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Written by Jacky Chou

How To Reorder Last Name And First Name In Excel

Key Takeaway:

  • Excel has two methods to reorder last name and first name: using formulas and using text to columns feature.
  • When using formulas, start by converting the first name and last name into separate columns. Then, combine the last name and first name in a new column, and move that column to the desired location.
  • When using text to columns feature, select the data to convert and choose the delimiter to split the names. Finally, rearrange the columns to finalize the order.

You want to switch up your Excel sheet, but don’t know how? Don’t worry, this article will provide you the instructions to quickly reorder Last Name and First Name, making your data look organized and presentable. Streamline your work today!

Reorder Last Name and First Name in Excel

Reformatting full names with last names listed first can be confusing, especially when working with a large data set. Luckily, Excel has a simple solution to reorder last name and first name. Here’s how:

  1. Select the column that contains the full names to be reformatted.
  2. From the “Data” tab, select “Text to Columns.”
  3. In the “Convert Text to Columns Wizard,” select “Delimited” and click “Next.”
  4. Choose the delimiter that separates the first and last names (e.g. a space) and click “Next.”

Voila! Your names are now formatted with the last name listed first. It’s important to note that this process can be reversed if necessary by selecting the “Last name” column and the “First name” column and using the “Concatenate” function. By knowing how to reorder last name and first name in Excel, you can easily sort and manipulate data sets with ease.

If you are experiencing challenges with this process, you can try refreshing the Analysis ToolPak in Excel. This solution restores any malfunctioning add-ins in Excel, which could be hindering your text formatting.

Reorder Last Name and First Name in Excel-How to Reorder Last Name and First Name in Excel,

Image credits: by Harry Woodhock

Using Formulas to Reorder Names

Reorder first and last names in Excel? Simple! Follow these steps for efficient reordering:

  1. Convert names into separate columns.
  2. Then, combine the last name and first name in one new column.
  3. Finally, move the new column to desired location.

Using Formulas to Reorder Names-How to Reorder Last Name and First Name in Excel,

Image credits: by James Jones

Converting First Name and Last Name into Separate Columns

To split the First Name and Last Name into different columns in Excel, you can use formulas. This is useful when working with large datasets or conducting data analysis where sorting and grouping by first name or last name is required.

Here’s a 5-step guide to help you convert First Name and Last Name into Separate Columns:

  1. Select the cell that contains both the first and last name.
  2. Click on the “Data” tab on the Ribbon, then select “Text to Columns”.
  3. In the Text to Columns wizard box, select “Delimited”, then click Next.
  4. Select the delimiter as “Space” then click Next again.
  5. Finally, choose a destination cell or new column for your last name data. Click “Finish”.

Once you’ve completed these steps, Excel will separate the first and last names into two different columns.

It’s worth noting that this process can also be used to split other types of data formats like addresses or dates into separate columns.

Additionally, if you’re working with international data sets, it may be necessary to adjust some of your settings for character encoding or language formats.

To ensure that your data is accurately sorted by either first name or last name, it’s important to thoroughly review and clean your dataset before beginning any sorting or grouping tasks. You can also check for errors using Excel functions like VLookup or PivotTables. Remember to regularly save your work as you go along!

Finally, a way to combine last and first names that’s not as awkward as when your exes accidentally run into each other at a party.

Combining Last Name and First Name in New Column

To combine the last name and first name in a new column, you need to employ a formula that sorts both columns accordingly.

Here is a 4-step guide on how to combine the last name and first name in a new column:

  1. Select an empty column where you want to combine the two names.
  2. Use the formula =CONCATENATE(B2,", ",C2) if your last name and first name are located in columns B and C.
  3. If you want to add additional spaces or commas between the names, add them within the quotation marks.
  4. Copy down the entire formula for all subsequent cells, as necessary.

It is worth noting that Excel also provides an alternative formula on combining two columns of text using ampersands. Simply use this formula: =B2&", "&C2.

To further customize your combined column, you can experiment with text formatting options such as bolding or creating line breaks.

In history, combining two separate columns was previously done manually by typing out each combination. However, with formulas like CONCATENATE and ampersands available through technology advancements, it’s significantly easier to merge entries now.

Time to play a little game of Excel shuffle and move that new column where it belongs with ease.

Moving New Column to Desired Location

To Rearrange New Column to Desired Position in Excel

To effectively reorder a new column to the desired location in excel, use these four steps:

  1. Select the entire column by left-clicking on its header.
  2. Press and hold “Ctrl” while dragging the selected column to its new destination.
  3. Release the mouse button to drop the column into place.
  4. The newly-arranged column will now appear where it formerly wasn’t located.

It’s essential to note that other software like Google Sheets and LibreOffice Calc follow a similar process as Excel.

Hurry up and try these simple steps yourself before you get left behind. You’ll be amazed by how beneficial it can be once you master this.

Unleash your inner name rearranging ninja with the Text to Columns feature in Excel.

Using Text to Columns Feature to Reorder Names

Rearrange last and first name in Excel? Text to Columns feature is the way! Split up names in different columns and switch ’em around. Select data first. Then choose a delimiter to split. Finally, rearrange columns for the new order.

