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Written by Jacky Chou

How To Delete Blank Rows In Excel Shortcut

Key Takeaway:

  • Using the Go To Special shortcut in Excel, you can easily select all the blank rows in a spreadsheet. This will save you time and make it easier to delete unwanted rows.
  • If you prefer to use filters to select and delete blank rows, you can apply filters to the Excel sheet, filter rows with no data, and delete the rows that are filtered. This method can be especially useful if you have a large dataset with many blank rows.
  • If you want to remove blank rows in Excel automatically, you can use VBA code to do so. This method requires some knowledge of coding and the Visual Basic Editor, but it can save you a lot of time and effort in the long run.

Have you ever noticed how tedious it can be when you have to delete multiple blank rows in your Excel spreadsheet? You don’t have to go through the grueling process anymore! In this blog, we’ll show you the simple shortcut that will help you quickly remove all blank rows in Excel. You won’t have to worry about blank rows ever again!

Using the Go To Special Shortcut to Select Blank Rows

To delete empty rows in Excel, use the Go To Special shortcut! This guide will show you how to choose blank rows. Firstly, select the blank rows. Secondly, open the ‘Go To Special’ window. Thirdly, pick the blank rows in the ‘Go To Special’ window. And lastly, delete the empty rows using shortcut keys.

Using the Go To Special Shortcut to Select Blank Rows-How to delete blank rows in excel shortcut,

Image credits: by Yuval Woodhock

Selecting Blank Rows in Excel

Select Blank Rows in Excel with ‘Go To Special’ Shortcut

Excel’s ‘Go To Special’ shortcut feature helps to select blank rows efficiently. Here’s how to do it in a few steps:

  1. Select the entire worksheet by clicking on the triangle-shaped box at the top-left corner.
  2. Press the F5 key or use the ‘Go To’ feature under the Home tab and click on ‘Go To…’
  3. Click on the ‘Special…’ button, which opens up a dialog box. Choose ‘Blanks’ from the options available and click OK.
  4. All blank rows of data will be highlighted in blue color; then we can delete them by clicking Right-click > Delete or pressing Ctrl + ‘-‘ on your keyboard.
  5. You can also choose to shift cells up after deleting selected rows.

Moreover, selecting all visible cells before applying Go To Special eliminates hidden blanks from getting selected.

Consider these suggestions when working with this technique:

  • Save a backup copy of your file before making any drastic changes.
  • Always proofread and ensure that you have not deleted any crucial information along with blank rows.

This handy shortcut saves time and streamlines complex spreadsheet tasks. Don’t worry, it’s not as scary as it sounds – the ‘Go To Special’ dialog box won’t bite…unless you count its ability to quickly delete all those pesky blank rows.

Going to the ‘Go To Special’ Dialog Box

To access the ‘Go To Special’ dialog box in Excel, follow these steps. First, select the cells or rows you want to work with. Then, press the “Ctrl” + “G” key combination on your keyboard or click the “Find & Select” option in the Home tab and select “Go To Special.”

To make things easier, here’s a step-by-step guide:

  1. Select the range of cells or rows you want to work with.
  2. Press Ctrl + G on your keyboard or click Find & Select in the Home tab.
  3. Select “Go to Special” from the drop-down list.
  4. In the Go To Special dialog box that appears, select Blanks and click OK.
  5. The blank cells or rows are now highlighted. You can proceed to delete them by right-clicking on them and selecting Delete.
  6. Alternatively, you can use Ctrl + - keys to bring up the Delete dialog box and select whether to delete entire rows or columns and click OK.

It’s important to note that this shortcut works best when dealing with small data sets. If you have a large amount of data, it’s advisable to use filters instead.

Pro Tip: You can also use this shortcut for other types of data such as formulas, comments, constants and so on by selecting corresponding options in step 4 of your guide above.

Why manually sift through rows of nothingness when Go To Special can do the job for you?

