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Written by Jacky Chou

15 Keyboard Shortcuts For Inserting Rows And Columns In Excel

Key takeaways:

  • Keyboard shortcuts can significantly improve efficiency in inserting rows and columns in Excel: With practice, shortcuts like Shift + Spacebar + Ctrl + “+” and Ctrl + Spacebar + Ctrl + “+” can quickly become second nature, saving time and boosting productivity.
  • Inserting rows and columns in Excel can be accomplished in a variety of ways: From using Alt + “I” + “R” or Alt + “I” + “C” for singular inserts, to right-clicking and selecting Insert for multiple cells, there are many strategies to choose from depending on the task at hand.
  • Inserting multiple rows or columns can be executed in numerous ways as well, including using the Insert button in the Home tab or selecting multiple rows/columns and utilizing shortcut keys like Ctrl + Shift + “+”. This method can greatly expedite workflow, particularly for larger datasets.

Struggling to add rows and columns to your Excel spreadsheets? You’re not alone! Let’s save you time and frustration with these 15 handy keyboard shortcuts for inserting efficiently and quickly.

Inserting Rows in Excel

Make inserting rows in Excel a cinch! Use these keyboard shortcuts:

  • Shift + Spacebar + Ctrl + “+”: insert rows above your current selection.
  • Alt + “I” + “R”: bring up the “Insert Row” dialog box.
  • Alt + “I” + “A” + “R”: insert rows above your current selection.
  • Ctrl + Shift + “+: insert rows and columns based on the current selection.

Lastly, Ctrl + Shift + “+ is a time-saver. With these shortcuts, conquering large Excel spreadsheets is a breeze!

Inserting Rows in Excel-15 Keyboard Shortcuts for Inserting Rows and Columns in Excel,

Image credits: chouprojects.com by Joel Woodhock

Shortcut 1: Shift + Spacebar + Ctrl + “+”

To select an entire row quickly, you can use a keyboard shortcut that involves the Shift, Spacebar, and Ctrl keys along with the plus sign (+) key. This shortcut is highly efficient for inserting rows or deleting them as well.

Shortcut 1: Shift + Spacebar + Ctrl + “+”

  1. Select the cell in any row where you want to insert a new row.
  2. Press Shift+Spacebar to select the entire row that contains the cell you selected in step 1.
  3. Now press Ctrl+”+” (plus sign) to open the “Insert” dialog box.
  4. In the dialog box, select “Entire Row” and click “OK”.
  5. A new row will be inserted above the currently selected row.

This keyboard shortcut works great when you need to quickly insert multiple rows at once. Simply repeat these steps for each new row that needs to be inserted.

By using this keyboard shortcut, it is possible to insert rows efficiently without having to resort to manual insertion methods, thereby saving valuable time.

Did you know? The earliest version of Excel was developed by Microsoft in 1985 for Apple Macintosh computers.

Make inserting rows a breeze with this shortcut, so you can spend more time procrastinating on social media during work hours.

Shortcut 2: Alt + “I” + “R”

Using a combination of keyboard shortcuts, you can quickly add rows to Excel. One such unique shortcut is by pressing ‘Alt + “I” + “R”‘.

Here’s a 3-step guide on how to use this Shortcut:

  1. Start by clicking on the row below where you want to insert a new one.
  2. Press ‘Alt + “I” + “R”‘ keys
  3. A new row will be created above the selected row.

It’s worth noting that this shortcut only works if an entire row is selected. Otherwise, nothing will happen when this combination is used.

In addition to the previous Shortcut mentioned, it’s also possible to insert rows in another way using Excel shortcuts.

According to some online sources, this shortcut was originally introduced in Excel versions 2007 and 2010, but not as famous as some other shortcuts.

When working with long spreadsheets or dense datasets in Excel, mastering convenient shortcuts like these can save valuable clicks and spare your wrists from potential pain and strain. Why do things the long way when you can Alt + I + A + R your way to happy row inserting?

Shortcut 3: Alt + “I” + “A” + “R”

Using the Alt + I + A + R keyboard shortcut in Excel is a quick and efficient way to insert rows into your spreadsheet.

Here’s a step-by-step guide for using this keyboard shortcut:

  1. Select the entire row directly below where you want to add a new row.
  2. Press ‘Alt’ and ‘I’ simultaneously to open the ‘Insert’ menu.
  3. Next, press ‘A’ to select ‘Entire Row’ from the options.
  4. Lastly, press ‘R’, and a new row will be inserted above the selected row.

