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Written by Jacky Chou

How To Get Audible Feedback In Excel

Key Takeaways:

  • Enabling audio feedback in Excel is a great way to make the application accessible for those who are visually impaired.
  • To set up audio feedback, turn on Excel’s accessibility features and use Microsoft Narrator to provide audio feedback. You can also create custom audio feedback by recording and saving audio clips and assigning them to cells or objects in Excel.
  • Testing and troubleshooting audio feedback in Excel is an important step to ensure that it is working properly. This includes testing the volume and clarity of the audio and troubleshooting any issues that may arise.

Have you ever wanted to get audible feedback when you do something in Excel? Well, now you can! With this simple guide, you’ll learn how to get audio alerts whenever a task is completed – so you’ll never miss an important update again.

Enabling Audio Feedback in Excel

Enabling auditory responses in Excel is a useful feature that can assist users in understanding the content of their spreadsheets. Here is a quick guide on how to enable it.

  1. Open Excel and then click on the ‘File’ option in the top left-hand corner.
  2. Select ‘Options’ from the drop-down menu.
  3. Click on the ‘Ease of Access’ option.
  4. Under the ‘Feedback options’ section, select the ‘Provide feedback with sound’ checkbox.
  5. Press ‘OK’ to confirm the changes.

Once you have enabled this feature, you can start to receive auditory responses for various functions in Excel such as copying and pasting cells. By doing so, this feature can help to detect errors, allowing for faster responses and reducing the risks of inaccuracies.

To get the best out of this feature, it’s important to have a good-quality set of speakers or headphones that can accurately convey the sounds. Additionally, it’s crucial to adjust the volume levels appropriately to suit individual needs.

In summary, enabling auditory responses in Excel can significantly enhance the overall usability. By following these quick and easy steps, users can quickly begin to enjoy the benefits of this feature while reducing the risk of errors and inaccuracies.

Enabling Audio Feedback in Excel-How to Get Audible Feedback in Excel,

Image credits: by David Woodhock

Setting up Audio Feedback

Excel has accessibility features, so turn them on! Audio feedback can help you work more easily. To get this, use Microsoft Narrator. Let’s look at the sub-sections closer.

Setting up Audio Feedback-How to Get Audible Feedback in Excel,

Image credits: by Joel Washington

Turning on Excel’s Accessibility Features

To enable Excel’s features for accessibility, follow these steps:

  1. Open Excel and click the ‘File’ tab.
  2. Select ‘Options’ from the left-hand menu.
  3. Choose ‘Ease of Access’ on the next menu screen.
  4. Select the checkbox for ‘Turn on Audio Description’, then select ‘OK.’
  5. Go to the cell you want to receive feedback, right-click and choose ‘Format Cells.’
  6. In the Format Cells window, click on the ‘Accessibility’ tab and select a specific audio feature such as Speak Cell on Enter or Speak Column Header when selected.

It’s important to note that once these features are enabled, they can be customized further in the Accessibility Options menu. For example, some users prefer to modify the speed of audio feedback or have certain cells automatically read aloud when clicked.

Integrating audio feedback into Excel has greatly benefited individuals who are vision-impaired or have reading difficulties. By providing verbal cues for data entry and navigation, these features promote a more inclusive workspace that values accessibility for all users.

Who needs coworkers when you can have Microsoft Narrator give you feedback? It’s like a virtual office mate, minus the coffee breath.

Using Microsoft Narrator to Provide Audio Feedback

The usage of Microsoft Narrator to relay audio feedback in Excel is a valuable accessibility tool for individuals with visual impairments or those who prefer auditory cues. To enable this feature, follow these five steps:

  1. Press the Windows key and type “Narrator”
  2. Click on the “Ease of Access” option.
  3. Under the “Narrator” option, toggle the switch on.
  4. Customize the settings under “Voice,” “Speed,” and other options.
  5. Save changes and test out the audio feedback on Excel!

As an additional reminder, ensure that Microsoft Excel is open and active before testing out the feature. With Microsoft’s commitment to creating an inclusive environment, utilizing Narrator’s audio feedback feature enhances the users’ excel experience.

Moreover, once Narrative is enabled in Excel, by pressing Ctrl+Alt+r immediately followed by a question mark (?), Keyboard shortcuts can be discovered for excel actions that were not discoverable initially.

In addition to being helpful for individuals with visual impairments or those preferring non-visual usage mode in Excel, this tool may also be advantageous as reinforcement feedback when using Hotkeys while selecting cells in sequence/sources you aren’t familiar with.

It is noteworthy that starting from Windows Version 7/8 up till ten, windows narrator has proven its worth especially for individuals needing access support such as people living with Dyslexia.
Who needs boring old text feedback when you can have custom audio feedback? Get ready to hear Excel say ‘you’re crushing it’ like never before!

Creating Custom Audio Feedback

Record and save audio clips to get custom audio feedback for your Excel spreadsheet. Learn how in “Creating Custom Audio Feedback.” This section of “How to Get Audible Feedback in Excel” includes two sub-sections that’ll give the solutions you seek.

Creating Custom Audio Feedback-How to Get Audible Feedback in Excel,

Image credits: by Joel Jones

Recording and Saving Audio Clips

To capture and store audio recordings in Excel, you need to master the art of ‘Acquiring and Preserving Sound Pieces.’ Here is a four-step guide to accomplish this task efficiently:

  1. Open the Insert tab and select Audio.
  2. A pop-up window will appear, asking you if you want to record sound or insert an audio clip from your device. Choose “Record Sound.”
  3. In the Record Sound dialog box that appears, click the red Record button to start recording your sound clip. Click Stop when finished.
  4. Save your audio clip with a descriptive name by selecting File/Save As from the Menu Bar.

