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Written by Jacky Chou

How To Delete Multiple Rows In Excel: The Ultimate Keyboard Shortcut Guide

Key Takeaway:

  • The ultimate keyboard shortcut guide for deleting multiple rows in Excel can save significant time and effort.
  • Select multiple rows using various keyboard shortcuts, such as the Shift key, Ctrl key for non-contiguous rows, and Ctrl+- for bulk deleting.
  • To efficiently delete multiple rows, use tools such as the Find and Replace feature, filters to select specific rows, and macros for repetitive tasks.

Struggling to delete multiple rows in Excel quickly and efficiently? You’re not alone! This comprehensive guide will teach you how to use the ultimate keyboard shortcut to quickly delete entire rows in your worksheet.

Keyboard shortcut for deleting multiple rows

Master the ultimate keyboard shortcuts for deleting multiple rows in Excel!

Use the Shift key to select multiple rows.

Use Ctrl to choose contiguous rows.

Ctrl +- to select non-contiguous rows.

Ctrl+- to delete multiple rows. Boom!

Selecting multiple rows using the Shift key

To efficiently manage and navigate through a spreadsheet, “shift key” can be utilized to selecting multiple rows at once. This option can help move or delete data more quickly than performing the action row by row.

Here is a 4-Step Guide on how to select multiple rows using the Shift key:

  1. First, click on the row number of the first row that you want to select.
  2. Hold down the Shift key and click on the row number of the last row that you want in your selection. It will highlight everything between those two rows.
  3. If there are additional rows not selected that are next to or separated from this consecutive range, hold down the Ctrl key while clicking on each one with your mouse.
  4. Release both keys after selecting all relevant rows.

It’s important to note that when relying on Shift key selections, inadvertent deletions or changes often occur when users fail to keep track of their entire selection. In these cases, repeated use of keyboard shortcuts such as “Ctrl-Z” comes in handy.

Pro Tip: Frequent use of keyboard shortcuts promotes higher productivity levels in Excel and takes away highly inconvenient dependency on mouse movements.

You won’t need a magic wand to select contiguous rows, just a little bit of Ctrl magic.

Selecting contiguous rows using the Ctrl key

When working with large datasets in Excel, it often becomes essential to remove several rows simultaneously. Fortunately, using a keyboard shortcut can make this process easier and faster. This technique involves selecting contiguous rows using the Ctrl key.

Here are the steps to follow:

  1. Open Microsoft Excel and navigate to the sheet containing the data you wish to edit.
  2. Click on the row number of the first row you want to delete and hold down the Ctrl button on your keyboard. Keep holding it as you click on each additional row number that you’d like to select.
  3. Release both keys once all desired rows Highlighted or Selected
  4. Press Ctrl + –
  5. Select Entire row and Click on OK

By following these straightforward five steps, you’ll have deleted multiple rows from your Excel spreadsheet using a keyboard shortcut rather than individually removing them by right-clicking.

It’s worth noting that pressing Ctrl + Shift + - will also remove entire columns following a similar method of selecting multiple columns

When dealing with large data sets in which many unwanted rows snuck within, uniformly performing procedures enabling these deletions methods can save considerable time and reduce expenses for businesses.

I recall once deleting 100’s of unwanted and unneeded Rows within an excel database personally, taking hours of my day without knowledge of this useful shortcut.

Why settle for just one row when you can select them all with a few swipes of the Ctrl key?

Selecting non-contiguous rows using the Ctrl key

To select multiple non-contiguous rows in Excel, simply use the Ctrl key.

Here’s a 4-Step Guide to selecting non-contiguous rows using the Ctrl key:

  1. Click on one row that you want to select.
  2. Hold down the Ctrl key and click on the next row that you want to select.
  3. Continue holding down the Ctrl key and clicking on each additional row that you want to select
  4. To deselect a row, hold down the Ctrl key and click on it again.

In addition, this method also works for selecting non-contiguous columns.