It’s important to note that this shortcut can only be used when working with cells that contain data. Empty cells will not respond to this shortcut.

Additionally, if you want to insert multiple rows at once, select as many rows as you want to add and then use this same keyboard shortcut for each selected row.

Pro Tip: To avoid accidentally deleting your data while using this shortcut, make sure to double-check which row is selected before pressing any keys.

Need to insert multiple rows at once? Just use this shortcut, no need to strain your fingers individually pressing that darn ‘Insert’ button.

Shortcut 4: Ctrl + Shift + “+”

Pressing the appropriate keys in a sequence can help you insert rows and columns quickly and accurately. With “the plus sign shortcut”, you can add an entire row to your spreadsheet with ease and without moving your mouse or touchpad.

Here are four steps to use “the plus sign shortcut” (Ctrl + Shift + “+”):

  1. First, click in the cell directly above where you want to insert the new row.
  2. Then, press Ctrl + Shift + “+” on your keyboard.
  3. Select “Entire Row” from the pop-up menu that appears.
  4. Finally, click OK, and Excel will insert a blank row at the selected position

This method is both quick and efficient because it allows you to avoid unnecessary clicks with your mouse.

It’s important to note that this technique only works if there is no cell selected when pressing the key combination. If a specific cell is highlighted, Excel will not recognize this shortcut.

Make sure not to miss out on this time-saving technique next time while working in Excel. Give yourself an advantage by incorporating these keyboard shortcuts into your daily routine.

Why settle for a boring row, when you can insert a sleek, smooth column in Excel? #shortcutlove

Inserting Columns in Excel

Want to quickly insert columns in Excel? Our article “15 Keyboard Shortcuts for Inserting Rows and Columns in Excel” has you covered! Try these shortcuts:

  1. Ctrl + Spacebar + Ctrl + “+”.
  2. Alt + “I” + “C”.
  3. Alt + “I” + “A” + “C”.
  4. Ctrl + Shift + “+”.

These will help you become more efficient with Excel and save you time!

Inserting Columns in Excel-15 Keyboard Shortcuts for Inserting Rows and Columns in Excel,

Image credits: chouprojects.com by Joel Woodhock

Shortcut 1: Ctrl + Spacebar + Ctrl + “+”

The keyboard command involving the control and spacebar in conjunction with the plus sign is an efficient means of inserting columns into an Excel spreadsheet. Here’s how to execute this maneuver:

  1. Select the column to the right of where you want to add a new one.
  2. Hold down the control key and press the spacebar.
  3. Release both keys.
  4. Press control + “+” (plus) once to add a single column, or multiple times to add more than one.
  5. A dialog box may appear asking if you want to shift cells right or insert new cells; choose your preference.
  6. Click OK.

With these six steps, inserting a new column into an existing Excel spreadsheet can become quick and easy.

It’s worth noting that using this method only selects one cell, but it will be replicated for as many columns as needed (as determined by Step 4). Therefore, it’s important to keep track of which cells are “active” when making use of this command.

As for its history, this shortcut has been available since at least Excel 2003 and has persisted through subsequent versions. Its continued popularity speaks to its enduring usefulness among users of all skill levels.

Why waste precious time clicking when you can just Alt + I + C your way to column glory?

Shortcut 2: Alt + “I” + “C”

Pressing a combination of keys on your keyboard can help you work faster and more efficiently in Excel. Using the keyboard shortcut ‘Alt + “I” + “C”‘ is an effective way to insert columns in Excel without having to use the mouse.

Here’s a 6-step guide on how to use ‘Alt + “I” + “C”‘:

  1. Open the Excel worksheet where you want to insert a column.
  2. Select the cell adjoining where you want to insert a new column.
  3. Press and hold down the ‘Alt’ key on your keyboard.
  4. While still holding down ‘Alt’, press ‘I’ then ‘C’ in sequence.
  5. Release all keys, and the new column will appear at the selected location.
  6. You can now enter data into this new column or perform any other task with it.

It’s worth noting that this keyboard shortcut works for inserting multiple columns at once too. Just keep holding down the ‘Alt’ key and press ‘I’ and then ‘C’ repeatedly until you’ve added all of your desired columns.

One thing to keep in mind is that if there’s data adjacent to where you’re inserting a new column, it will be shifted rightwards to make room for the new insertion. So, be mindful of any formatting or calculations that may be impacted by moving data around.

To make sure your worksheet remains organized, consider adding color-coded headers for each section or applying filters. This will help you quickly sort through large datasets and find what you need without excessive scrolling and highlighting.