Using Text to Columns Feature to Reorder Names-How to Reorder Last Name and First Name in Excel,

Image credits: by James Jones

Selecting Data to Convert

When selecting data for conversion, it is essential to choose the correct columns that contain the appropriate information to be converted. This ensures a successful conversion process and prevents errors or issues from occurring.

First NameContains the first name of each person in the dataset.
Last NameContains the last name of each person in the dataset.

To select the columns for conversion, locate the column headings in the spreadsheet and choose the relevant ones based on their descriptions.

In addition to selecting appropriate data columns, it is also vital to ensure that they are correctly formatted. Misformatted data can lead to inaccurate results when converting, so it is essential to double-check before proceeding with conversions.

Interestingly, organizing names into first and last names has been a practice for centuries, starting with Roman naming conventions over 2,000 years ago. This practice continued through medieval Europe and eventually spread worldwide as cultures adapted the model for their own naming customs.

Splitting names in Excel is like breaking up with someone – it’s all about choosing the right delimiter.

Choosing Delimiter to Split Names

To Split Names with a Suitable Delimiter

For splitting the names into last name and first name, choosing an appropriate delimiter is crucial. Common delimiters are comma, space, hyphen, period, or any character that separates the two parts of the name. The delimiter choice will depend on how the data is structured and how the Excel program is configured.

In the following table, we illustrate the importance of selecting a suitable delimiter to split names:

NameSurnameFirst Name
Jackie ChanChanJackie
Marilyn MonroeMonroeMarilyn
George R.R. MartinMartinGeorge R.R.

The above table highlights three different delimiter choices for three different names and their corresponding last and first names.

To avoid confusion between two-part surnames or middle names, we recommend double-checking the data source.

Do not miss out on using Excel’s Text to Columns function to manage your data more efficiently. By picking appropriate delimiters for your data format, you can rearrange it according to your preferred structure.

So make sure to select the right delimiter before splitting names when working on Excel spreadsheets!

Rearranging Columns to Finalize Order

To arrange and finalize column order, apply the ‘Text to Columns’ feature in Excel. It enables you to split the name column into its constituent parts—the first and last names—to facilitate easy rearrangement.

Here is a 5-Step Guide on how to utilize the ‘Text to Columns’ feature:

  1. Select the cells containing the names
  2. Click on “Data” in the top menu bar, followed by “Text to Columns.”
  3. Choose the delimiter as space in Step 1 of Text to Columns wizard.
  4. Specify cells’ destination under Step 2 by selecting “Column data format” and choosing “Text.”
  5. Click “Finish” button.

To ensure definitive column ordering: organize First Name Column then proceed with last name using these steps above.

Additionally, changes made after splitting cells will not affect original values. Thus after reordering, delete unnecessary columns.

Pro Tip: Standardize text occurrence between columns before applying text to columns feature for maximum accuracy.

Five Well-Known Facts About How to Reorder Last Name and First Name in Excel:

  • ✅ To swap the order of names in Excel, use the Text to Columns function. (Source: Microsoft)
  • ✅ The Text to Columns function separates the cells based on a delimiter like a comma or space. (Source: Lifewire)
  • ✅ Once separated, use the Concatenate function to merge the cells back together in the desired format. (Source: Excel Easy)
  • ✅ There are also formulas and VBA scripts available to automate the process of reordering names in Excel. (Source: Apriorit)
  • ✅ Reordering names in Excel is a common task for HR and other data professionals. (Source: Skillcrush)

FAQs about How To Reorder Last Name And First Name In Excel

How to Reorder Last Name and First Name in Excel?

Many individuals often need to swap their names from last name first to first name last for paperwork and documentation purposes. If you also need to reorder your name in Excel, read on to learn how to do it.

What is the process for swapping the order of the names?

To reorder the Last Name and First Name columns in Excel, you can use the Text to Columns command feature. To do this, you need to specify Last Name and First Name as the delimiters and create separate columns for each name. Once you have created these separate columns, you can swap their positions by dragging and dropping or by copy-pasting.

What is the step-by-step process for using Text to Columns for swapping names?

The below are the steps to use Text to Columns in Excel to reorder the last name and first name:

1. Select the column containing the names to reorder
2. Click on the Data tab, select Text to Columns
3. Choose “Delimited” and then click “Next”
4. Select a delimiter that separates the last name and first name (usually a comma or space)
5. Select the positions where you want to split the column (the space after the last name)
6. Click “Finish.”
7. You now have two columns consisting of Last Names and First Names. Swap the columns by dragging and dropping or by copy-pasting

Can you use a formula to swap the order of the names?

Yes, you can use a formula to swap the order of the names in Excel. The formula you need depends on the format of the names. You can use the LEFT and RIGHT functions, the CONCATENATE function, and the FIND function to create a formula that swaps the order of the names.

How can you use Excel macros to reorder names?

If you need to reorder names frequently, using macros can be helpful. You can create a VBA macro that automates the process of swapping names. Simply record a macro that swaps the last name and first name, and then assign a shortcut key to run the macro quickly whenever needed.

Are there any add-ins or plug-ins available to reorder names in Excel?

Yes, there are some add-ins and plug-ins available in Excel for reordering names. Some of the popular add-ins available for this purpose include Name Splitter and Name Manager. These add-ins provide additional functionality to the basic Text to Columns method and make the task quicker.

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