Selecting Blank Rows in the ‘Go To Special’ Dialog Box

To select blank rows in the ‘Go To Special’ dialog box, follow these six simple steps:

  1. Select the data range where you want to delete blank rows.
  2. Press Ctrl+G to open the Go To dialog box.
  3. Click on the ‘Special’ button at the bottom-left of the box.
  4. Select ‘Blanks’ and click OK
  5. Excel will now highlight all blank rows in your selected data range.
  6. Finally, to delete blank rows, right-click on any highlighted cell and click ‘Delete,’ then select ‘Entire Row.’

By using this method, you can quickly identify and remove blank rows from large datasets or files with ease.

It is essential to ensure that each row of your Excel sheets has relevant data as it affects how people perceive that information. Thus, removing unwanted empty space can make your data more considerable and easy to work with.

So, don’t miss out on this useful shortcut to efficiently remove all unnecessary blanks from your Excel files and enhance their quality. Effortlessly banish blank rows from your Excel sheet with just a few keyboard strokes.

Deleting Blank Rows using Shortcut Keys

To clear up Excel sheets, here’s how to delete empty rows using a quick command. You can use the “Go To Special” button and navigate to the command to select blank rows within seconds.

Follow this 5-Step Guide to Deleting Blank Rows using a Shortcut Key:

  1. Click anywhere in the data range of the excel worksheet.
  2. Press F5, which will give you access to the Go To dialog box
  3. In the Go To dialog box window, click on “Special”
  4. Select “Blank” from the radio buttons present in that window and click “OK”
  5. The Blank cells within your data will be highlighted. Press Delete

Discovering various shortcut keys in Excel can enhance user productivity. With its built-in functionality and ease of use, it is highly recommended for most tasks that involve large amounts of data.

For added efficiency when working with spreadsheets, learning exclusive shortcuts is paramount. By using these methods, users not only improve their proficiency during work – but additionally provide extra time for other value-added activities.

Adopting such shortcuts go a long way towards improving workflow speed while also making us FOMO for those precious minutes savored by colleagues who are familiar with such power moves.

Good luck optimizing your Excel sheet workflows!

Say goodbye to those blank rows in Excel with the magic of filters – no need for a snowplow, just filter ’em out!

Using Filters to Select and Delete Blank Rows in Excel

Using filters is a great way to quickly delete blank rows in Excel. Here, we’ll show you how to use filters to select and delete blank rows accurately and fast. Applying filters to the Excel sheet makes it easy to identify and filter rows with no data. Then, you can easily delete the filtered rows to clean up your data in no time!

Using Filters to Select and Delete Blank Rows in Excel-How to delete blank rows in excel shortcut,

Image credits: by Adam Arnold

Applying Filters to the Excel Sheet

Filters can be used to sort and manipulate data in an Excel sheet. By using filters, one can efficiently display, edit, or delete specific sets of data in the sheet. Here’s how to use filters to select and delete blank rows in Excel.

  1. Open your Excel sheet that you want to apply filters.
  2. Select the data range where you want to filter out blank cells.
  3. Click on the Data tab on the Ribbon menu and click on ‘Filter‘ under ‘Sort & Filter‘ group.
  4. Use a filter drop-down arrow in each column header to apply the desired filter criteria.
  5. To filter out blanks, uncheck the checkbox next to ‘(Blanks)‘ at the bottom of each column’s drop-down list of options.
  6. Delete highlighted blank rows from your filtered list by selecting them with the mouse right-clicking and choosing ‘Delete Row.

By following these steps correctly, you will only show non-blank rows within your selected range. You can use filters for many more options such as sorting data alphabetically/z-to-a, conditionally highlighting data values based on a number or colour. Filters help users manage their Excel sheets even more effectively.

Pro Tip: Always ensure a back-up copy of your original work is stored safely before making any deletions or alterations!

Deleting blank rows in Excel is like playing hide and seek with ghosts, but with filters, you can easily unmask those elusive cells.

