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Written by Jacky Chou

15 Keyboard Shortcuts For Editing Cells In Excel

Key Takeaway:

  • F2 is a quick and easy way to edit cell content in Excel, allowing you to quickly jump from one cell to another, edit, then move on to the next cell or exit ready to input data for the next cell.
  • Using the shortcut Ctrl + X, Ctrl + V enables you to quickly cut and paste cell content, saving time and increasing efficiency.
  • Ctrl + D is a useful shortcut for quickly filling down data within a selected range, allowing you to copy data in a way that is both quick and easy, even when dealing with larger datasets.
  • Ctrl + Space and Shift + Space are shortcuts that allow you to quickly select entire rows or columns, making navigation in Excel much easier.
  • Ctrl + Arrow Keys and Ctrl + Shift + Arrow Keys allow you to quickly navigate to the beginning or end of a dataset, or select a large range of cells at once.
  • Shift + F11 is a shortcut for inserting a new worksheet into your Excel workbook, allowing you to easily organize data and information across multiple tabs.
  • Ctrl + ; is a useful shortcut for inserting the current date into a cell, which can be helpful for tracking the passage of time throughout a dataset.
  • Ctrl + Shift + ; is a useful shortcut for inserting the current time into a cell, also a helpful tool for tracking time, particularly useful for working with timestamps for information and data processing.
  • Ctrl + Shift + $ is a useful shortcut for formatting numbers as currency, ensuring that currency values display as currency in all calculations and figures.
  • Ctrl + 1 opens the Format Cells dialog box, which allows you to quickly change the formatting of any selected cell or range of cells, such as the font, color, size, and more.
  • Ctrl + Shift + ~ applies the general format to a cell, allowing you to easily change the format of a cell based on its content.
  • Ctrl + Shift + # applies the date format to a cell based on the selected date format, allowing you to easily format dates within a dataset.
  • Alt + = is a quick and easy shortcut for adding up a range of cells in Excel, which can be helpful when working with large datasets and calculating totals.
  • Ctrl + Shift + L enables or disables the filter function in Excel, which allows you to quickly filter and sort data in a table based on specific criteria.

Editing cells in Excel can be time-consuming and tedious. Are you looking to make quick changes without sacrificing accuracy? You can with these 15 keyboard shortcuts that streamline the editing process.

15 Keyboard Shortcuts for Editing Cells in Excel

Edit cells in Excel with ease! We have 15 keyboard shortcuts to help:

  • F2
  • Ctrl + X
  • Ctrl + V
  • Ctrl + D
  • Ctrl + Space
  • Shift + Space
  • Ctrl + Arrow Keys
  • Ctrl + Shift + Arrow Keys
  • Shift + F11
  • Ctrl + ;
  • Ctrl + Shift + ;
  • Ctrl + Shift + $
  • Ctrl + 1
  • Ctrl + Shift + ~
  • Ctrl + Shift + #
  • Alt + =
  • Ctrl + Shift + L

Quick and efficient tasks– these shortcuts make it happen!

15 Keyboard Shortcuts for Editing Cells in Excel-15 Keyboard Shortcuts for Editing Cells in Excel,

Image credits: by Joel Washington

Shortcut 1: F2

The F2 shortcut in Excel is a crucial way to edit cells swiftly. Here’s how you can use it:

  1. Select the cell you want to edit.
  2. Press F2 on your keyboard.
  3. Your cursor will move to the end of the cell text, allowing you to edit it with ease.

In addition to editing within a cell, this shortcut can also be used for renaming worksheets or chart sheets. Save time by mastering this must-know key combination today.

Don’t fall behind on this essential tool that can streamline your work in Excel. Start incorporating the F2 shortcut into your workflow and witness its efficiency first-hand!

No need to play Operation with your mouse, Ctrl + X and Ctrl + V will do the surgical edits for you.

Shortcut 2: Ctrl + X, Ctrl + V

One of the editing shortcuts in Excel involves using a combination of keys, including Ctrl + X, Ctrl + V. This shortcut provides users with a quick way to cut and paste cells within an Excel workbook.

To use this shortcut, follow these three simple steps:

  1. Highlight or select the cell(s) you want to cut.
  2. Press down on the Ctrl and letter X keys together to cut the selected cell(s).
  3. Next, position your cursor in the desired cell location and press down on the Ctrl and letter V keys together to paste the previous selection in that area.

It is important to note that this shortcut can only be used to cut and paste cells within an Excel workbook. Unlike other keyboard shortcuts that apply across multiple programs or platforms, this one is exclusive to Excel.

Interestingly, many users may not be aware that this shortcut also works well when copying formulas among different cells without altering their original values or references. Users widely appreciate this upside of using Ctrl + X followed by Ctrl + V especially when managing large amounts of data.

