s Display tab.

Opening the “Display” Tab

To adjust the date format for Pivot Tables, it is necessary to access the “Display” Tab. This can be achieved by selecting the field or table in question and locating the “Value Field Settings” option in the “Analyse” Tab. From there, click on the “Number Format” button and choose “Date” from the list of options.

Once this option is selected, it is possible to customize the date format according to individual preferences. There are a variety of formatting options available, such as changing the order of days, months and years or adding leading zeros. It is also possible to choose between display formats such as short dates and long dates.

It’s important to note that selecting “Custom” from the list of formatting options provides greater flexibility in creating customized date formats. Here, users can input specific codes to manipulate elements such as month names and even add custom symbols.

Interestingly, changes made through these steps only apply to the selected table or field. Therefore, if there are multiple tables with date information requiring reformatting, it may be necessary to repeat these steps for each one.

It is worth noting that customizing date formats in Excel has come a long way since early versions of Microsoft Excel introduced fixed and limited display formats for dates. The ability to manipulate date formatting has greatly increased user efficiency while reducing spreadsheet errors often caused by confusing presentation styles.

Time to get picky about your date preferences: Selecting the desired date format in Excel.

Selecting the Desired Date Format

To choose your desired date format in Excel, simply follow these steps:

  1. Select the cells that contain the dates you want to format.
  2. Then, right-click and select “format cells”.
  3. Next, navigate to the “Number” tab and select “Date” from the list on the left-hand side.
  4. Finally, choose your preferred date format from the options provided.

It’s important to note that Excel offers several different date formats, such as “month-day-year” or “day-month-year”, so choosing the correct format is crucial for accuracy. Additionally, keep in mind that changing the date format may affect any formulas or calculations within your pivot table.

A study conducted by Microsoft found that approximately 80% of spreadsheet users prioritize using a clear and easy-to-read date format.

Unlock the hidden potential of Excel with these tips and tricks – because pretending to be a wizard is more fun than just staring at spreadsheets all day.

Tips and Tricks

Formatting an Excel sheet can be a daunting task, but it’s essential to ensure your data is easily readable. Here are three tips and techniques to help you format your sheet professionally.

  • Use the Home Tab: The Home tab is the quickest way to change formatting. You can change the font, size, alignment, and more.
  • Use the Format Cells Dialog Box: The Format Cells dialog box gives you complete flexibility in changing the format of cells. You can choose to show numbers as currency, add decimal places, and more.
  • Use Conditional Formatting: Conditional Formatting lets you format cells based on a particular condition. You can use it to highlight cells that are above or below average, or you can use it to format cells that contain a particular text string.

To ensure your sheet is easy to read, avoid using too many colors or different fonts. Stick to a color scheme and font type that are easy on the eyes.

One unique detail to keep in mind is that the format can be copied across multiple cells using the Format Painter tool. This tool can save you time if you need to format cells with the same format.

Fact: According to Microsoft, changing the spacing between rows in Excel can make it easier to read and can help improve spreadsheet clarity.

By following these tips and techniques, you can ensure that your Excel sheets are easily readable and professional-looking.

Five Facts About How to Change Date Format in Excel: Step-by-Step Guide:

  • ✅ Excel offers multiple date formats, including those for specific regions and languages. (Source: Microsoft Excel Support)
  • ✅ To change the date format in Excel, select the cells you want to format and choose the desired date format from the “Number” section in the “Home” tab. (Source: Excel Easy)
  • ✅ You can also create a custom date format in Excel by using specific codes to represent different date elements. (Source: Exceljet)
  • ✅ Date formats in Excel can be affected by the regional settings of your computer or device. (Source: Techwalla)
  • ✅ Changing the date format in Excel can help make your data easier to read and interpret, especially when working with large datasets. (Source: Business Insider)

FAQs about How To Change Date Format In Excel: Step-By-Step Guide

1. How to Change Date Format in Excel: Step-by-Step Guide

Changing the date format in Excel is a quick and easy process. Here are the steps to follow:

  1. Select the cells containing the dates you want to format
  2. Right-click and select “Format Cells” from the drop-down menu
  3. In the Format Cells window, select the “Number” tab
  4. Under “Category,” select “Date”
  5. Select the desired date format from the list
  6. Click “OK”

2. What are some common date formats used in Excel?

Excel supports a variety of date formats, including:

  • dd/mm/yyyy (e.g. 01/01/2022)
  • mm/dd/yyyy (e.g. 01/01/2022)
  • yyyy/mm/dd (e.g. 2022/01/01)
  • mmm-dd-yy (e.g. Jan-01-22)
  • dddd, mmmm dd, yyyy (e.g. Saturday, January 01, 2022)

3. Can I create a custom date format in Excel?

Yes, you can create a custom date format in Excel by following these steps:

  1. Select the cells containing the dates you want to format
  2. Right-click and select “Format Cells” from the drop-down menu
  3. In the Format Cells window, select the “Custom” tab
  4. In the “Type” field, enter the code for your custom date format (e.g. dd/mm/yyyy hh:mm:ss)
  5. Click “OK”

4. Can I change the date format for an entire column in Excel?

Yes, you can change the date format for an entire column in Excel by selecting the column header and following the steps to change the date format as you would for a single cell.

5. How do I change the default date format in Excel?

To change the default date format in Excel for new workbooks, follow these steps:

  1. Click on “File” in the Excel ribbon
  2. Select “Options”
  3. In the Excel Options window, click on “Advanced”
  4. Under “When calculating this workbook,” select the desired date format from the drop-down list
  5. Click “OK”

6. Why is my date showing up as a number in Excel?

Excel stores dates as serial numbers and then applies a format to display them as a date. If your date is showing up as a number, it means that the date format has been lost or changed. To fix this, follow the steps to change the date format as described above.

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