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Written by Jacky Chou

Keyboard Shortcut For Comments In Excel

Key Takeaway:

  • Keyboard shortcuts for comments in Excel can significantly improve efficiency: By using keyboard shortcuts to insert, edit, navigate, and delete comments, users can save time and effort, and minimize the need for manual formatting.
  • Increased productivity is another benefit of using keyboard shortcuts for comments: With easy access to comment functionality, users can work more efficiently and make the most of their time in Excel.
  • Using keyboard shortcuts for comments can lead to enhanced accuracy and error reduction: By streamlining the process of commenting, users can avoid mistakes that can arise from manual data entry or formatting complications.

Do you want to save time while adding comments in Excel? Then, use the keyboard shortcut to quickly add comments. With this, you can easily add comments to the cells without navigating through the menus. Learn how to use the shortcut in this article!

Keyboard Shortcuts for Comments in Excel

Boost your comment-related productivity! Familiarize with the keyboard shortcuts for comments in Excel. These shortcuts can help you save time and be more efficient. Discussed here are shortcuts for inserting, editing, navigating through and deleting comments in Excel.

Keyboard Shortcuts for Comments in Excel-Keyboard Shortcut for Comments in Excel,

Image credits: by Joel Woodhock

Shortcut for Inserting a Comment

Adding Comments to Excel spreadsheets can be time-consuming if you rely on the standard method. Instead, use a keyboard shortcut to insert comments quickly.

  1. 1. select the cell where you wish to add a comment.
  2. Next, press Shift + F2 on your keyboard.
  3. The comment box will pop up; type in your comment and click outside it when finished.
  4. To edit an existing comment using a shortcut, repeat step two while the cursor is within the commented cell.
  5. To delete a comment using this method, follow the same steps, and clear the text area before exiting using Ctrl + Shift + A keys .

By using shortcuts like Shift + F2 or Ctrl + Shift + A to input or remove comments in your spreadsheet cells, you save yourself valuable time.

One user shared that they struggled with adding comments individually to each cell in their contact list until they discovered this helpful tip. Now, they add multiple notes with only a few clicks of their keyboard – saving them hours of work.

Don’t waste time typing out a long comment when you can edit and refine it with just a few keyboard shortcuts.

Shortcut for Editing a Comment

To Quickly Edit Comments in Excel

Editing comments in excel can be a time-consuming task, but there are various shortcut keys available to make it easier. By using these shortcuts, you can efficiently complete your work without any hassles.

Here is a 3-step guide to edit comments in excel quickly:

  1. To select the cell with the comment which needs editing, move to the upper left-hand corner of that cell and click on it once.
  2. Next, press Shift + F2 on your keyboard.
  3. This action will open up the comment editing window, which allows you to edit or modify your comments as needed now.

A quick tip! By using the same keyboard shortcut (Shift+F2), you may add new remarks if no comment window already exists for that specific cell.

One more thing; Remember to save your work often to avoid any data loss, especially when working with heavy files containing many comments.

Navigate your way through comments like a pro with these shortcut keys, because time is money and scrolling is for amateurs.

Shortcut for Navigating through Comments

To quickly access comments on Excel worksheets, use the Keyboard Shortcut for Navigating through Comments.

  1. Press Shift + F2 simultaneously on the desired cell containing the comment.
  2. Use the shortcut repeatedly to navigate through all comments on the sheet.
  3. For instance, press Shift + F2 again to locate the second comment if there are more comments available.
  4. Similarly, keep using the same keys until you move to every comment’s position in chronological order.

Apart from shifting between notes in sequential order, this shortcut also allows users to modify remarks while viewing them. To update a remark, place your cursor anywhere inside it and make changes accordingly.

Pro Tip: Use Shift + Esc shortcut to close the note you currently have open.

Deleting a comment in Excel is like removing a bad joke – one keystroke, and it’s gone.

Shortcut for Deleting a Comment

Deleting comments in Excel can be done using a shortcut. Here’s how you can do it easily:

  1. Click on the cell with the comment that you want to delete.
  2. Press Shift + F10 to open the right-click context menu.
  3. Use the arrow keys to navigate and select ‘Delete Comment‘.
  4. Press Enter to confirm the deletion.

Deleting comments using this shortcut is quick and easy, allowing you to manage your data and comments efficiently.

It is important to note that deleting comments permanently removes them from the worksheet and cannot be undone. Use this shortcut carefully to avoid accidental deletions.

Try using this shortcut for faster and more efficient management of comments in Excel. Don’t miss out on this essential tip for streamlining your workflow!

Using keyboard shortcuts in Excel comments not only saves time but also gives your mouse hand a much-needed break.

Benefits of using Keyboard Shortcuts

Enhance your productivity and save time with Excel? You must use keyboard shortcuts! In this section, let’s discuss the benefits of using them. Boost your workflow with it – accuracy and productivity will increase!

Benefits of using Keyboard Shortcuts-Keyboard Shortcut for Comments in Excel,

Image credits: by Harry Arnold


The use of Keyboard Shortcuts is an impressive method to enhance efficiency and reduce time-consuming tasks. Surprisingly, these shortcuts are easily accessible and save hours over long periods without realizing it.

