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Written by Jacky Chou

How To Insert Rows In Excel: The Ultimate Keyboard Shortcut Guide

Key Takeaway:

  • Excel keyboard shortcuts can save you time: By learning and using keyboard shortcuts, you can save time and be more efficient in your work with Excel.
  • Keyboard shortcuts for adding rows in Excel: To insert a single row, use the “Ctrl” + “Shift” + “+” keys. To insert multiple rows, highlight the same number of existing rows and use the same keyboard shortcut.
  • Keyboard shortcuts for deleting rows in Excel: To delete a single row, select the entire row and use the “Ctrl” + “-” keys. To delete multiple rows, highlight the same number of existing rows and use the same keyboard shortcut.

Struggling to keep your data organized in Excel? You’re not alone. Let this guide show you the fastest and most efficient way to add rows to your spreadsheet – with keyboard shortcuts!

Excel Rows and Keyboard Shortcuts

If you want to save time while working in Excel, mastering keyboard shortcuts can increase your productivity drastically. Here are six keyboard shortcuts to manage your rows in Excel:

  • To insert a new row above a selected row, press Ctrl + Shift + + (plus sign key) on your keyboard.
  • To insert a new row below a selected row, select the row first and then press Ctrl + Shift + + (plus sign key) on your keyboard.
  • To delete a row or multiple rows in Excel, select the row(s) and use the shortcut key Ctrl + – (minus sign key).
  • To auto adjust the height of a selected row to fit the content, select the row and press Ctrl + Shift + = (equal sign key).
  • To copy and paste the selected row(s) to a new location in the sheet, use the key combination Ctrl + X to cut and then use Ctrl + Shift + + (plus sign key) to insert the row(s) in the new location.
  • Instead of using these shortcuts, you can also right-click on the row number and use the context menu to perform these actions.

Additionally, you can use these shortcuts in combination with other keys to customize their functionality further, like copying the format of the previous row, adding a table, changing the row color, and more. Using these keyboard shortcuts, you can quickly modify rows and optimize your workflow in Excel.

In case you are not using keyboard shortcuts in Excel, you are likely spending more time than necessary on row management. Don’t let your productivity suffer, begin mastering these useful keyboard shortcuts today!

Using efficient keyboard shortcuts in Excel can save you from missing deadlines, losing sales, and even losing your job. Improve your productivity and workflow by learning the keyboard shortcuts in this article today!

Keyboard Shortcuts for Adding Rows

Speed up adding rows to your Excel worksheet! Keyboard shortcuts are the easiest and most efficient way. Want to know how to insert rows quickly? This is for you! Learn the keyboard shortcuts for easy row insertion.

Sub-sections we’ll cover include:

  • Inserting one row
  • Inserting many rows at once

Insert a Single Row

To add a single row in Excel, using keyboard shortcuts is the quickest way.

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Incorporate one row into an existing spreadsheet structure

To insert a single row in Excel, you need to press the “Ctrl” key and the “+” or “Shift” + “Spacebar” at the same time. It will create a new line below your current selection.

It’s essential to remember that inserting rows can alter formulas and formatting, so it’s advised to exercise caution while tidying up data through this process. According to Microsoft Support documentation, inserting a new row might sometimes change references, which can cause issues when applying formulas.

(Source: Microsoft Support)

Who needs a helping hand when you have Excel’s keyboard shortcuts to insert not just one, but multiple rows in a flash?

Insert Multiple Rows

If you need to expand the capacity of your Excel spreadsheet by inserting multiple rows, it’s a straightforward process. Follow these five steps to get the job done quickly and efficiently:

  1. Open the Excel sheet that you need to insert extra rows into.
  2. Click on the row header at the beginning of where you want to insert blank rows.
  3. Hold down the Shift key, hover your cursor over any of the selected row’s bottom edge, wait until it turns into a crossed arrow cursor, and then drag down as many rows as required.
  4. Right-click anywhere among the thumbnails headers that appear when you drag down the rows or click on Edit from Menu -> Select -> Entire Row Alternatively -> click on Insert drop-down menu -> Click on Insert copied cells
  5. The expanded table will adjust automatically with new blank rows added in between existing data.

You can now work with additional content in your spreadsheet without worrying about space constraints. One crucial benefit of using this technique is preserving any formulas, formatting, or corresponding data present in other columns while adding new data in between them.

