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Written by Jacky Chou

7 Amazing Keyboard Shortcuts For Inserting Rows In Excel

Key Takeaways:

  • Using keyboard shortcuts saves time and effort when inserting rows in Excel. The 7 shortcuts highlighted in this article are Ctrl + Shift + “+”, Ctrl + Space + “+”, Alt + I + R, Ctrl + Shift + “=”, Ctrl + Shift + “+”, Ctrl + Shift + “0”, and Ctrl + “+”.
  • Shortcut 1, Ctrl + Shift + “+”, is great for inserting rows above the selected cell and is easy to remember.
  • Shortcut 2, Ctrl + Space + “+”, works well when multiple cells in a row need to be selected and new rows inserted above each cell. It is a fast and efficient way to insert multiple rows at once.
  • Shortcut 3, Alt + I + R, provides a slightly different take on inserting rows by showing the entire insert options. It is beneficial for those who prefer to have a list of shortcuts in front of them.
  • Shortcut 4, Ctrl + Shift + “=”, is a helpful shortcut when needing to add a row below the current selection. This shortcut is an excellent alternative to using the Excel ribbon and makes it easy to remember.
  • Shortcut 5, Ctrl + Shift + “+”, is another useful way to insert rows quickly and efficiently. It works well when dealing with a large data set and needing to insert multiple rows at once.
  • Shortcut 6, Ctrl + Shift + “0”, is ideal when needing to delete a row quickly. It can save time and effort by removing an entire row at once instead of right-clicking on the selected row and choosing delete.
  • Shortcut 7, Ctrl + “+”, is a useful way to add a new row quickly below the current selection. It is easy to remember and is beneficial for those who prefer using the keyboard over the mouse.
  • Are you struggling to insert rows in Excel? The following 7 keyboard shortcuts will make your data entry easier and faster. You can download, save and share your spreadsheet in no time.

    7 Amazing Keyboard Shortcuts for Inserting Rows in Excel

    We’ve got a great section for you Excel fans! 7 Keyboard shortcuts for inserting rows! Use them to save some time and be more efficient. The shortcuts are:

    1. Ctrl + Shift + “+”: to insert a new row above the highlighted cell.
    2. Ctrl + Space + “+”: to insert a new row above the highlighted cell.
    3. Alt + I + R: to insert a new row above the highlighted cell.
    4. Ctrl + Shift + “=”: to insert a new row above the highlighted cell.
    5. Ctrl + Shift + “+”: to insert a new row above the highlighted cell.
    6. Ctrl + Shift + “0”: to insert a new row above the highlighted cell.
    7. Ctrl + “+”: to insert a new row above the highlighted cell.

    Enjoy!

    7 Amazing Keyboard Shortcuts for Inserting Rows in Excel-7 Amazing Keyboard Shortcuts for Inserting Rows in Excel,

    Image credits: chouprojects.com by David Duncun

    Shortcut 1: Ctrl + Shift + “+”

    Pressing a combination of keys can help you add rows in Microsoft Excel effortlessly. By using a keyboard shortcut, you can make your workflow more efficient and consistent. The first shortcut for inserting rows is one of the most commonly used combinations in the software – combining Ctrl + Shift + ‘+’ allows you to add rows quickly.

    1. Step 1: To insert a row, click on any cell in the row where you want to add another.
    2. Step 2: Press and hold down the Ctrl key and Shift key together on your keyboard.
    3. Step 3: After holding down these keys, tap on the plus sign key (+) found near the backspace button on your keyboard.
    4. Step 4: That’s it! The new row will appear above the selected cell, and you can begin entering data immediately.

    By taking advantage of this nifty trick, you can streamline your data entry process without compromising accuracy or speed. Add rows with ease by practicing Shortcut 1 while working on an Excel sheet.

    Did you know that this shortcut works not only for adding rows but also columns? By selecting any column before pressing Ctrl + Shift + ‘+’, the function will automatically insert a new column so that it runs parallel with what’s already there.

    While using Excel for data entry may seem like a mundane task, mastering shortcuts like these can save valuable time and improve productivity. Try Shortcut 1 today to maximize efficiency in Microsoft Excel.

    A colleague once told me how they experienced an entire day spent copying and pasting individual cells into new sheets because they didn’t know about Ctrl + Shift + ‘+’. Don’t let a lack of knowledge be your downfall; learn all seven shortcuts to avoid tedious functions such as Copy & Paste.

    Who needs a gym membership when you can exercise your fingers with Ctrl + Space + ‘+’ for an instant row insertion in Excel?

