Insert A Row In Excel Shortcut: The Easy Way

by Jacky Chou
Updated on

Key Takeaway:

  • Inserting a row in Excel can be done easily using shortcut keys, saving time and increasing productivity.
  • The shortcut key for inserting a row in Excel is “Ctrl” + “Shift” + “+” sign, followed by the row number.
  • By using shortcut keys, the risk of errors during data entry is minimized, resulting in more accurate spreadsheets.

Are you struggling to insert new rows into your Excel spreadsheet? Look no further! This article will show you the easy and efficient way to insert a row in Excel in a matter of seconds, without any hassle. You will be able to complete your tasks quickly and efficiently.

Excel basics

Excel Fundamentals: Mastering the Basics Made Easy

Excel is a user-friendly program that is widely utilized all over the world. It is mainly used for accounting, data management, and financial analysis. Whether you are an expert or a beginner, understanding the basics of Excel is crucial in navigating the program efficiently.

In Excel, time-saving shortcuts are essential, and knowing how to insert a column in Excel is one of the fundamental skills to master. Once you’ve learned how to insert a column in Excel using a shortcut, adding a row is just as easy.

To insert a row in Excel, simply select the row below where you want to add a new row, then press "Ctrl" + "Shift" + "+" . It will automatically insert a new row below your selected row.

Did you know that Excel has been around for over three decades? It first appeared in 1985 when Microsoft started developing a graphical user interface to compete with Lotus 1-2-3. Over the years, Excel has undergone significant changes and improvements, and it has since proven to be a robust and reliable program.

In summary, understanding the basics of Excel is crucial for using the program efficiently. Learning time-saving tricks such as the insert row in Excel shortcut can make a significant impact on your productivity. So, get started on mastering Excel’s fundamentals and make your workflow smoother and more effective.

Inserting a row in Excel

We’ve made it easier to add a row in Excel! To do so, we have two sub-sections. One is Shortcut Key for Inserting Rows. The other is Step-by-Step Process for Inserting a Row Using Shortcut Keys. These will help you quickly add a new row without having to select cells, right-click and choose the insert option from the drop-down list. Saving you time and effort!

Shortcut key for inserting rows

The process for quickly adding a row in Excel can be done using a keyboard shortcut. Here is a simple 5-step guide to use the ‘Shortcut key for inserting rows’:

  1. Hover your cursor over the row indicator at the left-hand side of where you want to insert a new row.
  2. Right-click your mouse and click on “Insert.”
  3. Press down the keys “Ctrl” and “+” simultaneously on your keyboard.
  4. Select “Entire row” from the options available in the pop-up window.
  5. Click OK, or press Enter, and voila! Your new row has been inserted.

It is important to note that this shortcut key can also be used to add multiple rows at once, by selecting more than one row before pressing down Ctrl + “+”. This simple shortcut can save tons of time when working with large data sets.

Interestingly, according to Microsoft, there are over 470 shortcuts available in Excel. Choosing to learn just a few of these quick keys can greatly increase productivity levels.

(Source: Microsoft)

Get your fingers ready and prepare to excel with this step-by-step guide to inserting a row using shortcut keys.

Step-by-step process for inserting a row using shortcut keys

To effortlessly insert a new row in Excel, utilizing shortcut keys can be highly effective. Follow the simple guidelines below for successfully inserting a row:

  1. Select the entire row beneath where you want your new row to appear.
  2. Press Ctrl + Shift + “+” on your keyboard.
  3. Insert your desired data into the recently inserted row.

It is important to note that any information saved in the cells will not transfer to the new row, so simply insert blank values as needed.

For advanced users, it is also possible to customize and develop personal shortcuts or combination keys according to the need.

In my experience, taking advantage of shortcut keys saves significant time while working in Excel. Once one masters shortcuts, efficiency and ease-of-use increase exponentially and tasks become much more manageable!

Save time and impress your colleagues with your lightning-fast Excel skills by using shortcut keys – because nobody has time for clicking around like it’s 1999.

Benefits of using shortcut keys

Maximize productivity, minimize errors: shortcut keys are the answer! Use them and save time. What’s more, you’ll gain increased productivity and fewer mistakes. We’ll explore the advantages of shortcut keys in excel – including time-saving, higher output and fewer blunders.


Accelerating productivity through efficient usage of shortcuts is a boon. By increasing efficiency and time-management, shortcuts boost productivity levels to unprecedented heights.

In particular, the functionality of adding a row via shortcut keys within Microsoft Excel is a game-changing feature. The traditional way of manually inserting rows can be tedious and could consume a considerable amount of time. With shortcut keys such as Alt + I + R, users can seamlessly add rows and enhance productivity.

Moreover, utilizing shortcut keys reduces the potential for mistakenly entering incorrect data as compared to the manual method. This reduces the frustration of redoing entries and saves valuable time.

It’s essential to note that incorporating shortcuts into daily workflow is easy and introduces long-term benefits in both personal and professional life. By enabling individuals to complete given tasks exceptionally quickly, they become more productive and stand out from regular employees.

By not using these shortcuts, individuals may miss out on maximizing their potential output in both speed and accuracy while working with Data sheets across numerous applications and functions. It is crucial to understand the importance of learning these quick methods while using digital services that require constant time management upon completion of assigned workloads at accurate intervals over an extended period.

