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Written by Jacky Chou

How To Use The Keyboard Shortcut To Insert Multiple Rows In Excel

Key Takeaway:

  • The keyboard shortcut for inserting multiple rows in Excel is a time-saving tool that can help improve efficiency and increase productivity for users who work with large data sets.
  • To access the keyboard shortcut in Excel, users can simply select the row or rows where they want to insert additional rows and then press the “Ctrl” key along with the “+” key.
  • To insert multiple rows using the shortcut, users can follow a few simple steps, including selecting the number of rows they want to insert, choosing where to insert them, and pressing the “Enter” key to complete the action.

Do you want to know how to insert multiple rows in Excel without any hassle? This article provides an easy keyboard shortcut to save you time and make your work more efficient. You can quickly insert multiple rows with just a few clicks!

Keyboard shortcut for inserting multiple rows

If you want to add multiple rows in Excel without the hassle of right-clicking and selecting “Insert,” there’s a keyboard shortcut for it. Here’s a step-by-step guide to using the shortcut:

  1. Click on the row where you want to add multiple rows.
  2. Press and hold down the “Shift” key on your keyboard.
  3. While still holding down “Shift,” press the down arrow key until you’ve highlighted the number of rows you want to add.
  4. Release the “Shift” key.
  5. Finally, press the “Ctrl” and “+” keys simultaneously, and the selected rows will be inserted.

It’s that simple! This method is much quicker and more efficient than manually inserting rows one at a time.

A thing to note is that this shortcut can also be used to insert multiple columns by selecting the desired number of columns instead of rows.

In my personal experience, using this shortcut has saved me a lot of time when creating spreadsheets with a large number of rows or columns. It’s a handy tool to have in your Excel arsenal, and once you start using it, you’ll wonder how you ever managed without it!

By following these steps, you can easily insert multiple rows/colums in Excel using a shortcut.

Keyboard shortcut for inserting multiple rows-How to Use the Keyboard Shortcut to Insert Multiple Rows in Excel,

Image credits: chouprojects.com by Harry Washington

How to access the keyboard shortcut in Excel

If you want to know how to quickly insert multiple rows in Excel using a keyboard shortcut, here’s what you need to do. This is a professional and informative response to the question of how to access the keyboard shortcut in Excel.

  1. Go to the Excel spreadsheet where you want to insert rows.
  2. Click on the row header to select the entire row where you want to insert new rows.
  3. Press and hold the Shift + Space keys to select the entire row.
  4. Press Ctrl+Shift+ plus sign on the keyboard to add rows above the selected row.

This 4-step guide explains how to use the keyboard shortcut to insert multiple rows in Excel in a precise and concise manner.

It is essential to note that this shortcut only works in Excel 2007 and later versions. In addition, this method doesn’t work for inserting multiple columns. It is recommended to use other methods to insert multiple columns, such as dragging and dropping.

One suggestion is to use the ‘Insert’ button in Excel. Pressing the Insert button on the keyboard will can other shortcuts such as ‘Insert Rows’ or ‘Insert Columns.’ This suggestion works because it can switch the mode to insert multiple rows by using the keyboard. It is also helpful when you are dealing with multiple workbooks or sheet.

In essence, using the keyboard shortcut to insert multiple rows in Excel is a quick and efficient method. By following these simple steps, you can quickly insert multiple rows in Excel without using the mouse or dragging and dropping.

How to access the keyboard shortcut in Excel-How to Use the Keyboard Shortcut to Insert Multiple Rows in Excel,

Image credits: chouprojects.com by Joel Washington

Steps to insert multiple rows using the shortcut

Inserting multiple rows in Excel can be time-consuming when done manually. Fortunately, a keyboard shortcut can help with this task. Here’s a brief guide on how to use the keyboard shortcut to insert multiple rows in Excel.

  1. First, select the rows where you want to insert multiple rows.
  2. Press and hold the Shift key and then press the Spacebar key. This will select the entire row you clicked on.
  3. Press and hold the Ctrl key and then press the ‘+’ key. This will insert a new row or multiple rows right above the selected row.
  4. Repeat this step to insert more rows if needed.
  5. Once you’re done inserting rows, press and hold the Ctrl key and then press the ‘-‘ key. This will delete the selected row or rows.

It’s important to note that this keyboard shortcut can be performed in any Excel version. Plus, it’s much faster than inserting rows manually one by one.

In addition, it’s worth mentioning that you can use this shortcut to insert rows anywhere in your worksheet, not just at the beginning or end. You can simply select the row where you want to insert new rows and use the shortcut.

To make this process even faster, you can use the mouse to select the row where you want to insert new rows, instead of using the arrow keys. This can save you some time and make the process more efficient.

Steps to insert multiple rows using the shortcut-How to Use the Keyboard Shortcut to Insert Multiple Rows in Excel,

Image credits: chouprojects.com by David Woodhock

Five Facts About How to Use the Keyboard Shortcut to Insert Multiple Rows in Excel:

  • ✅ The keyboard shortcut to insert multiple rows in Excel is “CTRL+SHIFT+ +”. (Source: Excel Easy)
  • ✅ To insert a specific number of rows, select that number of existing rows and use the shortcut. (Source: Tech Community Microsoft)
  • ✅ The shortcut works in all versions of Excel. (Source: Excel Campus)
  • ✅ This shortcut can also be used to insert multiple columns by selecting columns instead of rows. (Source: Ablebits)
  • ✅ This shortcut is a quick and efficient way to add large amounts of data into an Excel spreadsheet. (Source: Lifewire)

FAQs about How To Use The Keyboard Shortcut To Insert Multiple Rows In Excel

How do I use the keyboard shortcut to insert multiple rows in Excel?

To insert multiple rows in Excel using the keyboard shortcut, follow these steps:
1. Select the number of rows you want to insert.
2. Press and hold the Shift and the Spacebar keys simultaneously.
3. Press Ctrl and the “+” key at the same time.

Can I insert multiple rows in Excel without using the keyboard shortcut?

Yes, you can insert multiple rows in Excel without using the keyboard shortcut. Simply right-click on the row you want to insert the new rows below and select “Insert” from the dropdown menu. Then choose the number of rows you want to insert and click “OK.”

What is the maximum number of rows I can insert at once using the keyboard shortcut in Excel?

The maximum number of rows you can insert at once using the keyboard shortcut in Excel is 1,000.

After inserting multiple rows with the keyboard shortcut, how do I select them all?

To select all the newly inserted rows after using the keyboard shortcut in Excel, click on the first row you inserted and hold down the Shift key. Then click on the last row you inserted to select all the rows in between.

Can I undo the keyboard shortcut when inserting multiple rows in Excel?

Yes, you can undo the keyboard shortcut when inserting multiple rows in Excel by pressing the Ctrl + Z keys together. This will undo the last action you performed, including the insertion of multiple rows.

What do I do if the keyboard shortcut doesn’t work when I try to insert multiple rows in Excel?

If the keyboard shortcut doesn’t work when you try to insert multiple rows in Excel, check to make sure that you have selected the correct number of rows and that you are pressing the Shift and Spacebar keys simultaneously. If the shortcut still doesn’t work, try restarting Excel or your computer.

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