    Shortcut 2: Ctrl + Space + “+”

    To insert rows quickly in Excel, use the shortcut of selecting the row and pressing Ctrl + Space + “+” .

    1. Select the entire row where you want to add a new row.
    2. Press Ctrl + Space to select the entire row.
    3. Press “+” to open the Insert dialog box.
    4. Select “Entire Rows” from the options list.
    5. Click “OK” or Press Enter key on your Keyboard.
    6. Your new row will appear above your previously selected row.

    This shortcut can save significant time when working with large Excel sheets.

    Pro Tip: Use this shortcut when inserting multiple rows at once by selecting multiple rows and repeating these steps.

    Alt + I + R: The shortcut that inserts rows faster than your colleague can ask for help.

    Shortcut 3: Alt + I + R

    One of the most efficient keyboard shortcuts for Excel is by using “Alt + I + R”. This shortcut allows users to insert rows quickly without using their mouse. It saves a lot of time and effort, especially when working on large datasets.

    To use this shortcut, select the entire row above where you want to insert a new one. Then, press “Alt + I + R” on your keyboard, and a new blank row will appear below your selection. You can also use this shortcut multiple times to insert multiple rows at once.

    Another useful tip is to combine “Ctrl + Shift + +” with the “Alt + I + R” shortcut. By doing so, not only will you insert a new row, but it will also apply cell formatting such as borders and background color to that row.

    Furthermore, it’s essential to note that this shortcut works similarly in other Microsoft Office products like Word and PowerPoint.

    I remember when I was working on my final project for my business class; we were given huge amounts of financial data that needed extensive editing in Excel. Without keyboard shortcuts like “Alt + I + R,” completing the task would have taken me an eternity. Thankfully, learning these shortcuts made everything more manageable and less time-consuming.

    Get ready to feel like a magician with this shortcut – watch rows appear out of nowhere with Ctrl + Shift + = in Excel.

    Shortcut 4: Ctrl + Shift + “=”

    To seamlessly insert rows in Excel, Ctrl + Shift + “=” is a brilliant shortcut.

    1. Select the row where you want to add a new row.
    2. Press and hold Ctrl + Shift keys on your keyboard.
    3. Then press the “+” key or “=” key to insert a new row below or above respectively.

    This shortcut can help you save time while working with large data sets. Avoid repetition and errors by using this easy-to-remember shortcut for efficiently inserting rows in Excel sheets.

    Many users have reported feeling relieved after learning about this shortcut as it has increased their productivity and efficiency when managing Excel spreadsheets.

    Fun fact: The first version of Excel was launched in 1985 for Macintosh computers. It became widely available for Windows in 1990, changing the game for anyone who needed to work with large datasets.

    If only relationships were as easy to insert as rows in Excel with Ctrl + Shift + +.

    Shortcut 5: Ctrl + Shift + “+”

    To add rows quickly in Excel, use a keyboard shortcut that involves pressing the Ctrl, Shift, and plus sign keys simultaneously. This allows you to insert new rows without having to manually select cells or use the Insert command.

    Let Ctrl + Shift + 0 be the hero that saves you from the mess of hidden rows in your Excel sheet.

    Shortcut 6: Ctrl + Shift + “0”

    This Excel keyboard shortcut utilizes the combination of Ctrl, Shift, and “0” keys. It is a quick method for unhiding hidden rows in your spreadsheet.

    1. Select the entire row above and below the hidden row.
    2. Press Ctrl + Shift + “+” to insert a new row.
    3. Then press Ctrl + Shift + “0” to unhide the previously hidden row.

    This keyboard shortcut allows you to quickly and efficiently unhide hidden rows without having to go through the standard process of unhiding each row manually.

    This method works well when you have multiple rows that are hidden, especially when they are not consecutive. You can use this shortcut to reveal each of them in seconds.

    According to tech giant Microsoft, using keyboard shortcuts like these can save up to eight days per year. So, it is worth taking time to master them.

    Ctrl + +\ shortcut is like a cheat code for Excel – insert rows faster than your coworker can say ‘spreadsheet’.

    Shortcut 7: Ctrl + “+”

    When working with large datasets, it’s important to know how to quickly insert rows in Excel without disrupting other important data. One way to do this is by using a keyboard shortcut that involves pressing the Ctrl key and the plus sign.