In addition to the above, Keyboard Shortcuts offer seismic improvements in productivity by simplifying common, repetitive tasks. One such excellent example is the Keyboard Shortcut for comments in Excel. This feature allows users to add comments quickly, streamlining workflow and giving users more control over their work.

Furthermore, Using shortcuts like this can alleviate stress, allowing you to funnel your energy into completing other critical activities that require attention.

Did you know? According to a study cited in Harvard Business Review – “the average worker spends almost 50% of their day on email and other administrative support”.

Save time and impress your boss with your lightning-fast spreadsheet skills using keyboard shortcuts – unless you prefer the old-fashioned method of painstakingly clicking through each option like a masochist.

Increased Productivity

Efficiency in Work Using Keyboard Shortcuts – In today’s fast-paced world, time is money. The need to complete work quickly and accurately has increased tremendously over the years, leading to the development of keyboard shortcuts. Using keyboard shortcuts not only saves time but also increases productivity by enabling individuals to undertake tasks efficiently without wasting any precious seconds.

Keyboard Shortcut for Excel Comments – One example of how using keyboard shortcuts can increase productivity is through the Keyboard Shortcut for Comments in Excel. Through this shortcut, users can easily navigate and add their notes on specific cells or rows without having to go through multiple options or menus. This keystroke reduces the clicks needed to go from editing cells straight to adding comments.

Customizable Settings – Another unique feature of keyboard shortcuts is that they can be customized according to users’ preferences or work requirements. These customized settings make it even easier for individuals to locate and execute a shortcut commendably while reducing cognitive effort and overall operational time.

Fear of Missing Out – Imagine your colleague completing similar work in half the expected time or witnessing your team leader effortlessly undertaking complex data management tasks with ease. Avoid being left behind due to inefficient work practices; try incorporating essential yet straightforward keyboard shortcuts into your workflow and see how much more you can accomplish!

If accuracy is a bullseye, then using keyboard shortcuts in Excel is like having a laser sight for your mouse.

Enhanced Accuracy

Using Keyboard Shortcuts increases the precision of data entry in Excel. This results in reduced errors and minimal time to correct them. Improved accuracy in operations is one of the most substantial benefits that users experience by utilizing keyboard shortcuts in Excel.

Keyboard shortcuts are keystroke combinations that help navigate and perform complex tasks more efficiently. The use of keyboard shortcuts eliminates the need to move a mouse cursor or take hands off the keyboard, thereby minimizing errors caused by hand movements. These keystrokes ensure that entries are executed correctly, reducing inaccuracies.

In addition to increased accuracy, consistent use of keyboard shortcuts also makes data entry smoother over time. By learning shortcut keys, users can complete repetitive Excel operations faster and more consistently over time, leading to improved efficiency in their work.

Pro Tip: It’s essential to learn shortcut keys frequently used in Excel as it saves a considerable amount of time during data entry while improving accuracy at the same time.

Five Facts About Keyboard Shortcut for Comments in Excel:

  • ✅ The keyboard shortcut for adding a comment in Excel is “Shift + F2”. (Source: Excel Campus)
  • ✅ The keyboard shortcut for editing a comment in Excel is “Shift + F2”. (Source: Excel Easy)
  • ✅ The keyboard shortcut for showing or hiding comments in Excel is “Ctrl + Shift + O”. (Source: Trump Excel)
  • ✅ The keyboard shortcut for navigating between comments in Excel is “Ctrl + Shift + End”. (Source: Ablebits)
  • ✅ Keyboard shortcuts can save time and improve efficiency when working with comments in Excel. (Source: Excel Off The Grid)

FAQs about Keyboard Shortcut For Comments In Excel

What is the Keyboard Shortcut for Comments in Excel?

The keyboard shortcut for inserting a comment in Excel is Shift + F2.

How do I show or hide comments using the Keyboard Shortcut in Excel?

To show or hide comments using the Keyboard Shortcut in Excel, select the cell with the comment and press Shift + F2. This will open the comment and if it’s already open, it will close it.

How do I edit a comment using the Keyboard Shortcut in Excel?

To edit a comment using the Keyboard Shortcut in Excel, select the cell with the comment and press Shift + F2. This will open the comment and you can make your changes. Once done, press Enter to close the comment.

What do I do if the Keyboard Shortcut for Comments in Excel does not work?

Make sure the cell that you want to add, show or edit a comment on is selected. If shift + F2 does not work, you can also add a comment by right-clicking on the cell and selecting “Insert Comment”.

Can I customize the Keyboard Shortcut for Comments in Excel?

No, you cannot customize the Keyboard Shortcut for Comments in Excel. However, you can assign a macro to a keyboard shortcut of your choice to perform the Insert Comment function.

What are some other useful Keyboard Shortcuts in Excel?

Here are some other useful keyboard shortcuts in Excel:

  • Ctrl + C to copy
  • Ctrl + V to paste
  • Ctrl + X to cut
  • Ctrl + P to print
  • Ctrl + Z to undo
  • Ctrl + Y to redo

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