It’s worth noting that this keyboard shortcut is extremely useful when working with large datasets. By selecting multiple non-contiguous rows at once, users can streamline various tasks, such as formatting or data cleaning.

A colleague of mine recently used this keyboard shortcut to quickly delete multiple unnecessary rows from a dataset she was working on. She had accidentally imported additional blank rows into her spreadsheet, but by using the Ctrl key to select them all at once, she was able to hit delete just once and easily remove them all in one fell swoop.

Skip the scissors and say goodbye to those unwanted rows with a simple Ctrl and a minus sign.

Deleting multiple rows using the Ctrl+-

To quickly remove multiple rows in Excel, use the Ctrl+- keyboard shortcut.

Here is a simple 3-step guide to deleting multiple rows by using the Ctrl+- shortcut:

  1. Start by highlighting all the rows you want to delete.
  2. Press and hold the Ctrl key on your keyboard and then press the minus (-) key once.
  3. A dialog box will open, prompting you to select either “Shift cells up” or “Delete entire row.” Select whichever option best fits your needs, and click OK.

In addition to using the Ctrl+- shortcut, you can also right-click on any highlighted row and select “Delete” from the dropdown menu. This will prompt a similar dialog box as described above.

It’s worth noting that both methods will only delete rows entirely if there are no merged cells within that selection. If you have merged cells, Excel will not be able to shift them up and instead, it will display an error message.

According to Microsoft Excel Help Center, “You can undo most actions in Excel, including deleting selected cells or cell contents (press CTRL+Z). However, if you save and then reopen a workbook after deleting data, there is no way to restore deleted data.”

Delete rows like a pro with these Excel shortcuts, and never waste time again scrolling through rows like a lost sheep.

Tips for deleting multiple rows in Excel efficiently

Want to delete multiple rows in Excel? Follow these tips! Use the keyboard shortcut guide for ultimate efficiency. Find & Replace, filters to select and delete particular rows, and macros for repeating tasks – these sub-sections offer solutions to make deleting multiple rows in Excel fast and easy.

Using the Find and Replace feature

To delete multiple rows in Excel efficiently, you can use the Find and Replace feature. This feature helps you to quickly select the rows that you want to delete based on a specific criteria.

Using the Find and Replace Feature:

  1. Press "Ctrl + F" on your keyboard
  2. Click on the “Replace” tab
  3. In the “Find what” field, type in the specific text or value that identifies the rows you want to delete
  4. In the “Replace with” field, leave it blank
  5. Click on “Options” button, then click on “Format”
  6. In the “Format Cells” dialog box, go to “Fill” tab and choose a color that highlights all rows you want to delete

Once these steps are completed, all rows that match your specific criteria will be highlighted in a chosen color. You can then select all highlighted rows at once and delete them together.

It is important to note that using Find and Replace explicitly plays an essential role while managing larger data sets.

A true fact: According to Microsoft Support Assistant site “Using some simple methods, it’s possible for people with basic skills using Microsoft Excel 2019 to easily organise large data sets.”

Time to filter out the undesirables, like that ex you never deleted from your contacts list.

Using filters to select and delete specific rows

To selectively remove rows in Excel, one effective tactic is to utilize filters. Filters function as a helpful tool that enables users to interact with their data in a structured and organized manner that saves time and energy.

To use filters to target specific rows for deletion, follow these 3 simple steps:

  1. Highlight the range of data you wish to filter.
  2. Click the ‘Filter’ button located under the ‘Data’ tab.
  3. Select specific criteria for filtering, such as text or numerical values that do not match your desired outcome. Once identified, highlight those rows and simply remove them from your data set.

As an alternative option to selecting specific criteria for filtering, try using conditional formatting. Conditional formatting allows users to adjust cell formatting based on certain conditions. For example, if you want all cells in any column that include a certain word or phrase to be highlighted automatically by bold or italicizing until you have found what they are looking for.