It’s essential to remember that you can also use this method for inserting numerous columns. Ensure that you choose column headers instead of row headers and follow similar steps starting from end up

Did you know? By pressing Ctrl + Shift + ++ (Plus Sign) keys together, you can quickly insert one row or column above or left to come active cell.

A few years ago, my friend asked me how to add multiple rows in Excel at once. After showing him how easy it was with keyboard shortcuts, he was amazed by how quickly his workload reduced. Now he constantly uses shortcuts for this task!

Ready to bid farewell to your pesky rows? Say goodbye to them with these shortcut keys!

Keyboard Shortcuts for Deleting Rows

Delete rows in Excel quickly! The perfect answer? Keyboard shortcuts! Easily delete one or multiple rows with a few keystrokes. Save time, boost efficiency!

Delete a Single Row

When it comes to deleting a single row in Excel, there are several keyboard shortcuts you can use. Here’s how to do it!

  1. Select the entire row you want to delete by clicking on the number on the left-hand side or using your arrow keys.
  2. Press the “Ctrl” and “-“ keys at the same time.
  3. Select “Entire Row” and click “OK.”
  4. The selected row will now be deleted.

If you need to delete multiple rows at once, simply select all of the rows you want to delete and follow these same steps.

It’s important to note that deleting a row is permanent and cannot be undone, so make sure this is what you intend to do before pressing those keys.

Pro Tip: If you accidentally delete a row, don’t panic! You can always use the “Undo” function by pressing “Ctrl+Z.”

Delete Multiple Rows

To eradicate multiple rows simultaneously, follow this to-the-point guide:

  1. Select the rows you want to delete and highlight them.
  2. Press Ctrl + – (minus) simultaneously on your keyboard to open up the ‘Delete’ dialog box.
  3. Select either ‘Entire row’ or ‘Shift cells up’ and hit enter.
  4. The selected rows will be deleted, leaving empty cells behind them.
  5. Save your work by pressing Ctrl + S simultaneously.

Noteworthy features of deleting multiple rows are that it saves time remarkably and eases user interface.

One suggestion is using a mouse pointer. Although keyboard shortcuts help in faster tasks, they tend to be intensive if executed frenetically. To make it simpler, point your mouse at the ‘Delete’ option from the top menu bar in Excel. Then select ‘delete sheet rows.’ This method can help prevent fatigue that may come with excessive use of keyboard shortcuts.

Five Facts About How to Insert Rows in Excel: The Ultimate Keyboard Shortcut Guide:

  • ✅ Inserting a row in Excel can be done using the keyboard shortcut “Ctrl” + “Shift” + “+”. (Source: Microsoft)
  • ✅ This shortcut adds a new row above the currently selected row. (Source: Excel Easy)
  • ✅ To insert multiple rows, select the desired number of rows first and then use the keyboard shortcut. (Source: TechRepublic)
  • ✅ Another way to insert a row is by right-clicking on the row number and selecting “Insert.” (Source: Excel Campus)
  • ✅ Inserting rows is a common task in Excel and can greatly improve the organization and clarity of your data. (Source: Zapier)

FAQs about How To Insert Rows In Excel: The Ultimate Keyboard Shortcut Guide

How do I insert rows in Excel using keyboard shortcuts?

To insert rows in Excel using keyboard shortcuts, you can use the following steps:

1. Select the row above where you want to insert the new row.
2. Press Shift + Spacebar to select the entire row.
3. Press Ctrl + Shift + “+” to insert a new row above the selected row.

How can I insert multiple rows at once in Excel?

To insert multiple rows at once in Excel, you can use the following steps:

1. Select the same number of existing rows that you want to insert.
2. Press Ctrl + Shift + “+” to insert the same number of new rows above the selected rows.

How can I undo an insert row command in Excel?

To undo an insert row command in Excel, you can use the following steps:

1. Press Ctrl + Z to undo the last action.
2. Alternatively, you can click on the Undo button in the Quick Access Toolbar.

How can I insert a row at the bottom of an Excel sheet?

To insert a row at the bottom of an Excel sheet, you can use the following steps:

1. Select the last row of your sheet.
2. Press Ctrl + Shift + “+” to insert a new row below the selected row.

What are some other useful keyboard shortcuts for Excel?

Some other useful keyboard shortcuts for Excel include:

1. Ctrl + C to copy selected cells.
2. Ctrl + V to paste copied cells.
3. Ctrl + X to cut selected cells.
4. Ctrl + Z to undo the last action.
5. Ctrl + A to select the entire sheet.

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