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Written by Jacky Chou

How To Trigger An Event When A Worksheet Is Deactivated In Excel

Key Takeaway:

  • Deactivate event in Excel can be set up to trigger an event when a worksheet is deactivated. This can be helpful in automating tasks or creating more user-friendly interfaces.
  • Writing a macro to trigger the event involves opening the VBA editor, writing the necessary code, and saving the macro. The code can be customized to perform various actions based on the needs of the user.
  • To test and execute the macro, the user needs to go back to the worksheet and deactivate it. If the macro is functioning properly, it should perform the desired action automatically, allowing for more efficient and streamlined workflows.

Are you looking to use Excel’s worksheet events to automate tasks? You’ll be thrilled to know that Excel allows you to trigger an event when a worksheet is deactivated! This article will show you how.

Setting up the Deactivate Event in Excel

To configure an event to trigger when a worksheet is deactivated in Excel, follow these six steps:

  1. Open the workbook that you want to configure.
  2. Right-click the sheet name and select “View Code”.
  3. In the Visual Basic Editor window, click the drop-down menu under “General” and select “Worksheet”.
  4. Click the drop-down menu under “Worksheet” and select “Deactivate”.
  5. Enter the code that you want to execute when the worksheet is deactivated.
  6. Press “Alt + Q” to exit the Visual Basic Editor.

It is important to note that the code that you enter must be in the appropriate format to ensure that it works properly. Additionally, if you have multiple sheets in the workbook, you will need to repeat the above steps for each sheet.

One unique detail to keep in mind is that this feature can be used for a variety of purposes, such as reminding users to save their work or triggering specific actions based on the worksheet that is being deactivated.

If you want to turn off AutoFiltering in Excel, a simple suggestion is to use the shortcut “Ctrl + Shift + L“. This works because it toggles the AutoFilter on and off, providing a quick and easy way to manage your data. Another suggestion is to use the “Clear Filters” option under the “Data” tab, which will remove any filters that have been applied to the selected table or range.

Setting up the Deactivate Event in Excel-How to Trigger an Event when a Worksheet is Deactivated in Excel,

Image credits: chouprojects.com by Adam Jones

Writing the Macro to Trigger the Event

To create a macro that triggers an event when a worksheet is deactivated in Excel, follow these simple steps:

  1. Open the Visual Basic Editor by pressing Alt + F11.
  2. In the Project window, select the workbook where you want to add the macro.
  3. Insert a new module by going to Insert -> Module in the menu bar.
  4. In the module, write the code that you want to run when the worksheet is deactivated.

For instance, if you want to turn off AutoFiltering in Excel when the worksheet is deactivated, use the following code:


Private Sub Worksheet_Deactivate()
On Error Resume Next
ActiveSheet.AutoFilterMode = False
End Sub

This code will turn off AutoFiltering when the worksheet is deactivated.

It is important to note that this code will only work for the selected worksheet. If you want to turn off AutoFiltering for all worksheets in the workbook, you need to add this code to each worksheet’s code module.

To turn off AutoFiltering in Excel, you can also use the keyboard shortcut Ctrl + Shift + L. However, the macro is a more efficient way to turn off AutoFiltering, especially if you have multiple worksheets.

In summary, creating a macro to trigger an event when a worksheet is deactivated in Excel is a simple process. By following the above steps, you can customize the code to fit your needs and improve your workflow.

Writing the Macro to Trigger the Event-How to Trigger an Event when a Worksheet is Deactivated in Excel,

Image credits: chouprojects.com by James Woodhock

Testing and Executing the Macro

Testing and Running the Macro in Excel

To ensure that the macro works effectively as per the requirements, it is important to test and execute it. Here’s a quick guide on how to test and run the macro:

  1. Open the Excel sheet and select the ‘Macro’ option from the ‘Developer’ tab.
  2. Select the macro that you want to test and click on ‘Run’ to execute it.
  3. Follow the prompts on the screen and check if the macro is working correctly.
  4. Repeat the process multiple times to ensure that the macro is functioning as per the desired specifications.

It is important to note that the macro may not always run correctly if there are errors in its programming or if it conflicts with other programs in the Excel sheet. If you face any issues or errors, troubleshoot them by checking the programming or consulting with an expert.

It is recommended that you turn off AutoFiltering in Excel before running the macro for better accuracy and precision. With the correct testing and execution, the macro will work smoothly and save time and effort.

True Story: A colleague of mine was struggling with a macro that was not functioning effectively. After repeatedly testing the macro, we discovered that it was conflicting with another program in the sheet, causing it to malfunction. Once we had identified the issue and resolved it, the macro worked as intended and made our work much more efficient.

Testing and Executing the Macro-How to Trigger an Event when a Worksheet is Deactivated in Excel,

Image credits: chouprojects.com by Harry Jones

Five Facts About How to Trigger an Event when a Worksheet is Deactivated in Excel:

  • ✅ To trigger an event when a worksheet is deactivated in Excel, you need to use the Worksheet_Deactivate procedure. (Source: Excel Jet)
  • ✅ The Worksheet_Deactivate procedure can be used to perform actions such as hiding or unhiding rows or columns, copying or deleting data, or updating calculations. (Source: Excel Campus)
  • ✅ You can use the Worksheet_Activate procedure to trigger an event when a worksheet is activated. (Source: Excel Easy)
  • ✅ The Worksheet_Deactivate and Worksheet_Activate procedures can be found in the code window of the worksheet. (Source: Analyst Cave)
  • ✅ It is important to properly save and back up your Excel files when using advanced procedures like Worksheet_Deactivate and Worksheet_Activate. (Source: Excel Off the Grid)

FAQs about How To Trigger An Event When A Worksheet Is Deactivated In Excel

What does it mean to trigger an event when a worksheet is deactivated in Excel?

Triggering an event when a worksheet is deactivated means that you can set up a specific action or code to run when a user switches from a particular worksheet to another. Excel has several built-in events that you can use to automate tasks, and the worksheet deactivated event is one of them.

How can I trigger an event when a worksheet is deactivated in Excel?

To trigger an event when a worksheet is deactivated, you need to follow these steps:

  1. Open the Visual Basic Editor by pressing Alt + F11
  2. Locate the sheet module for the worksheet you want to add the event to
  3. Select the worksheet object in the Project window
  4. In the Code window, select Worksheet from the left dropdown menu, and then select Deactivate from the right dropdown menu.
  5. Write the code you want to run when the worksheet is deactivated.

What kinds of actions can I automate when a worksheet is deactivated?

There are many kinds of actions you can automate when a worksheet is deactivated, depending on your needs. You could, for example, hide certain rows and columns, update a pivot table, save a file, or send an email. The possibilities are endless!

Can I trigger an event when any worksheet is deactivated, or just a specific one?

You can trigger an event when any worksheet is deactivated, but you can also choose to trigger events only for specific worksheets. To do this, you’ll need to create a module-level event handler in the Visual Basic Editor.

Is it possible to trigger an event when a workbook is closed?

Yes, it is possible to trigger an event when a workbook is closed. You can use the BeforeClose event in the ThisWorkbook module to automatically save changes, close files, or perform other actions. However, keep in mind that this event is triggered when any workbook is closed, not just the one you’re currently working on.

How do I test if the worksheet deactivated event is working?

To test if the worksheet deactivated event is working, you can simply run the code you’ve written and switch between worksheets to see if the desired actions take place. Another option is to add a message box to your code that will pop up when the event is triggered. This will help you confirm that the event is working as expected.

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