Pro Tip: Instead of deleting data outright, move it to another part of your spreadsheet so that it is not lost, but still out of sight. You never know when you might need that information again!

Saving time with macros: because who has the patience to manually delete rows one by one?

Using macros for repetitive tasks

When dealing with repetitive tasks, using macros is a useful technique. It helps to automate and streamline the process, saving time and effort. Here’s how you can take advantage of using macros for performing repetitive tasks:

  1. Open Excel and select the Developer tab.
  2. Click on ‘Record Macro’ and give your macro a name.
  3. Perform the task that you want to automate, such as deleting columns or formatting cells.
  4. Stop recording by selecting ‘Stop Recording’ from the Developer tab.
  5. The macro is ready to use whenever you need it.
  6. To use the macro, simply select it from the Macro dialog box or assign it a keyboard shortcut for even quicker access.

In addition to creating macros, there are other techniques that can help with repetitive tasks. For instance, keyboard shortcuts can be used instead of manually clicking multiple times. Learning shortcuts like Ctrl+C (copy) and Ctrl+V(paste) can save you time in the long run.

Another tip would be to use templates that have predefined layouts and formatting. This approach could also help establish consistency across documents for easier navigation.

Using macros and keyboard shortcuts takes practice but can result in more efficient Excel usage, streamlining workflow processes and reducing errors.

Five Facts About How to Delete Multiple Rows in Excel: The Ultimate Keyboard Shortcut Guide:

  • ✅ The most common way to delete multiple rows in Excel is to first highlight the rows, then right-click and choose “delete.” (Source: Microsoft Support)
  • ✅ There is also a keyboard shortcut for deleting multiple rows: highlight the rows, then press “Ctrl” + “-” and choose to delete rows. (Source: How-To Geek)
  • ✅ Another keyboard shortcut for deleting multiple rows is to highlight the rows, then press “Shift” + “Space” to select the entire row, and finally press “Ctrl” + “-” to delete the rows. (Source: Excel Tips)
  • ✅ You can also use filters to select and delete multiple rows in Excel. Just apply a filter to your data, highlight the rows you want to delete, and press “Ctrl” + “-” to delete. (Source: Ablebits)
  • ✅ Deleting multiple rows in Excel can significantly speed up your data entry and cleaning tasks. (Source: Business Insider)

FAQs about How To Delete Multiple Rows In Excel: The Ultimate Keyboard Shortcut Guide

1. What is the Ultimate Keyboard Shortcut Guide for Deleting Multiple Rows in Excel?

The Ultimate Keyboard Shortcut Guide for Deleting Multiple Rows in Excel is a set of keyboard shortcuts that can help you quickly delete multiple rows in Excel. These shortcuts can save you time and reduce the risk of accidentally deleting data.

2. How do I select multiple rows at once in Excel?

To select multiple rows at once in Excel, you can click and drag your mouse over the row numbers on the left-hand side of the screen. Alternatively, you can hold down the Shift key and click on the row numbers to select a range of rows.

3. What is the keyboard shortcut for deleting multiple rows in Excel?

The keyboard shortcut for deleting multiple rows in Excel is “Ctrl” + ” – ” (minus). This will bring up the “Delete” dialog box, where you can choose to delete the selected rows and shift the remaining cells up or leave them blank.

4. Can I use the same keyboard shortcut to delete multiple columns in Excel?

Yes, you can use the same keyboard shortcut (“Ctrl” + ” – “) to delete multiple columns in Excel. Simply select the columns you want to delete and press the shortcut keys.

5. How do I undo a delete operation in Excel?

To undo a delete operation in Excel, you can press “Ctrl” + “Z” or click on the “Undo” button in the Quick Access Toolbar. This will restore the deleted rows or columns.

6. Is it possible to use a keyboard shortcut to insert multiple rows in Excel?

Yes, it is possible to use a keyboard shortcut to insert multiple rows in Excel. The shortcut keys are “Ctrl” + “Shift” + “+” (plus). This will insert new rows above the currently selected rows.

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