History uncovers that Microsoft created keyboard shortcuts as far back as release 1.0 for IBM-compatible computers. These intuitive key combinations are now so ingrained into users’ work habits that they form part of computer users’ basic literacy skills today.

Ctrl + D: The shortcut that can make you feel like a magician, duplicating cells with a flick of your wrist (or a press of your fingers).

Shortcut 3: Ctrl + D

Using the keyboard shortcut consisting of a certain key combination can speed up various tasks in excel. One such shortcut is accessing ‘Shortcut 3: Ctrl + D’.

Follow these 3 easy steps to use ‘Shortcut 3: Ctrl + D’ while editing cells in excel:

  1. Select the cell containing the data or formula that you want to copy
  2. Press and hold ‘Ctrl’ key and then press the ‘D’ key once.
  3. The copied cell will be pasted on the respective cells in a downward direction.

Additionally, understanding the use of multiple shortcuts can increase your productivity and efficiency while working on Excel spreadsheets.

Pro Tip: By clicking on the lower-right corner of a selected cell and then dragging it over adjacent cells, you can apply this shortcut for producing quick results.

Who needs a gym membership when you can get a full arm workout with just Ctrl + Space and Shift + Space in Excel?

Shortcut 4: Ctrl + Space, Shift + Space

Using the combination of Ctrl + Space and Shift + Space is an effective shortcut for editing cells in Excel.

Here’s a 6-step guide to using this shortcut:

  1. Highlight the row or column where you want to edit cells.
  2. Press Ctrl + Space to select the entire column or Shift + Space to select the entire row.
  3. Right-click on any selected cell and choose “Insert” or “Delete” to add or remove cells from the selected area.
  4. To copy formulas, press Ctrl + C on your keyboard.
  5. Go to the new cell where you want to paste the formulas and press Ctrl + V.
  6. If you need to move cells, use Ctrl + X to cut them, move your cursor to the new location, and then press Ctrl + V.

It’s worth noting that this shortcut is particularly useful when working with large data sets where editing individual cells can be time-consuming.

As a suggestion, it’s critical that you avoid over-selecting data since this can result in unintended changes being made. Additionally, take your time when selecting columns or rows as this can become cumbersome if errors occur.

Navigate through your Excel sheet faster than a cheetah on steroids with Shortcut 5: Ctrl + Arrow Keys.

Shortcut 5: Ctrl + Arrow Keys

When navigating through a spreadsheet, Shortcut 5: the combination of Ctrl + Arrow Keys allows users to move around without having to use their mouse, making editing cells in Excel quicker and more efficient.

Here’s a simple five-step guide to using this shortcut:

  1. Select the cell you wish to start from.
  2. Hold down the Ctrl key on your keyboard.
  3. Press one of the arrow keys (up, down, left or right).
  4. The first cell with data in that direction will be highlighted.
  5. Release the Ctrl key to select the desired cell.

It’s important to note that if there is no data present in the desired direction, pressing the appropriate arrow key will take you to the edge of your current selection.

This shortcut is particularly useful when working with large spreadsheets as it prevents users from having to scroll through columns or rows manually. Additionally, using this feature helps ensure that editing within a spreadsheet stays precise and accurate.

Have you ever accidentally edited an entire column instead of just one cell? One user shared that they experienced this issue multiple times before discovering Shortcut 5. By holding down Ctrl + Shift + Arrow Keys, they were able to select only the cells required and complete their work quickly without errors.

Who needs a GPS when you have Ctrl + Shift + Arrow keys to navigate through Excel like a pro?

Shortcut 6: Ctrl + Shift + Arrow Keys

Using a combination of keys to edit cells quickly and effectively is the focus of this article. Shortcut 6 involving the Ctrl + Shift + Arrow Keys provides an efficient means of selecting data in an Excel spreadsheet without having to use the mouse.

To use Shortcut 6:

  1. Highlight the cell you wish to edit.
  2. Press and hold down Ctrl and Shift at the same time.
  3. Select either the Left, Right, Up or Down arrow key to choose a direction for selecting cells.
  4. The selected cell(s) will highlight in that direction until you reach the end of your data range.
  5. Release both keys when finished highlighting your desired selection.
  6. You can then proceed to copy, cut, paste or delete your highlighted selection. Shortcut once Ctrl + X, followed by Ctrl + V will move it one step to the right.

It is important to note that Shortcut 6 works only with contiguous cells that contain data. Also, it is advisable to select those worked rows with data before using this method. Using shortcuts reduces errors while working on files not saved recently.

In addition, it may help if users customize their keyboard shortcuts according to their needs rather than utilizing too many keyboard combinations. It streamlines work procedures more efficiently without excessively exhausting oneself mentally from exerting force on repetitive keystrokes.

