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Written by Jacky Chou

15 Keyboard Shortcuts For Adding Rows And Columns In Excel

Key Takeaway:

  • Keyboard shortcuts in Excel can help to save time and increase productivity. Learning and using these shortcuts will enhance your experience and allow you to manipulate data more efficiently.
  • The shortcuts to add rows and columns in Excel are especially useful. These shortcuts include inserting a row above or below, inserting a column to the left or right, and inserting multiple rows or columns at once. By mastering these shortcuts, you can add and organize data quickly and easily.
  • In addition to adding rows and columns, it is important to be familiar with other basic Excel operations such as deleting rows or columns, moving and copying rows or columns, and hiding or unhiding rows or columns. By familiarizing yourself with all of these operations, you can become proficient in Excel and handle larger datasets with ease.

Struggling to keep on top of your data? Alleviate the stress with these quick, foolproof keyboard shortcuts – you’ll never have to manually add rows and columns in Excel again!

15 Keyboard Shortcuts for Adding Rows and Columns in Excel

We’ve got 15 keyboard shortcuts to make rows and columns in Excel faster and simpler. This section will show you these shortcuts that’ll help you set up your worksheet, with auto-arrangement and organization of your data. Inserting, deleting, moving, hiding and unhiding rows and columns – all can be done quickly with these shortcuts. Excel work will be much more effective!

15 Keyboard Shortcuts for Adding Rows and Columns in Excel-15 Keyboard Shortcuts for Adding Rows and Columns in Excel,

Image credits: by James Washington

Shortcut 1: Insert a Row Above

In Excel, there is a keyboard shortcut to easily add a row above the current active cell. Adding rows in Excel can be time-consuming and tedious, but with this shortcut, it becomes much simpler.

  1. First, select the row above where you want to add a new row
  2. Next, press Shift + Space to select the entire row
  3. Then, press Ctrl + Shift + Plus (+) on your keyboard
  4. Finally, a new row will appear above the selected row

Furthermore, this shortcut can save a lot of time as adding new rows by manually selecting cells is quite inefficient. Plus, it is useful when working with very large data sets that require frequent additions or modifications of rows.

Once while working on an important project spreadsheet for my company’s financial report, I had to add several new rows which was taking too much time. That’s when my colleague showed me this shortcut and since then it has been a lifesaver! It saves me hours of manual work and helps me in completing my tasks efficiently.

Adding a row in Excel is like making a bed – it’s just one more thing you have to do before you can finally relax.

Shortcut 2: Insert a Row Below

To add a row below in Excel using a shortcut, here’s how you can do it:

  1. Select the entire row above which you want to add a new row.
  2. Use the keyboard shortcut ‘Ctrl‘ + ‘+‘ (plus sign) to insert a new row below.
  3. The inserted row will automatically inherit the formatting and formulas of the previous row.
  4. If you want to insert multiple rows, select the same number of rows as the number of rows you want to add and then use the keyboard shortcut ‘Ctrl‘ + ‘+‘ (plus sign).
  5. Make sure that you don’t have any cell selected within the selected range while inserting multiple rows at once or else Excel could override your existing data.
  6. If you want to undo adding a new row, use the keyboard shortcut ‘Ctrl‘ + ‘Z

Inserted rows are beneficial when dealing with large data sets because they help maintain uniformity across all data points.

Once a row is added below, make sure to fill out its fields with relevant information. According to Microsoft, 21.2 billion spreadsheets exist on devices worldwide!

Why bother with a left-handed compliment when you can just insert a column to the left in Excel?

Shortcut 3: Insert a Column to the Left

This Excel keyboard shortcut allows you to insert a column to the left of the current selection, without having to manually create and move cells.

  1. Select the column where you want to insert a new one.
  2. Press 'Ctrl' + '+' (plus key) on your keyboard.
  3. An ‘Insert Dialog Box’ will appear on your screen.
  4. Select ‘Entire Column’ option at the top of this dialog box.
  5. Click on ‘Ok’ Button, and a new column appears to the left of the selected column.

This feature comes in handy while working with large data sets that need continuous adjustments without interrupting productivity.

Did you know? This keyboard shortcut is also known as ‘Shift + Spacebar, Ctrl + Plus Sign.’ It can be used interchangeably depending on personal preference and ease of use.

Fun Fact: Accidentally deleting an entire column or row is a common mistake made by novice Excel users. However, with this shortcut, adding back deleted columns or rows becomes hassle-free!

Add a column to the right and keep your spreadsheet looking as organized as your sock drawer (unless you’re like me and your sock drawer is a disaster).

