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Written by Jacky Chou

Ignoring Selected Words When Sorting In Excel

Key Takeaway:

  • Ignoring selected words when sorting in Excel can make your task easier and less time-consuming. By customizing the sorting process, you can exclude words that may not be relevant or necessary in the sorting process, resulting in a more organized and meaningful table or list.
  • You can use custom sorts in Excel to ignore specific words or phrases during the sorting process. This allows you to sort data alphabetically without including words like “the” or “a” as part of the sorting criteria. This feature can be particularly useful when sorting large datasets with many unimportant words.
  • Excel also allows you to create an ignore list of words that you do not want to include in the sorting process. With this feature, you can easily exclude words that may appear frequently in your data, but do not serve a sorting purpose. Additionally, you can sort by columns to avoid including specific words in specific categories.

Do you have trouble sorting data in Excel? Here is a helpful guide to help you efficiently ignore certain words when sorting, so you can better organize your data.

Ignoring Words in Excel Sorting

For superior data management in Excel, use the Ignoring Words in Excel Sorting section. This includes Using Custom Sort, Adding Words to Ignore List, and Sorting by Columns. These subsections will help you sort data while disregarding certain keywords. Resulting in more precise and efficient information handling.

Ignoring Words in Excel Sorting-Ignoring Selected Words when Sorting in Excel,

Image credits: by Adam Jones

Using Custom Sort

Sorting data in Excel can be challenging, especially when you need to exclude specific words or phrases. Sorting data with a customized approach, however, can make the process easier and more effective.

To use Excel’s custom sort feature:

  1. Select the column that needs sorting.
  2. Click on “Sort & Filter” on the Home tab.
  3. Choose “Custom Sort.”
  4. In the “Column” drop-down box, select the column name that needs sorting.
  5. In the “Sort On” drop-down list, choose “Values.”
  6. In the lower section of “Order,” add any word or phrase that you wish to exclude from sorting hierarchies and hit OK.

Using custom sorting can help you quickly identify relevant information while splitting off irrelevant data. It’s worth mentioning that adequate preparation is necessary before using this feature. It is crucial to have relevant information alongside any excluded words in mind before executing custom sorting.

In addition, regularly reviewing your raw data for redundancies is suggested for accuracy before proceeding with custom-sorting or table-crafting methods.

Adopting these measures will increase productivity and accurate insights derived from your sorted data. Time to play favorites in Excel- adding words to the ignore list feels a lot like being a kindergarten teacher, picking and choosing who gets to play nicely together.

Adding Words to Ignore List

When sorting in Excel, adding words to ignore list can be crucial for accurate data management. Here are the ways to do it:

  • Click on ‘File’ tab and choose ‘Options’
  • Select ‘Advanced’ and scroll down to ‘General’
  • Add the words to ignore list in the box that says ‘Sort Ignore Words’
  • Press ‘Ok’ to save changes

Adding words to ignore list can enhance your Excel sorting experience. However, keep in mind that it only works for single words and not phrases.

Pro Tip: Always double-check your data after sorting to ensure accuracy.

Get ready to sort like a boss, because we’re diving into column sorting – the slickest way to organize your data since the invention of the spreadsheet.

Sorting by Columns

When it comes to organizing data in Excel, the process of ‘Sorting by Columns’ allows users to arrange data in ascending or descending order. This helps users to analyze their data better based on various criteria such as numerical values, alphabetical values, or dates.

For a better understanding, let’s create a sample table. Assume we have a table of employee information with columns like ‘Employee name’, ‘Department’, ‘Salary’, and ‘Hire date’. Using the Sorting function, we can arrange employees’ names alphabetically or sort their salaries from highest to lowest or vice versa based on hiring dates.

In addition to conventional sorting methods, Excel provides the ability to ignore certain words while sorting data. For instance, when we sort employee names alphabetically, there may be specific titles prefixing that could obscure our desired result depending on your sorting criteria e.g., Mr., Ms., etc. We can exclude/ignore them using Excel’s custom list option easily.

According to Microsoft Resources, “Custom lists can determine the order of relevance for specific text strings when sorted in ascending or descending order.

It is crucial to understand and use the sort feature intelligently based on different requirements since its core functionality can ease analysis tasks efficiently.

Some Facts About Ignoring Selected Words When Sorting in Excel:

  • ✅ Ignoring selected words when sorting in Excel can be done using the custom list feature. (Source: Microsoft)
  • ✅ Custom lists can be created for commonly used words or phrases and can be easily applied to any spreadsheet. (Source: Excel Tips)
  • ✅ The custom list feature is available in most versions of Excel, including Excel 365. (Source: Ablebits)
  • ✅ Ignoring selected words when sorting can be useful when dealing with lists containing notes, comments, or other non-relevant information. (Source: Excel Campus)
  • ✅ It is important to properly format data before using the custom list feature to ensure accurate sorting. (Source: Excel Easy)

FAQs about Ignoring Selected Words When Sorting In Excel

How can I ignore selected words when sorting in Excel?

You can ignore selected words when sorting in Excel by creating a custom list. To do this, go to File > Options > Advanced > General, find the Edit Custom Lists button, and enter the words you want to ignore. Then, when sorting, select the custom list as your sort order.

Can I add multiple words to the custom list?

Yes, you can add multiple words to the custom list by separating them with commas.

Does the custom list apply to all sheets in my Excel document?

The custom list only applies to the sheet where you created it. If you want to use the custom list in other sheets, you need to recreate it in each sheet.

Can I edit the custom list after it is created?

Yes, you can edit the custom list by going to File > Options > Advanced > General and clicking the Edit Custom Lists button. You can add, remove, or modify words in the list.

What if I want to sort by the ignored words instead of ignoring them?

If you want to sort by the ignored words instead of ignoring them, you can create a helper column next to the column you want to sort. In the helper column, use the formula =SUBSTITUTE(A2,”word to ignore”,””) to remove the word you want to ignore from each cell in the column. Then, sort the helper column instead of the original column.

Can I save the custom list for future use?

Yes, you can save the custom list for future use by exporting it as a .txt file. To do this, go to File > Options > Advanced > General, click the Edit Custom Lists button, select the custom list you want to export, and click Export. Choose a location to save the .txt file, and then you can import it into other Excel documents by clicking Import in the Edit Custom Lists window.

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