Filtering Rows with No Data

When working with large datasets in Excel, it can be challenging to spot blank cells or rows without scrolling through the entire page. To address the issue of filtering rows with no data, using filters is a helpful method.

Here’s a 3-step guide on how to filter rows with no data:

  1. Select the dataset by clicking and dragging the cursor over the cells you want to analyze.
  2. Head over to the ‘Data’ tab and click on ‘Filter’ from the ‘Sort & Filter’ group.
  3. Click on the arrow next to each column header and uncheck the box that says ‘(Blanks)’. This will automatically hide all blank rows.

It’s important to note that using filters only hides empty rows instead of deleting them entirely. Therefore, it can be useful to delete these hidden empty rows manually after applying this technique.

Pro Tip: Apart from selecting and deleting blank rows individually, applying a quick shortcut (Ctrl + Shift + L) will filter out all empty cells for you quickly.

Deleting filtered rows in Excel is like playing a game of whack-a-mole, except the moles are blank cells and the hammer is your delete key.

Deleting Filtered Rows in Excel

Selectively removing empty cells in Excel can be challenging; hence, it is essential to understand the process of deleting filtered rows in Excel. This approach helps to remove unwanted or empty rows in a dataset.

To delete filtered rows in Excel, follow these simple steps:

  1. Select the row headers near the cells that column-wise select data rows.
  2. Click on “Filter” under the “Data” tab to enable Autofilter.
  3. Pull down the arrow from any filtering column and uncheck the selectively displayed criteria.

Deleting rows with blanks can eliminate unnecessary cells and declutter data presentation, thereby improving data comprehension during analysis.

It’s important to note, by selecting rows’ headers instead of actual cells ensures that all columns are selected when deleting blank rows. However, if you select only specific columns of interest before applying filtering, you will limit your selection to only such columns.

A fun fact about this topic is that creating filters on already filtered datasets refreshes the existing filter criteria and may exclude some expected results.

Say goodbye to blank rows in Excel with the power of VBA code – it’s like waving a magic wand, but for spreadsheets.

Using VBA Code to Remove Blank Rows in Excel

Removing blank rows in Excel is a cinch! Open the Visual Basic Editor. Write some VBA code to delete blank rows. Then, run the code with a few clicks! Easy does it!

Using VBA Code to Remove Blank Rows in Excel-How to delete blank rows in excel shortcut,

Image credits: by Joel Woodhock

Opening the Visual Basic Editor

To access the code editor in Excel, you can use the ‘Accessing the Visual Basic Editor’ option. This article will provide you with the necessary information on how to get started coding in Excel.

  1. First, click on the ‘Developer’ tab in Excel.
  2. Select ‘Visual Basic’ from the ‘Code’ group.
  3. Another way is to press ‘Alt + F11.’
  4. You will be redirected to a new window called ‘Microsoft Visual Basic for Applications.’

Additionally, it is essential to ensure that the Developer tab is visible in your Excel interface before trying to access the Visual Basic Editor. In case it does not appear, you need to enable developer mode by following these prompts: go to File > Options > Customize Ribbon and select Developer in the right-hand list box before clicking OK.

If you want to make further customizations within this interface, you can add modules and class files or import external components such as DLLs. It’s also crucial that while working on VBA coding, save copies of your files regularly and create back-ups if necessary.

To improve your programming experience, implement methods like writing clean and modular code, using comments wisely, splitting procedures into smaller chunks rather than having long macros/functions with many lines of code together.

Using these aforementioned tips provides an excellent foundation when working with VBA tutorials and dives deep into more advanced concepts that may arise later on.

Say goodbye to blank rows and hello to a more organized Excel sheet with this VBA code.

Writing the VBA Code to Delete Blank Rows

To delete blank rows in Excel using VBA code, one can follow some simple steps.

  1. First, open the Visual Basic Editor by pressing Alt + F11.
  2. Then, select the module where you want to write the code and click on Insert -> Module.
  3. After that, write the VBA code to loop through all the rows in a selected range and check if they are empty or not.
  4. If a row is empty, delete it using the command Rows(i).Delete shift:=xlUp.
  5. Finally, save and close the file.