Shortcut 4: Insert a Column to the Right

A Keyboard Shortcut for Excel

To insert a column to the right in Excel using a keyboard shortcut, follow these 5 simple steps:

  1. Click on the cell or column where you want to add a new column.
  2. Press and hold down ‘Ctrl’ and shift key at the same time.
  3. Press ‘+’ sign to open an Insert dialog box.
  4. Select “Entire Column” from the options & hit Enter.
  5. A new column will appear on the right of your selected cell or column.

In order to save time while working on large data sets or complex spreadsheets, utilizing keyboard shortcuts like this one can be extremely efficient. It is important for users to master this technique to streamline their workflow.

Did you know that Microsoft Excel is used by more than 750 million people worldwide? It has become an industry standard for organizing, analyzing, and visualizing data.

Inserting multiple rows has never been easier – unless you’re trying to insert rows into someone’s dinner conversation.

Shortcut 5: Insert Multiple Rows at Once

To insert multiple rows in Excel at once, try using a time-efficient shortcut- It can be achieved by using ‘Quick Access Toolbar’.

Here’s how you can do it:

  1. Select the row above which you want to insert new rows.
  2. Click on the ‘Insert’ tab present in the top menu.
  3. Choose ‘Insert Sheet Rows’ or press CTRL + SHIFT + “+”.
  4. The selected rows will be shifted down and new blank cells will appear.
  5. To add multiple rows, highlight rows (in multiples) below which you want to insert new rows.
  6. Repeat step 3, and it’ll create as many new blank cells/rows selected.

This technique speeds up the process of adding multiple lines, especially if using a mouse or long cut command do not seem practical enough.

Additionally, you can use Keyboard shortcuts regularly to save on time and improve productivity further. Try to make format changes seamless with easy keyboard combinations for prompt modifications like changing font size/type/alignment.

Using such hotkeys eliminates the necessity of navigating through menus every time one wants to execute such commands- reducing overall navigation speed, allowing for more time-efficiency.

Save time by inserting multiple columns at once in Excel – because who has the patience for one column at a time?

Shortcut 6: Insert Multiple Columns at Once

To quickly and efficiently insert multiple columns in Excel, try utilizing the relevant Keyboard Shortcut. This method can save time spent clicking through menus to add individual columns.

Here’s a simple 3-step guide to using ‘Shortcut 6: Insert Multiple Columns at Once‘:

  1. Highlight the desired number of columns where you want to insert new ones (e.g. select two adjacent columns).
  2. Press and hold down the ‘Ctrl‘ key on your keyboard.
  3. While still holding down ‘Ctrl‘, press the ‘+‘ key to insert new columns to the right of your selection or ‘‘ key to insert them on the left.

It’s important to note that this shortcut is particularly useful when repeatedly inserting groups of columns at once.

If you need to add more than one row or column at a time, double-clicking on the edge of a column header or row header will automatically add a new one in that spot. However, it only adds one row/column each time and may not be as speedy if multiple rows/columns are required.

Did you know? According to Microsoft, there are over 200 keyboard shortcuts available for Microsoft Excel!

Inserting rows and columns has never been easier, it’s like a magician pulling out endless scarves from his hat.

Shortcut 7: Insert a Series of Rows or Columns

Inserting a Sequence of Rows or Columns in Excel can be done quickly with a keyboard. Here’s how:

  1. Select the entire row(s) or column(s) where you want to insert new ones.
  2. Press and hold Ctrl + Shift, then press + (plus sign) on your keyboard.
  3. Release all keys. A dialog box will appear.
  4. Select ‘Rows‘ or ‘Columns‘, depending on what you want to add.
  5. Type the number of rows/columns that you want to insert and click OK.

To make sure these new rows/columns are added at the exact place where you need them, select an adjacent cell before inserting.

This shortcut works with any set of selected rows/columns, regardless of their position on the worksheet.

Don’t miss out on speeding up your work in Excel! Try this shortcut yourself.

Adding a new worksheet in Excel is like adding a new toy to a kid’s toy box – it may not solve the problem, but it sure is exciting.

Shortcut 8: Insert a New Worksheet

To insert a new worksheet in Excel, you can use a keyboard shortcut. This action will help you to create another sheet for your data, calculations or graphs without navigating through the menus.

Here is a 3-step guide on how to use this shortcut:

  1. Press Shift + F11 keys simultaneously on the keyboard.
  2. The new blank worksheet will be created and placed as the first sheet on the left-hand side of your current active sheet.
  3. You can rename it by double-clicking the tab name and then typing in a new name.

In addition, this shortcut enables you to switch back and forth between your newly created sheets quickly. It gives you more flexibility in organizing your work within one Excel file without compromising its clarity.