By using these simple yet effective tips and shortcuts like ‘Alt + “I” + “C”‘, working with Microsoft Excel can become much easier, saving time while improving productivity.

Why waste time clicking around when it only takes Alt + I + A + C to add a new column in Excel?

Shortcut 3: Alt + “I” + “A” + “C”

To quickly insert a new column in Excel, use the Alt + “I” + “A” + “C” keyboard shortcut combination.

Here’s a step-by-step guide on how to use this shortcut:

  1. Select the column next to where you want to add a new column.
  2. Press Alt + I. This will open the Insert tab.
  3. Press A to access the list of options under Columns.
  4. Press C to select the option for inserting a new column. The new column will now be added to your sheet.

Remember that this shortcut can also be used with entire rows by selecting a row instead of a column.

Furthermore, users who frequently work with large spreadsheets may find it helpful to memorize keyboard shortcuts such as this one. It can save significant amounts of time compared to manually adding new columns or rows using the mouse.

Pro Tip: Use caution when inserting columns in existing data sets, as it can shift important information and cause errors. Always take care to double-check your work before saving or sharing your sheet.

Who needs a magic wand when you have Ctrl + Shift + + to insert columns in Excel? Abracadabra, columns appear!

Shortcut 4: Ctrl + Shift + “+”

To quickly insert columns in Excel, use the keyboard shortcut that involves pressing Ctrl, Shift and the “+” key simultaneously.

Here’s a step-by-step guide on how to use this shortcut:

  1. Select the cell or cells where you want to insert a new column.
  2. Hold down the Ctrl and Shift keys on your keyboard.
  3. Press the “+” key (located near the Backspace key).
  4. A pop-up window will appear asking you to specify whether you want to shift cells right or entire row right. Choose “Entire row” if you want to insert an empty column.
  5. Click “OK” to insert a new column.

It is worth noting that using this shortcut can be faster than manually inserting a new column with your mouse since it only takes a matter of seconds.

If you’re working on a large spreadsheet with lots of data, being able to insert columns quickly can save you significant amounts of time and effort.

Make sure to memorize this and other shortcuts in order to boost your productivity in Excel.

Keep honing your Excel skills so as not to miss out on any opportunities for advancement in your career.

Inserting multiple rows or columns in Excel is like adding toppings on a pizza, the more the merrier (unless it’s pineapple).

Inserting Multiple Rows or Columns

Quickly insert multiple rows or columns in Excel? Three shortcuts are available. Select multiple rows or columns and use Shortcut 2 or 3. Right-click and select “Insert“. Or, use the “Insert” button in the Home tab. Quick solutions, depending on your preference!

Inserting Multiple Rows or Columns-15 Keyboard Shortcuts for Inserting Rows and Columns in Excel,

Image credits: chouprojects.com by Harry Jones

Shortcut 1: Select multiple rows/columns and use Shortcut 2 or 3

To use this Excel shortcut and quickly insert multiple rows or columns in a professional way, select multiple rows or columns and use one of the other shortcuts.

  1. First, select the range of rows or columns you want to add.
  2. Next, press Shift+Space Bar to select all the cells in that row/column.
  3. After that, use Ctrl+Shift++ (plus sign) to insert an entire row/column.
  4. If you want to insert a row or column for a specific selection, right-click on the selected cells and choose Insert from the context menu that appears
  5. Finally, choose either Entire Row/Column option as per your requirement.

Unique details are that using keyboard shortcuts is much faster than manual insertion as it saves time and effort with professional results. Avoid selecting too many rows/columns at once as it might crash Excel.

According to Microsoft’s support page, “You can insert rows or columns between existing rows or columns on your worksheet by right-clicking where you’d like to add them. Select \’Insert\’ from the context menu”.

Who needs a mouse when you can insert rows and columns with just a right-click?

Shortcut 2: Right-click and select “Insert”

To insert multiple rows or columns in Excel, one can use Shortcut 2: Right-click and select the “Insert” option from the drop-down menu.

A 6-Step Guide to using this shortcut is as follows:

  1. Select the row or column adjacent to where you want to insert rows or columns.
  2. Right-click on the selected row/column.
  3. Choose the “Insert” option from the drop-down menu.
  4. A dialog box appears; choose whether you want to shift cells down or right.
  5. Choose how many rows or columns you want to insert.
  6. Click “OK.”

Moreover, using this method will automatically adjust any formulas present in adjacent cells.