One unique detail worth mentioning is that this method can be used to automate repetitive tasks that involve cleaning up large data sets in Excel.

Historically, deleting blank rows manually has been a time-consuming task for many Excel users before VBA code was introduced as a solution to automate such processes.

When it comes to removing blank rows in Excel, VBA code is like a ninja- silent but deadly.

Running the VBA Code to Remove Blank Rows

When it comes to removing blank rows in Excel using VBA code, there are a few simple steps that can be followed. By following these steps, you can clean up your data and improve its readability and usefulness.

  1. Open the Excel file containing the rows you want to remove.
  2. Press “Alt + F11” to open the Visual Basic Editor.
  3. In the editor, select the worksheet containing the data you want to clean up.
  4. Click on “Insert” from the menu bar and select “Module.”
  5. Paste the VBA code into the new module.
  6. Press “F5” or click on “Run” from the menu bar to run the macro.

It is important to note that this process will permanently delete any blank rows in your data. Additionally, it is always recommended to backup your files before running any macros or making significant changes to your data.

Instead of adding fancy words, let’s just keep this explanation short and precise. It’s worth mentioning that this method works for all versions of Excel.

Some Facts About How to Delete Blank Rows in Excel Shortcut:

  • ✅ Using the shortcut key “Ctrl” + “-” allows for quick deletion of selected rows in Excel. (Source: Microsoft Office Support)
  • ✅ When deleting rows containing data, it is recommended to first sort the data by a specific column to avoid unintended deletions. (Source: Excel Easy)
  • ✅ Another way to delete blank rows is through the “Go To Special” function under the “Find & Select” dropdown. (Source: TechRepublic)
  • ✅ It is important to double-check the data to avoid accidental deletion of important information. (Source: Lifewire)
  • ✅ Excel also has options to remove duplicates and filter data, which can help clean up spreadsheets and eliminate blank rows. (Source: Business Insider)

FAQs about How To Delete Blank Rows In Excel Shortcut

How to delete blank rows in excel shortcut?

There are several ways to delete blank rows in Excel. Here’s how you can do it with a shortcut:

  1. Select the rows you want to delete.
  2. Press “Ctrl” + “-” (minus sign).
  3. Select “Entire Row” and click “Ok”.

Can I delete multiple blank rows at once with this shortcut?

Yes, you can select multiple blank rows at once and delete them using the shortcut. Simply select all the rows you want to delete and press “Ctrl” + “-” (minus sign), then select “Entire Row” and click “Ok”.

What if I accidentally deleted some important data along with the blank rows?

If you accidentally deleted important data along with the blank rows, you can use the “Undo” command by pressing “Ctrl” + “Z”. If you have already saved the Excel file, you can try to recover it using the “Recover Unsaved Workbooks” option in the “Open” menu.

Is there a way to delete blank rows automatically in Excel?

Yes, you can use the “Go To Special” feature in Excel to automatically select and delete all blank rows. Here’s how:

  1. Select the entire worksheet by pressing “Ctrl” + “A.”
  2. Click “Home” tab and click “Find & Select” button. Then select “Go To Special”.
  3. In the “Go To Special” dialog box, select “Blanks” and click “Ok”.
  4. All blank rows will now be selected, you can now right-click on the selection of rows and click “Delete.”

What is the difference between hiding and deleting rows in Excel?

Hiding a row in Excel simply makes it invisible, but it remains in the worksheet and can be unhidden at any time. Deleting a row permanently removes it from the worksheet and cannot be undone without the use of undo or recovery features.

What happens if I delete empty cells instead of empty rows in Excel ?

If you delete empty cells in Excel instead of empty rows, you will shrink the size of the table. However, the blank rows will still be visible and can cause problems when sorting or filtering the data. It is recommended to delete empty rows instead of empty cells to ensure a clean and organized table.

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