Consider using this shortcut when working with large amounts of data that are split into multiple categories or when planning an extensive project where different aspects must be tracked separately. By using multiple sheets within one Excel file, they are all easily accessible at all times.

To enhance this experience further, try customizing your worksheets according to colour schemes that won’t cause confusion. Add formulae or formatting styles that make sense for you.

Remember: Quick edits only take seconds!

Removing rows in Excel is like playing a game of Whac-A-Mole, but with less fun and more spreadsheets.

Shortcut 9: Delete a Row or Rows

To remove a Row or Rows from Excel, follow these steps:

  1. First choose the row/rows that you wish to delete for which you can use the shortcut keys or simply select it with your mouse pointer.
  2. Once you have selected the row, hit Ctrl – minus (-) sign. This will prompt an alert box asking whether to delete the entire row or only the contents of the cell.
  3. Press “Shift+ Spacebar” to select a row and then use Control – Minus (-) key to delete it.

Moreover, deleting rows is essential when unwanted data occupies space in a worksheet. So, it is necessary to understand this function properly as removing incorrect columns or rows may lead to errors and non-functionality of complex spreadsheets.

Did you know that Excel was first developed by Microsoft for Macintosh in 1985?

Say goodbye to columns faster than you can say ‘CTRL+’-‘Minus Sign’ with Shortcut 10 in Excel.

Shortcut 10: Delete a Column or Columns

To delete one or more columns from an Excel sheet, you can use the appropriate keyboard shortcuts.

A 5-Step Guide to using ‘Shortcut 10: Remove a Column or Columns’:

  1. Select the column that you want to delete.
  2. Use the shortcut Ctrl + – (minus sign).
  3. A dialog box will appear and ask if you want to shift left or right, choose whichever option suits your needs.
  4. If you want to remove multiple columns at once, select all columns that need deletion, then press Ctrl + – (minus sign).
  5. Ensure ‘Delete entire row’ is selected in the pop-up dialog box when removing several columns simultaneously.

It is helpful to note that once you’ve selected a column, pressing the Delete key on your keyboard will only remove the contents of that column’s cells. It will not delete the entire column.

To keep your Excel sheets organized, consider deleting any unnecessary rows or columns after finishing with them. Additionally, avoid deleting important data accidentally by double-checking your selections before hitting Delete.

Delete with confidence: Shortcut 11 lets you erase cell contents with the ease of a hitman wiping out evidence.

Shortcut 11: Delete the Cell Contents

To remove data from cells, you can use a convenient shortcut.

  1. Select the cell or range of cells with data you wish to delete
  2. Press the “Delete” key or “Backspace” key on your keyboard
  3. If you want to clear formatting as well, use the keyboard combination “Ctrl+Shift+~”
  4. If you only want to remove formulas and preserve formatting, press “Ctrl+” “-“ followed by “Enter”
  5. If you want to remove all content within a row or column, select the entire row or column and then use the same steps as above
  6. To remove all content from a worksheet, choose “Select All” and then follow the previous steps.

Deleting cell contents is a simple and straightforward shortcut that can help you quickly edit your Excel worksheets.

It’s important to note that even once data has been deleted from a cell or range of cells, it may still exist in your workbook’s revision history. Be mindful of this when working with sensitive information.

Save time and impress your boss by mastering Shortcut 12: Move Rows or Columns in Excel- because who needs manual dragging and dropping?

Shortcut 12: Move Rows or Columns

When working with Excel, sometimes you may need to move rows or columns for better organization and analysis. This is where a certain shortcut can come in handy.


  1. Select the row(s) or column(s) that you want to move.
  2. Hold down the Shift key and hover the cursor over the border of the selected cells until it changes to a four-headed arrow.
  3. Click and drag the cursor to move the row(s) or column(s) to where you want them.
  4. To insert new rows or columns while moving, hold down the Control key while dragging.
  5. Release the mouse button and keys when done moving.

For efficient data management, moving rows or columns suits unparalleled requirements.

Did you know that this shortcut also works when copying selected rows or columns? Try it out by holding down the Option (Mac)/Alt (Windows) key while dragging!

Once upon a time, a financial analyst was struggling with a large data set on Excel when she discovered this shortcut. With just one easy movement, she was able to rearrange columns and speed up her analysis significantly. The analyst was thrilled at how much time she saved by using this simple method!

Copy-pasting rows and columns in Excel is a shortcut to save time, and also a shortcut to looking like you know what you’re doing.

