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Written by Jacky Chou

How To Merge Cells In Excel: Keyboard Shortcuts

Key Takeaway:

  • Keyboard shortcuts provide an efficient method for merging cells in Excel: Using keyboard shortcuts instead of navigating through menus can save time and create a more productive workflow.
  • Method 1: Using the merge and center button: This is a quick and simple method to merge cells by selecting the cells and then clicking on the merge and center button located in the ‘Home’ tab.
  • Method 2: Using the home tab and the keyboard shortcut: This method involves selecting the cells and pressing Alt + H + M + M to merge the cells using the keyboard.
  • Method 3: Using the right-click menu and the keyboard shortcut: This method involves selecting the cells, right-clicking, pressing M, and then pressing Enter to merge the cells using the keyboard.

Worried about merging multiple cells in Excel? You can easily execute the task using keyboard shortcuts. This article provides a step-by-step guide to help you quickly merge cells in Excel with ease.

Keyboard Shortcuts for Merging Cells in Excel

In Excel, merging cells can be a valuable tool when organizing data. Here are some efficient ways to merge cells in Excel using shortcuts:

  1. Selecting the cells to be merged and pressing CTRL+SHIFT+LEFT ARROW followed by CTRL+SHIFT+DOWN ARROW will merge all selected cells into one.
  2. Using the merge cells button located in the Home tab within the Alignment group.
  3. Right-clicking and selecting format cells, then within the Alignment tab, selecting Merge cells.

It is important to note that merged cells can sometimes cause formatting issues and should be used sparingly.

A great resource for learning more about Excel shortcuts and functions is the website, Exceljet.com, which offers a comprehensive guide to mastering Excel.

Remember to use these 15 Keyboard Shortcuts to Show Formulas in Excel for an even more efficient experience.

Method 1: Using the Merge and Center Button

Merging cells in Excel is a useful function for organizing and cleaning up data quickly. Using the Merge and Center button is an easy way to combine multiple cells into one while aligning the content to the center. Here’s a step-by-step guide on how to do it:

  1. Select the cells that you want to merge.
  2. Click on the Home tab in the toolbar.
  3. Locate the Alignment group and click on the Merge and Center button.
  4. The cells will now be merged, and the content will be aligned to the center.
  5. If you want to merge the cells without centering the content, select the Merge Across or Merge Cells options instead.

It’s important to note that merging cells can affect the functionality of certain Excel features, such as sorting and filtering. Use it only when necessary and with caution.

Not all versions of Excel have the Merge and Center button in the same location, so be sure to check your version’s specific instructions.

Merging cells has been a feature in Excel for many years and has proven to be a useful tool for data organization. With the right knowledge and understanding of Excel functions, users can quickly and efficiently manipulate data. For even more Excel tips and tricks, check out our article on “15 Keyboard Shortcuts to Show Formulas in Excel“.

Method 2: Using the Home Tab and the Keyboard Shortcut

Using Excel’s Home Tab and Keyboard Shortcut, users can easily merge cells with a few simple steps. First, select the cells that they want to merge. Next, press the Alt key and H key to access the Home Tab. Finally, press the M key followed by the Enter key to confirm the merge.

To merge cells using the Home Tab and Keyboard Shortcut, follow these steps:

  1. Select the cells that need to be merged.
  2. Press the Alt key and H key to bring up the Home Tab.
  3. Press the M key and then the Enter key to complete the merge.

It’s worth noting that when merging cells, the content of the upper-leftmost cell is retained, and all other contents are deleted.

One suggestion to keep in mind is to always double-check which cells to merge before completing the action. Also, users can explore more Excel shortcuts, such as the “15 Keyboard Shortcuts to Show Formulas in Excel” to increase efficiency and productivity.

Method 3: Using the Right-Click Menu and the Keyboard Shortcut

Using Mouse Clicks and Keyboard Shortcuts is an efficient way to merge cells in Excel. Here’s how to do it the easy way:

  1. Select the cells you want to merge.
  2. Right-click and from the drop-down menu, select ‘Format Cells’ or press the keyboard shortcut ‘Ctrl + 1’
  3. In the ‘Format Cells’ dialogue box, select the ‘Alignment’ tab
  4. Check the box next to ‘Merge Cells’, and then click ‘OK’ or press enter.

For a quick and easy way to merge cells, use this method. Remember that the merged cells will only retain the content of the top-leftmost cell.

Here’s an insider’s tip: In addition to using Merge Cells to consolidate your data, there are other useful keyboard shortcuts to know in Excel. One of them is the ‘Ctrl + ~’ shortcut which shows all formulas in the worksheet. For more such shortcuts, check out the article ‘15 Keyboard Shortcuts to Show Formulas in Excel.’

Did you know that the idea of merging cells in spreadsheets goes all the way back to VisiCalc, the first-ever electronic spreadsheet launched in 1979? Since then, users have relied on this feature to create neat and organized data while saving time and effort.

Five Facts About How To Merge Cells in Excel: Keyboard Shortcuts

  • ✅ Merging cells in Excel can be done using keyboard shortcuts or through the ribbon menu.
  • ✅ To merge cells using keyboard shortcuts, select the cells to be merged and press the keys “Alt” + “H” + “M” + “M”.
  • ✅ Keyboard shortcuts can save time and increase productivity when working with large data sets.
  • ✅ Merged cells can cause issues with sorting and filtering data, so it’s important to use them sparingly and with caution.
  • ✅ It’s possible to split merged cells back into individual cells using the “Merge & Center” dropdown button in the ribbon menu.

FAQs about How To Merge Cells In Excel: Keyboard Shortcuts

How to merge cells in Excel using keyboard shortcuts?

To merge cells in Excel using keyboard shortcuts, you can select the cells you want to merge, then press “Alt + H + M + M”. This will merge the selected cells into one cell.

Can I merge non-adjacent cells using keyboard shortcuts?

No, you can only merge adjacent cells using keyboard shortcuts. If you want to merge non-adjacent cells, you’ll need to use the “Merge & Center” button in the “Alignment” group on the Home tab.

What should I keep in mind while merging cells in Excel?

You should keep in mind that when you merge cells, the contents of the leftmost cell will be retained, and the content from the other cells will be deleted. Additionally, any formatting applied to the merged cells will be based on the formatting of the leftmost cell.

Is it possible to unmerge cells in Excel after merging them?

Yes, it is possible to unmerge cells in Excel after merging them. To do this, you can select the merged cell, then click the “Merge & Center” button again to unmerge it.

What are the advantages of using keyboard shortcuts to merge cells in Excel?

Using keyboard shortcuts to merge cells in Excel can save you time and increase efficiency in your work. It can also help you to avoid errors that may occur when trying to merge cells manually.

Can I customize keyboard shortcuts for merging cells in Excel?

Yes, you can customize keyboard shortcuts for merging cells in Excel. To do this, you can go to the “File” tab, then click “Options”, followed by “Customize Ribbon”. From here, you can click “Keyboard Shortcuts” and customize a shortcut for the “Merge Cells” command.

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