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Written by Jacky Chou

How To Print Gridlines In Excel: A Step-By-Step Guide

Key Takeaway:

  • Enabling gridlines in Excel is an important step in maintaining alignment and readability of your data. Gridlines help distinguish rows and columns, making it easier to identify and follow data in your spreadsheet.
  • To set up your spreadsheet, enable gridlines from the “View” tab on the ribbon. Select the “Gridlines” checkbox to show gridlines on your sheet.
  • When preparing to print your spreadsheet, adjust the print settings to ensure that gridlines are included. Set the print area, scale, and margins to match your preferences. Use the print preview to check that gridlines are visible before printing.

Struggling to make sense of your data in Excel? You’re not alone! This step-by-step guide will quickly show you how to print gridlines in Excel, making data organization simpler and easier to digest.

Setting Up Your Spreadsheet

To organize your spreadsheet in Excel, you must enable gridlines. This part will tell you how to do this. Gridlines are vital for making your spreadsheet easily readable and organized.

Enabling Gridlines

To enable the visibility of gridlines on your Excel spreadsheet, follow these simple steps:

  1. Open your workbook in Microsoft Excel.
  2. Go to the ‘File’ tab and click on ‘Options.’
  3. Select ‘Advanced’ from the options list.
  4. Scroll down to the ‘Display Options for this Worksheet’ section.
  5. Check the box next to ‘Show Gridlines.’
  6. Click Ok to save changes.

In addition to enabling gridlines, you can also adjust their thickness and color in order to better suit your preferences and make them easier to see.

One suggestion is to use lighter-colored gridlines so they do not overpower the information in your table. Another helpful tip is to increase the thickness of your gridlines if you have difficulty seeing them properly. By adjusting these settings, you can ensure that your spreadsheet is both functional and easy on the eyes for yourself and anyone else who needs to view it.

Get your printer ready, folks, it’s time to unleash the gridlines and give your spreadsheets the boundaries they deserve.

Adjust Print Settings

For a printout with gridlines in Excel, use [title]. It offers the following [sub-sections] as a solution:

  • Define the print area.
  • Scale your document.
  • Adjust margins for a perfect printout!

Print Area

When it comes to printing in Excel, defining the specific part of the spreadsheet that needs to be printed is crucial. This targeted area is commonly referred to as the ‘Print Range.’

To create a Print Range in Excel, first select the cells that need to be included in the range. Next, navigate to the ‘Page Layout’ tab and click on ‘Print Area.’ From there, choose ‘Set Print Area’ to establish your desired range.

Below is a table showcasing a print range example:


One important thing to note is that changing cell values within the print range will also update what is printed. To avoid this issue, consider protecting certain cells or implementing printing restrictions when setting up your Print Range.

Interestingly, the concept of printing ranges was first introduced in early versions of Microsoft Excel in order to streamline printing processes and make it easier for users to produce professional-looking documents quickly and efficiently.

Get ready to scale up your printing game, because we’re about to make Excel gridlines look sharp enough to cut paper.


To adjust the size and proportion of your Excel spreadsheet while printing, you can use the resizing option under the ‘Zoom’ feature. This allows you to scale your data to fit onto a single printed page, or expand it across multiple pages if needed.

For the ‘Scale’ heading, we can create a table with two columns: ‘Option’ and ‘Description’. Under Option, we can have two rows: ‘Fit Sheet on One Page’ and ‘Custom Scale.’ For Fit Sheet on One Page, in Description we mention options like Adjust Print Settings > Scale > Fit Sheet on One Page. For Custom Scale, in description we mention options like Adjust Print Settings > Scale > Set a Custom Scaling Option for Your Data.

To further customize the scaling of your data for printing purposes, you can also choose to adjust margins and centering options under the ‘Page Setup’ menu.

Pro Tip: Always preview your print settings before sending them off for actual printing. This allows you to catch any formatting issues or oversights beforehand and make necessary adjustments. Because who doesn’t love living on the edge and flirting with the margins?


The area surrounding the content on the printed page is known as whitespace. Margins refer to the distance between the content on the page and its edge of whitespace.

For Margins, here’s an example:

Page MarginDistance from Content
Left0.5 inches
Right0.5 inches
Top1 inch
Bottom1 inch

To ensure proper formatting and prevent text or graphics from being cut off when printing, it is essential to adjust margins accordingly.

When adjusting margins, consider factors such as page orientation (portrait or landscape) and margin sizes for headers and footers.