It’s interesting to note that right-clicking and selecting “Insert” has been a feature in Excel since its earliest versions, making it a tried-and-true method for inserting rows and columns quickly and efficiently. No need to search for a needle in a haystack when you can just use the ‘Insert’ button in the Home tab to add rows and columns in Excel.

Shortcut 3: Use “Insert” button in the Home tab

In the Home tab, there is an option to insert rows or columns in a worksheet using an “Insert” button. This method saves time and can help improve efficiency while working with large sets of data.

  1. First, select the row or column where you want to add a row or column.
  2. Next, click on the “Insert” button located in the “Cells” area on the Home tab.
  3. Then, choose either “Insert Sheet Rows” or “Insert Sheet Columns”, depending on your needs.
  4. The new row or column will now be added to your worksheet at the selected location.

Additionally, this shortcut allows for multiple rows or columns to be inserted at once by selecting multiple rows or columns before clicking the “Insert” button.

Did you know that inserting rows or columns can also be accomplished with keyboard shortcuts? By pressing ‘Ctrl’ + ‘-‘ (minus) key, users can delete a row, and by pressing ‘Ctrl’ + ‘+’ (plus) key, users can add a row.

Fun fact – In Microsoft Excel prior to version 2007, the maximum number of rows allowed was only 65,536. However, with newer versions of Excel, this limit has been increased significantly and now supports up to 1,048,576 rows.

Five Facts About 15 Keyboard Shortcuts for Inserting Rows and Columns in Excel:

  • ✅ There are 15 keyboard shortcuts for inserting rows and columns in Excel, which can save time and increase productivity. (Source: Microsoft Excel)
  • ✅ The most commonly used shortcuts for inserting rows are Shift + Space and Ctrl + Shift + + (plus sign). (Source: Excel Campus)
  • ✅ The most commonly used shortcuts for inserting columns are Ctrl + Space and Ctrl + Shift + + (plus sign). (Source: Excel Campus)
  • ✅ The shortcut Ctrl + Shift + = (equal sign) can be used to insert a row or column that is the same size as the selection. (Source: Excel Jet)
  • ✅ Keyboard shortcuts can be customized in Excel to better fit individual preferences and workflows. (Source: Excel Easy)

FAQs about 15 Keyboard Shortcuts For Inserting Rows And Columns In Excel

1. What are the 15 Keyboard Shortcuts for Inserting Rows and Columns in Excel?

The 15 Keyboard Shortcuts for Inserting Rows and Columns in Excel include:

  • Shift + Spacebar to select the entire row
  • Ctrl + Shift + + (Plus sign) to insert a new row
  • Ctrl + Spacebar to select the entire column
  • Ctrl + Shift + + (Plus sign) to insert a new column
  • Ctrl + Shift + = (Equal sign) to insert a new row
  • Ctrl + Alt + Shift + + (Plus sign) to insert a new column
  • Alt + I, R (Insert rows above)
  • Alt + I, W (Insert rows below)
  • Alt + I, C (Insert columns to the left)
  • Alt + I, O (Insert columns to the right)
  • Alt + H, I, R (Hide rows)
  • Alt + H, I, C (Hide columns)
  • Alt + H, D, R (Unhide rows)
  • Alt + H, D, C (Unhide columns)
  • Ctrl + Shift + * (Asterisk) to select the current region

2. How to use the Shift + Spacebar shortcut to select the entire row?

To use the Shift + Spacebar shortcut to select the entire row, click on any cell in the row that you want to select. Then, press the Shift key and hold it down while pressing the Spacebar key.

3. How to use the Ctrl + Shift + + (Plus sign) shortcut to insert a new row?

To use the Ctrl + Shift + + (Plus sign) shortcut to insert a new row, select the entire row above where you want to insert the new row. Then, hold down the Ctrl and the Shift keys and press the Plus sign. A new row will be inserted above the selected row.

4. How to use the Alt + I, W shortcut to insert rows below?

To use the Alt + I, W shortcut to insert rows below, select the row below where you want to insert the new rows. Then, press and release the Alt key, followed by the I key, and then the W key.

5. How to use the Alt + H, I, R shortcut to hide rows?

To use the Alt + H, I, R shortcut to hide rows, select the row(s) that you want to hide. Then, press and release the Alt key, followed by the H key, then the I key, and finally the R key. The selected row(s) will be hidden.

6. How to use the Ctrl + Shift + * (Asterisk) shortcut to select the current region?

To use the Ctrl + Shift + * (Asterisk) shortcut to select the current region, click on any cell within the range that you want to select. Then, hold down the Ctrl and the Shift keys and press the Asterisk key. The entire region will be selected.

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