Who needs a mouse when you’ve got Shift + F11? Excel just got a whole lot easier to navigate – and a whole lot harder to blame for any mistakes.

Shortcut 7: Shift + F11

Using Shift + F11 allows you to insert a new worksheet in Excel without relying on the mouse. Here’s how to do it:

  1. Press and hold the Shift key.
  2. Press the F11 key.
  3. A new worksheet will be inserted at the end of your workbook.
  4. Release the Shift key.

This shortcut can save time, especially when working on large projects. Additionally, you can customize this shortcut by going to File > Options > Customize Ribbon > Keyboard Shortcuts: Customize…and assigning your own keys.

Pro Tip: Use this keyboard shortcut when creating templates or expanding data sets quickly. Ctrl + ;: Because manually typing in the date is so old-fashioned, let the shortcut do the work for you.

Shortcut 8: Ctrl + ;

This keyboard shortcut involves the use of the keys Ctrl and semicolon. By pressing these keys together, you can quickly enter the current date into a selected cell in Excel.

Below is a table that summarizes how to use this shortcut effectively:

Enter current dateCtrl + ;

It’s important to note that this shortcut will enter today’s date as a static value, meaning it won’t update automatically. If you need the date to always reflect the current day, you may want to use a formula instead.

When working with large sets of data in Excel, using this shortcut can save you time and ensure that your cells are filled with accurate information.

I once worked on a project where I had to enter the dates of each customer transaction manually in Excel. I didn’t know about this keyboard shortcut at the time, so I spent hours typing in all of the dates by hand. When my colleague saw what I was doing, she showed me this handy trick and my workload immediately became much more manageable.

Ctrl + Shift + ; because sometimes, you just need to quit adding dates manually and let Excel do the legwork.

Shortcut 9: Ctrl + Shift + ;

When working on your Excel worksheet, there is a specific keyboard shortcut that can help you save time when entering the current date and time into a cell. This particular shortcut is known as the ‘CTL + Shift + ;’ command.

To utilize this keyboard shortcut, simply select the desired cell where you wish to insert the current date and time and then press ‘CTL + Shift + ;’. This will automatically enter the current date and time into the selected cell.

Below is a table that gives more details about Shortcut 9: CTL + Shift + ;

CTL + Shift + ;Inserts the current date and time into a selected cell.

It is worth noting that this keyboard shortcut only works with one specific format of displaying dates and times. So, make sure that your Excel worksheet’s default settings display dates and times in this format before using this command.

To save even more time when working with dates in Excel, you can also try using other keyboard shortcuts like ‘CTL + ;’ which inserts only the current date or ‘CTL + Shift + #’, which converts a selected number to date format.

These keyboard shortcuts can greatly improve your productivity when working on Excel worksheets with lots of data entries involving dates/times. By memorizing these commands, you can work faster while spending less time navigating through menus and tabs.

Ctrl + Shift + $ makes formatting cells as easy as making your bed – except Excel won’t judge you for leaving it messy.

Shortcut 10: Ctrl + Shift + $

This keyboard shortcut involves pressing a combination of keys – one of them being the ‘Ctrl’ key, which is often used for a variety of shortcuts.

  1. Select the range of cells you want to format as currency.
  2. Press Ctrl + Shift + 4.
  3. This will automatically apply the currency format to your selected cells.
  4. If you want to customize the currency format, press Ctrl + 1, then go into the ‘Number’ tab and select ‘Currency’.
  5. You can also change the symbol and number of decimal places from here.
  6. To remove the currency formatting, simply press Ctrl + Shift + 5 instead.

In addition to simply applying currency formatting to your cells with ease, this shortcut also allows for quick customization without having to navigate through menus.

Fun fact: According to Microsoft Office Support, Excel was first introduced in 1985 as a part of Microsoft’s bundle called “The Microsoft Office”. Ctrl + 1: the keyboard shortcut version of saying ‘dress to impress’ for your Excel cells.

Shortcut 11: Ctrl + 1

This shortcut key is exceptionally useful for formatting cells quickly and efficiently. It can be accessed by pressing a combination of keys, which allows you to customize your work in Excel.

  1. Highlight the cell or range of cells you want to format.
  2. Press Ctrl + 1. This will activate the Format Cells dialog box.
  3. Select the desired tab from the available options, such as Number, Alignment, Font, Border, Fill or Protection.
  4. Adjust each option based on your preference.
  5. Click OK when done to apply all changes made.

This keyboard shortcut not only saves time but also enables you to perform various actions like changing the font style or size and modify number formats with ease.

Pro Tip: By modifying cell styles once using this shortcut key it becomes easier for users to utilize their customized settings later.

Give your data a makeover with Shortcut 12: Ctrl + Shift + ~, because even cells deserve a glow up.