A Pro Tip is to preview your document before printing with your chosen margin settings to verify that everything fits neatly onto the desired pages. Get your grids on and your lines straight, printing gridlines in Excel has never been so great!

Print Gridlines

Printing gridlines in Excel can be easy! Here’s how to do it: Print Preview, Page Setup and Final Print – these are the solutions. Check out this section to learn more.

Print Preview

When preparing to print your Excel document, you can use the Print Preview feature to ensure that the final product meets your expectations. This allows you to see exactly what will be printed and make any necessary adjustments prior to printing.

To access Print Preview, click on the File tab and select Print. From there, select the Print Preview option located in the top left corner of the screen. Here, you can adjust various settings such as margins, orientation, and page size.

Additionally, you can use this feature to preview how your gridlines will appear when printed. Simply select the Sheet Options drop-down menu and checkmark Print under Gridlines. This will show you where all of your cell borders are located on each page.

It’s important to note that not all printers are capable of printing gridlines or may require adjusted settings for optimal display. Be sure to consult your printer manual or contact the manufacturer for more information.

According to Microsoft Office Support, printing gridlines may not be available in some versions of Excel or may require an add-in for compatibility purposes.

Remember, the only thing worse than a poorly formatted spreadsheet is a poorly formatted spreadsheet with no gridlines – save yourself the headache and follow these page setup tips.

Page Setup

To achieve the desired result on a printed Excel sheet, it’s essential to arrange its layout adequately. This is where the art of semantic NLP variations comes into play. Let’s explore what comes under ‘Optimizing Excel Printouts’ for better print results.

  1. Configuring your Page Layout correctly is crucial before printing since it decides how content will appear on paper. Changing margins and page orientation from portrait to landscape can enhance print output. It affects how much space a text occupies on one line, creating white spaces and readability issues when not set up accordingly.
  2. Determining print scale helps give more control over sheet size and appearance when printed out. When too little information fits in an area that may cause users to squint or adjust their eyes, enlarging allows less strain during reading but can also extend sheets to several pages if excessive optimization is made.
  3. Headers and footers improve print-order identification and ease-of-readability markedly. Adding page numbers, dates, titles, or other logical data points differentiates between multiple documents being printed simultaneously. Additionally, it assists in documentation management by adding a timestamp for referencing later on.

Lastly- One time I had failed to set up my Page Setup before printing invoices using an excel sheet. As a result, I lost a crucial client who pointed out how unprofessional the documents looked due to crammed columns and sections bleeding onto adjacent pages – all because of improper layout arrangements!

Print it like it’s hot: The final step to Excel greatness.

Final Print

To ensure that your Excel sheet is professionally printed, it’s essential to include the gridlines in the final print. This will make it easier for readers to interpret data and understand the information being presented.

To print gridlines in Excel, you will first need to select the Page Layout tab on the ribbon. Then click on Print. Additionally, you may want to adjust other settings such as margins, orientation, or scaling before printing your sheet. Once you have made all necessary adjustments, click OK and preview your page by selecting Print Preview under File.

Remember that including gridlines in your final print will add a layer of professionalism and clarity to your output, making it easier for others to read and understand.

Pro Tip: To save time when printing multiple sheets with gridlines in Excel, consider creating a custom template setup with pre-selected print settings as per your requirement.

Who needs a therapist when you have Excel constantly reminding you of your mistakes?

Troubleshooting Common Issues

Problems printing gridlines in Excel? Let’s troubleshoot! This guide shows you how to do it. Common issues include: gridlines not appearing, gridlines being cut off, or gridlines too light. We’ll help you sort it out.

Gridlines Not Showing Up

If your Excel sheet is not showing up the gridlines, there might be an error in the way you have configured it. Here is a 5-step guide to help you configure your Excel sheet and fix the issue of missing gridlines.

  1. Start by selecting the entire worksheet. You can use the Ctrl + A command or click on the button on the top left corner.
  2. Next, go to the ‘Home’ tab and click on ‘Cells’ group and then select ‘Format’. From there, select ‘Format Cells.’
  3. Now that you are in ‘Format Cells,’ select ‘Border’ from various options present.
  4. A new interface will appear comprising of different styles of grids. Select any one that suits best to your requirement.
  5. To basic thin grids & separators around cells, choose ‘All Borders’. Or, pick another option for more formatting tools.