Give your mouse a break and use shortcut keys to insert rows in Excel – productivity just got a little lazier.

Increases productivity

One can improve their work efficiency by utilizing shortcut keys. Using shortcut keys accelerates the task and enables us to focus on other significant facets of our work, leading to an increase in productivity.

Inserting rows in excel can take time if done manually, which reduces productivity. Utilizing the ‘Insert a Row’ Shortcut Key solves this problem seamlessly. The ‘Insert a Row’ Shortcut Key (CTRL + Shift + "+") is one of the quickest methods to insert a row in excel without the inconvenience of clicking on options repeatedly or scrolling through menus. It is faster than copying and pasting existing rows or using formulas that could lead to mistakes or inaccuracies, making it efficient and productive. Additionally, it saves valuable time by reducing manual efforts as well as, providing accuracy.

In addition to faster insertion of rows with shortcut keys, modifying shortcuts enhances productivity; effectively utilizing them increases speed of work completion compared to non-shortcut users. Keyboard shortcuts should be personalized according to preference since everyone has different needs. Apart from being speedy and precise, proper utilization optimizes performance while performing complex tasks.

Less keystrokes, less mistakes – makes sense, unless you’re the type to find typos endearing.

Minimizes the risk of errors

Using shortcut keys in Excel helps to minimize errors by reducing the need for manual input and increasing speed and accuracy. This results in a more efficient workflow, allowing users to focus on other tasks and improving overall productivity.

Moreover, with fewer manual inputs, there is less chance of human error creeping into the work. For instance, using a shortcut key like “Ctrl + Shift + +” enables one to add rows seamlessly as compared to inserting them individually. Such additional efficiencies allow individuals to work more efficiently and effectively while minimizing stresses that would otherwise come from an intense workload.

Another way this works is by enhancing consistency across multiple cells and sheets, without having variations in the structure of your data sets or requiring us to spend hours doing things manually with minimal wiggle room for mistakes per single keystroke.

Overall, increasing your proficiency in using Excel shortcuts plays a vital role in accomplishing various tasks quickly while maintaining high levels of accuracy. One such suggestion would be identifying the frequently used functions within excel and utilizing their respective keystrokes where applicable. With time saving being an attainable goal via employing keyboard shortcuts are among valuable ways that individuals can reap benefits from technology advancements, making some of our task more comfortable by merely hitting a few buttons on our keyboard.

Some Facts About Inserting a Row in Excel Shortcut:

  • ✅ The shortcut to insert a row in Excel is “Ctrl” + “Shift” + “+”. (Source: Excel Easy)
  • ✅ This shortcut adds a new row above the currently selected row. (Source: Computer Hope)
  • ✅ To insert a row below the currently selected row, use the “Ctrl” + “Shift” + “_” shortcut. (Source: Excel Campus)
  • ✅ These shortcuts also work with columns, allowing you to insert a new column to the left or right of the currently selected column. (Source: Lifewire)
  • ✅ Using shortcuts like these can save time and increase efficiency in Excel. (Source: Business Insider)

FAQs about Insert A Row In Excel Shortcut: The Easy Way

What is the Insert a Row in Excel Shortcut: The Easy Way?

The Insert a Row in Excel Shortcut: The Easy Way is a quick and convenient method to add a new row to an Excel spreadsheet without having to use a mouse or trackpad. Instead, you can use a simple keyboard shortcut to insert a new row above or below your current position.

How do I activate the Insert a Row in Excel Shortcut?

To activate the Insert a Row in Excel Shortcut, select the row above or below where you’d like to insert a new row. Then, press the “Ctrl” and “+” keys simultaneously. This will instantly add a new row to your sheet at the desired location.

Can I use the Insert a Row in Excel Shortcut to add multiple rows?

Yes, you can use the Insert a Row in Excel Shortcut to add multiple rows at once. To do this, select the number of rows you want to insert, then press the “Ctrl” and “+” keys simultaneously. The new rows will be added above or below your current position, depending on where you’ve selected.

What if I want to insert a row in the middle of my spreadsheet?

If you want to insert a row in the middle of your spreadsheet, simply select the row above or below where you’d like the new row to appear. Then, press “Ctrl” and “+” keys simultaneously. This will add a new row in the desired location, shifting all existing rows down or up accordingly.

Is there a way to customize the Insert a Row in Excel Shortcut?

If you’d like to customize the Insert a Row in Excel Shortcut, you can do so by adjusting your keyboard settings. Simply navigate to the Keyboard settings in Excel, then select the Customize Keyboard option. From there, you can assign a new shortcut to the Insert a Row function.

Can I undo an Insert a Row action?

Yes, you can undo an Insert a Row action by pressing “Ctrl” and “Z” simultaneously. This will undo your last action, allowing you to restore the previous state of your spreadsheet.

Auther name

Jacky Chou is an electrical engineer turned marketer. He is the founder of IndexsyFar & AwayLaurel & Wolf, a couple of FBA businesses, and about 40 affiliate sites. He is a proud native of Vancouver, BC, who has been featured on Entrepreneur.comForbesOberlo, and GoDaddy.