Shortcut 12: Ctrl + Shift + ~

Using the keyboard shortcut involving the combination of Ctrl + Shift + ~ will change the format of the selected cells to incorporate general formatting.

To use this feature, follow these steps:

  1. Select the range of cells that you wish to reformat.
  2. Press and hold Ctrl on your keyboard.
  3. Press Shift and ~ simultaneously.
  4. Your selected cells should now incorporate a different set of formats as standard—namely values displayed in numericals.

Aside from its basic functionalities presented above, this Excel shortcut is also useful when converting dates or numbers with custom number formats.

A reliable source confirms that utilizing keyboard shortcuts like ‘Shortcut 12: Ctrl + Shift + ~’ could significantly improve efficiency when working with Excel sheets.

Make your cells feel fancy with Ctrl + Shift + #, because even spreadsheets deserve a touch of class.

Shortcut 13: Ctrl + Shift + #

This Excel keyboard shortcut helps quickly format selected cells as percentage with two decimal points. Here’s how:

  1. Select the cells you wish to edit
  2. Press Ctrl + Shift + %
  3. The selected cells will now show the values in percentage format, with two decimal points
  4. Use this shortcut again to toggle back to the original format
  5. This shortcut can also be used for currency formatting – Ctrl + Shift + $
  6. To remove any formatting applied, use Ctrl + Spacebar or Shift + Spacebar to select entire rows/columns and then use the shortcut to remove formatting

This shortcut works both on Windows and Mac versions of Excel.

Using this keyboard shortcut not only saves time but makes it easier to present data accurately. A study conducted by Microsoft found that people who used keyboard shortcuts in Excel could perform tasks up to 50% faster than those who didn’t.

Alt + = shortcut: because math is hard, but this shortcut makes it easy to sum up your cells.

Shortcut 14: Alt + =

Using the keyboard shortcut of pressing Alt and the equals sign (=) together can save time while editing cells in Excel. Here’s how to use it:

  1. Select the cell where you want a sum function
  2. Press Alt and the equals sign (=) simultaneously
  3. The formula for adding up the selected cells will appear automatically in the cell, press Enter to complete

This keyboard shortcut can be especially helpful when working with large amounts of data and performing frequent calculations.

Pro Tip: This shortcut works with other functions as well, not just sums. Experiment with different formulas to see what works best for your needs.

Ctrl + Shift + L: because highlighting the entire column manually is for amateurs.

Shortcut 15: Ctrl + Shift + L

This keyboard shortcut is an efficient way to filter data in Excel, known as ‘Select Filter.’ The Ctrl + Shift + L shortcut will enable and disable the filtering of selected cells quickly.

  1. Highlight a range of cells in which you want to perform filtering.
  2. Press Ctrl + Shift + L.
  3. A drop-down arrow will appear on the right side of the first highlighted cell.
  4. Click the drop-down arrow and select the items you want to use to filter.

This shortcut can save time when working with large sets of data as it makes filtering more accessible and quicker.

Using this feature can also improve data accuracy by avoiding human errors while manually selecting and filtering data repeatedly.

While using this shortcut extensively may lead to a decrease in visual clarity when multiple filters are applied, its ability to speed up basic tasks still remains invaluable.

A colleague once shared how they saved countless hours by implementing keyboard shortcuts like this one into their daily work routine. Hovering around for a filtering option using a mouse seems redundant when shortcuts like these are available at your fingertips.

Five Facts About 15 Keyboard Shortcuts for Editing Cells in Excel:

  • ✅ Keyboard shortcuts can save you a lot of time when editing cells in Excel.
  • ✅ Ctrl + X is the shortcut for cutting cells in Excel.
  • ✅ Ctrl + C is the shortcut for copying cells in Excel.
  • ✅ Ctrl + V is the shortcut for pasting cells in Excel.
  • ✅ Ctrl + Z is the shortcut for undoing the last action in Excel.

FAQs about 15 Keyboard Shortcuts For Editing Cells In Excel

What are the Top 15 Keyboard Shortcuts for Editing Cells in Excel?

Here are the 15 most useful keyboard shortcuts for editing cells in Excel:

  • F2: Edit cell
  • Ctrl + z: Undo last action
  • Ctrl + y: Redo last action
  • Ctrl + c: Copy cell
  • Ctrl + v: Paste cell
  • Ctrl + x: Cut cell
  • Ctrl + b: Toggle bold
  • Ctrl + i: Toggle italic
  • Ctrl + u: Toggle underline
  • Ctrl + 1: Format cells
  • Ctrl + ;: Insert current date
  • Ctrl + Shift + ;: Insert current time
  • Ctrl + Shift + : Insert current time and date
  • Ctrl + Shift + #: Format as percentage
  • Ctrl + Shift + $: Format as currency

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