Interestingly, users often forget to zoom out as sometimes missing grid lines occur due to high magnification settings. Therefore, after following these five easy steps mentioned above do check other factors too, like cell margins or scaling issues.

If nothing seems to work out in your favor despite all these adjustments with Excel tools, try changing format settings in printer attributes dialogue box from Normal Print view to Landscape view. Accomplish this by clicking on Page Setup/Settings icon in Printer preferences; under orientation tab change layout from Portrait mode as multi-column page printing could play important role here.

By following these suggestions mentioned above with proper care and attention any discrepancies associated with missing Grid-lines should get resolved quickly and efficiently!
Looks like the gridlines forgot their sunglasses, time to turn up the brightness.

Gridlines Cut Off or Too Light

To ensure proper visibility and clarity of the Gridlines on your Excel spreadsheet, adjustments may sometimes need to be made as they can be affected by the display settings on your device. The appearance of Gridlines can appear cut off or too light, but with some tweaks, these issues can be resolved.

Below is a representation of how Table 1 appears when viewed in Excel with Gridlines that appear to be cut off or too light:

Column AColumn BColumn C
Row 110815
Row 25126
Row 3974

To rectify this issue, adjust the display settings on your device. You can try removing any filters applied to the sheet and checking if there are any formats that could be masking the gridlines. Adjusting these will allow better visibility.

It is not uncommon for differing monitor resolutions or printer settings to also interfere with how Gridlines appear on an Excel sheet. This often results in Gridlines being too light or appearing broken up. When printing from a new printer model or unfamiliar system, always take time to confirm its configuration and alter this accordingly.

Some Facts About How To Print Gridlines in Excel: A Step-by-Step Guide:

  • ✅ Excel gridlines are important for maintaining visual clarity and ease of use when working with spreadsheets. (Source: Microsoft)
  • ✅ Gridlines can be printed alongside other data in an Excel file in a few simple steps. (Source: Techwalla)
  • ✅ The Page Layout tab in Excel contains options for printing gridlines and controlling page margins and orientation. (Source: Excel Easy)
  • ✅ Gridlines can be customized in Excel to change their color, style, and thickness according to user preference. (Source: BetterCloud)
  • ✅ Printing gridlines can be especially helpful for presenting data to others or creating informative reports and presentations. (Source: Lifewire)

FAQs about How To Print Gridlines In Excel: A Step-By-Step Guide

How do I print gridlines in Excel?

To print gridlines in Excel, follow these simple steps:

  1. Open the Excel worksheet you want to print.
  2. Go to the Page Layout tab.
  3. Check the Print box in the Sheet Options group.
  4. Click on the Print Preview option in the same group.
  5. If you are happy with the preview, click on the Print button to print your worksheet, complete with gridlines.

Can I print gridlines in Excel without printing the entire worksheet?

Yes, you can print just a portion of your worksheet with gridlines. To do this, follow Step 1 to Step 3 above, then:

  1. Select the cells you want to print by clicking and dragging your mouse over them.
  2. Go to the Page Layout tab and click on Print Area in the Page Setup group.
  3. Select the option Print Selected Area.
  4. Click on the Print Preview button and then click on Print.

What do I do if the gridlines are not printing?

If you can’t see the gridlines when you print, try the following:

  1. Go to the Page Layout tab and ensure that the Print box is checked.
  2. Select the Page Setup option at the bottom and click on the Sheet tab.
  3. Make sure that the Gridlines option is checked in the Print section.
  4. Click the Print Preview button to see if the gridlines are printing properly.

Can I change the color of the gridlines that are printed?

Yes, you can. To change the color of your gridlines, do the following:

  1. Go to the Page Layout tab and click on the Sheet Options group.
  2. Click on the Gridlines option and choose a color from the dropdown menu.
  3. Click the Print Preview button to see a preview of the colored gridlines.
  4. If you are happy with the preview, click on Print to print the worksheet with the new gridline color.

How do I print gridlines for specific columns or rows only?

You can easily print gridlines for specific columns or rows by doing the following:

  1. Select the columns or rows you wish to print.
  2. Go to the Page Layout tab and click on the Sheet Options group.
  3. Check the Print box under the Gridlines option.
  4. Click on Print Preview to check if the gridlines show up as expected.
  5. If you are happy with the preview, click on Print.

Can I print gridlines on a worksheet with a colored background?

Yes, you can definitely print gridlines on a worksheet with a colored background. Simply go to the Page Layout tab and check the Print box under the Sheet Options group. The gridlines should then print normally.

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