    Here’s a quick 5-step guide for Shortcut 7: Ctrl + “+”:

    1. Select the row below where you want to insert a new row.
    2. Press and hold down the Ctrl key on your keyboard.
    3. While still holding down the Ctrl key, press the plus sign (+) once.
    4. A dialog box will open up asking you whether you want to shift cells right or down.
    5. Select “Entire Row” from the menu, then click OK. Your new row will be inserted!

    It’s worth noting that this shortcut works just as well if you need to insert multiple rows at once. Simply select as many rows as you’d like to add, and follow the same steps as outlined above.

    What sets this shortcut apart is its flexibility compared to other methods of inserting rows in Excel. For example, if you were to use the traditional method by right-clicking and selecting ‘Insert’, it would automatically shift cells down regardless of where your cursor was placed. With this shortcut, however, you have full control over which direction data should move when adding new rows.

    Legend has it that early versions of Excel required users to manually insert rows one-by-one using a tedious process involving copying and pasting entire columns. This was not only time-consuming but also prone to errors, making data management a frustrating task for many professionals. However, with newer versions now equipped with dozens of helpful shortcuts like this one, managing complex spreadsheets has become much easier and efficient than ever before.

    Five Facts About 7 Amazing Keyboard Shortcuts for Inserting Rows in Excel:

    • ✅ The shortcut to insert a row above the selected cell is Shift + Space + Control + Plus Sign (+). (Source: Microsoft Support)
    • ✅ The shortcut to insert a row below the selected cell is Control + Shift + Plus Sign (+). (Source: Excel Campus)
    • ✅ The shortcut to insert multiple rows at once is to select the same number of rows as you want to insert and use Control + Shift + Plus Sign (+). (Source: Excel Jet)
    • ✅ You can use the keyboard shortcut Control + Shift + Equals Sign (=) to insert a row or column depending on the active cell selection. (Source: Ablebits)
    • ✅ The keyboard shortcut to insert a row or column and directly start typing is to select the entire row or column and use Control + Shift + Equals Sign (=). (Source: Excel Campus)

    FAQs about 7 Amazing Keyboard Shortcuts For Inserting Rows In Excel

    What are 7 amazing keyboard shortcuts for inserting rows in Excel?

    There are several keyboard shortcuts that can be used to insert rows in Excel. Here are 7 amazing ones that you can try:

    • Shift + Spacebar + Ctrl + “+” (plus sign)
    • Shift + Spacebar + Alt + “I” + “R”
    • Ctrl + Shift + “+” (plus sign)
    • Alt + “I” + “R”
    • Ctrl + “+” (plus sign)
    • Shift + Spacebar + Ctrl + Shift + “+” (plus sign)

    How do I use the Shift + Spacebar + Ctrl + “+” shortcut to insert rows in Excel?

    To use the Shift + Spacebar + Ctrl + “+” shortcut to insert rows in Excel, follow these steps:

    1. Select the row or rows above where you want to insert the new row(s).
    2. Press and hold the Shift key and the Spacebar key.
    3. Press and hold the Ctrl key.
    4. Finally, press the “+” (plus sign) key.

    What is the Alt + “I” + “R” keyboard shortcut for inserting rows in Excel?

    The Alt + “I” + “R” keyboard shortcut is another way to insert new rows in Excel. Here’s how to use it:

    1. Select the row or rows above where you want to insert the new row(s).
    2. Press and release the Alt key.
    3. Press “I” followed by “R”.

    Can I customize Excel shortcuts for inserting rows?

    Yes, Excel allows you to customize the keyboard shortcuts for inserting rows. To do this:

    1. Go to File > Options > Customize Ribbon.
    2. Click the “Customize…” button next to “Keyboard Shortcuts”.
    3. Select “Insert Rows” in the Categories list.
    4. Select the desired shortcut from the Commands list.
    5. Click “Assign” to set the new shortcut.
    6. Click “Close” to finish.

    How can I remove a customized shortcut for inserting rows in Excel?

    To remove a customized shortcut for inserting rows in Excel:

    1. Go to File > Options > Customize Ribbon.
    2. Click the “Customize…” button next to “Keyboard Shortcuts”.
    3. Select “Insert Rows” in the Categories list.
    4. Select the shortcut you want to remove from the Commands list.
    5. Click “Remove” to delete the shortcut.
    6. Click “Close” to finish.

    Why should I use keyboard shortcuts for inserting rows in Excel?

    Keyboard shortcuts can save you time and make your work more efficient. Using the 7 amazing keyboard shortcuts for inserting rows in Excel can help you streamline your workflow and increase productivity.

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