Shortcut 13: Copy Rows or Columns

To perform copying of rows or columns in Excel, follow these simple steps in this keyboard shortcut guide:

  1. To copy a row or rows, select the row number(s).
  2. Use the shortcut 'Ctrl + C' to copy the row(s).
  3. To paste the copied row(s), select the row below or above where you want to paste.
  4. Use the shortcut 'Ctrl + Shift + +' to paste and shift down or 'Ctrl + Shift + =' to paste and shift right.
  5. Similarly, to copy a column or columns, select the column letter(s).
  6. Use 'Ctrl + C' to copy the column(s) and 'Ctrl + Shift + +' (or '=') to paste it wherever needed.

By following this set of instructions given above about copying rows and columns, productivity can increase tremendously in Excel usage. It is recommended that before using any shortcuts, users should take time out to become familiar with them by practicing for a while. This can lead to naturalizing shortcuts within one’s memory, allowing them easier access with much more speed compared with other methods.

Remember that practicing shortcuts regularly can lead to increased efficiency in performing tasks quickly and accurately.

In addition, why hide your mistakes when you can hide the whole row or column with just one shortcut?

Shortcut 14: Hide Rows or Columns

To hide rows or columns in Excel, use a keyboard shortcut that allows for more efficient navigation and organization of your data.

  1. Highlight the rows or columns you wish to hide.
  2. Press the Ctrl + 9 keys to hide rows or Ctrl + 0 keys to hide columns.
  3. To unhide, highlight the row directly above or column directly to the left of the hidden section, right-click and select “Unhide.”
  4. An alternative option is to press Ctrl + Shift + 9 keys to unhide rows or Ctrl + Shift + 0 keys to unhide columns.

In addition to hiding rows or columns, Excel offers additional keyboard shortcuts for inserting and deleting rows and columns. By incorporating these shortcuts into your workflow, you can save time and improve efficiency.

Pro Tip: Use CTRL + Spacebar keys to quickly select an entire column and Shift + Spacebar keys to quickly select an entire row.

Why hide rows or columns when you can just ignore them like you ignore your ex’s texts?

Shortcut 15: Unhide Rows or Columns

To reveal hidden rows or columns in Excel, explore the following guideline:

  1. Open the Spreadsheet in Excel
  2. Select one or multiple rows or columns around the hidden one(s)
  3. Go to the Home tab and find the Cells group
  4. Click on Format from the Cells group
  5. From its menu items choose Hide & Unhide option
  6. Finally, click Unhide Rows or Unhide Columns

Note that hiding a row or column will not delete it permanently; rather it will remove it temporarily from sight. By following this simple process above, you can easily bring them back to view and continue working as needed.

Spend some time exploring relevant shortcut keys for desirable results and efficiency of work.

Don’t miss out on accessing these shortcuts and enhancing your workflow in Excel today!

5 Well-Known Facts About 15 Keyboard Shortcuts for Adding Rows and Columns in Excel:

  • ✅ Keyboard shortcuts can save time and increase productivity when working with Excel. (Source: Lifewire)
  • ✅ One of the most commonly used keyboard shortcuts for adding rows or columns in Excel is “Ctrl + Shift + +”. (Source: Excel Campus)
  • ✅ Another useful keyboard shortcut is “Alt + I + R” for inserting rows or “Alt + I + C” for inserting columns. (Source: Excel Easy)
  • ✅ “Ctrl + =” is a popular keyboard shortcut for adding a new row or column with formulas included. (Source: Spreadsheeto)
  • ✅ Mastering these keyboard shortcuts can streamline your Excel workflow and make working with large data sets much easier. (Source: Business Insider)

FAQs about 15 Keyboard Shortcuts For Adding Rows And Columns In Excel

What are the 15 keyboard shortcuts for adding rows and columns in Excel?

Here are the 15 keyboard shortcuts for adding rows and columns in Excel:

  • Add a row above: Alt + I, R
  • Add a row below: Alt + I, A
  • Add a column to the left: Alt + I, C
  • Add a column to the right: Alt + I, O
  • Add a row or column: Ctrl + Shift + +
  • Delete a row: Ctrl + –
  • Delete a column: Ctrl + – (hyphen)
  • Insert a row: Shift + Spacebar, then Alt + I, R
  • Insert a column: Ctrl + Spacebar, then Alt + I, C
  • Select an entire row: Shift + Spacebar
  • Select an entire column: Ctrl + Spacebar
  • Select multiple rows or columns: Shift + Arrow keys
  • Extend the selection to the last non-blank cell: Ctrl + Shift + End
  • Extend the selection to the last non-blank cell in the column: Ctrl + Shift + ↓
  • Extend the selection to the last non-blank cell in the row: Ctrl + Shift + →

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