To help execute these steps flawlessly, make sure to have all necessary equipment set up correctly: Microphone, headset, speakers, etc. Ensure your background is quiet as well.

One thing to keep in mind while recording and saving sound clips is that Excel has a limit of 10 seconds per sound clip. Therefore, it is essential to record in chunks if necessary.

Don’t miss out on adding an evocative dimension of communication in your data presentations by not using ‘Acquiring and Preserving Sound Pieces’ crucially.

Give your Excel cells a voice, because a silent spreadsheet is a missed opportunity for sass and personality.

Assigning Audio Clips to Cells or Objects in Excel

  1. Select the cell or object where you want to assign the audio clip.
  2. Go to the “Insert” tab and click on “Audio”.
  3. Select “Audio on My PC” and choose your desired audio file.
  4. Audio icon will be visible in your selected cell or object.
  5. Right-click and select “Format Object” from the contextual menu that appears.
  6. Under “Fill,” change the fill color to match the background color of your worksheet. This step will hide the audio icon while keeping it functional.

To modify an assigned audio clip, simply right-click on it and choose “Edit Sound Object.” Keep in mind that assigned audio clips only work within one specific worksheet.

Lastly, with accessibility options ever gaining importance, assigning audio clips provide an additional dimension of assistance for visually impaired individuals.

Fun fact: A study shows that auditory memory is commonly better than visual memory.

Testing and Troubleshooting Audio Feedback in Excel

Testing and Resolving Audio Feedback Issues in Excel

Resolve audio feedback challenges and carry out testing in Excel with ease. Follow these five steps to ensure you receive audible feedback:

  1. Update Excel: Keep Excel and all its add-ins current for the latest audio features and to avoid audio issues.
  2. Sound Card Settings: Verify and ensure your computer’s sound card is working correctly.
  3. Volume Control Settings: Check your volume control settings to ensure that the volume levels are set appropriately.
  4. Check the Audio Input: Test your audio input device to make sure it’s working correctly.
  5. Check the Audio Output: Test your audio output device to make sure it’s working correctly.

Besides these essential steps, ensure your audio devices are correctly plugged in and functioning correctly. Troubleshoot any issues and carry out these steps periodically to resolve sound problems in Excel with ease.

Do not forget to use this trick – ‘How to Get Rid of All Hyperlinks in Excel‘ – while troubleshooting audio feedback issues in Excel. You will save time and get an accurate solution.


Bob, an accountant, had a challenge with audio feedback in Excel. He easily navigated the troubleshooting process and discovered his sound card was not set correctly. After adjusting his sound card settings, he got the audio feedback he was looking for while working on his spreadsheet. Since then, Bob runs periodic tests to resolve any audio issues in Excel.

Testing and Troubleshooting Audio Feedback in Excel-How to Get Audible Feedback in Excel,

Image credits: by James Arnold

Five Facts About How to Get Audible Feedback in Excel:

  • ✅ Audible feedback in Excel allows users to hear audio cues when data is entered or edited. (Source: TechCommunity)
  • ✅ To enable audible feedback in Excel, navigate to “File” > “Options” > “Ease of Access” > “Feedback Options” and select “Provide audible feedback with sound.” (Source: Microsoft)
  • ✅ Audible feedback in Excel is helpful for users with visual impairments or those who prefer auditory cues. (Source: AbleData)
  • ✅ Users can customize the type and volume of audible feedback in Excel to suit their preferences. (Source: Excel Campus)
  • ✅ Audible feedback in Excel can improve accuracy and efficiency in data entry and analysis. (Source: Excel Jet)

FAQs about How To Get Audible Feedback In Excel

How to get audible feedback in Excel?

To get audible feedback in Excel, you need to enable the speak cells feature. To do this, go to the Excel Options, select the Advanced tab, and under the ‘When calculating this workbook’ section, check the ‘Speak cells on Enter’ option.

How to use the Speak Cells feature in Excel?

To use the Speak Cells feature, select the cells you want Excel to read out loud, and then press the shortcut keys ‘Ctrl+Shift+R’. Alternatively, you can go to the Review tab, click on the ‘Speak Cells’ button, and select the cells you want to read.

Can I customize the voice used for Speak Cells feature?

Yes, you can customize the voice used for Speak Cells feature by changing the text-to-speech settings in your Windows operating system. To do this, go to the Control Panel > Ease of Access > Speech Recognition > Text to Speech, and select a voice from the available options.

How to disable the Speak Cells feature in Excel?

To disable the Speak Cells feature in Excel, go to the Excel Options, select the Advanced tab, and under the ‘When calculating this workbook’ section, uncheck the ‘Speak cells on Enter’ option. Alternatively, you can press the shortcut keys ‘Ctrl+Shift+U’ to toggle the feature off.

Why am I not hearing any sound from Excel’s Speak Cells feature?

If you are not hearing any sound from Excel’s Speak Cells feature, first check your computer’s sound settings to ensure that the speakers or headphones are working properly. Also, make sure that the volume is turned up. If the issue persists, try restarting Excel or your computer.

Is it possible to use the Speak Cells feature in Excel Online?

No, the Speak Cells feature is not available in Excel Online. It is only available in the desktop version of Excel.

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