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Written by Jacky Chou

How To Make A Graph On Excel

Key Takeaway:

  • Opening Excel and creating a new workbook is the first step to making a graph in Excel. This involves selecting the appropriate software and opening a new blank workbook.
  • Inputting data for the graph involves organizing the data in columns or rows, depending on the chosen graph type. It’s crucial to ensure that the data is accurate and complete.
  • Selecting the data for the graph involves highlighting the cells that contain the data. It’s important to select all the data for the graph, including the labels.
  • Choosing the type of graph to create depends on the type of data and the desired way of presenting it. Excel offers different graph types, including line graphs, bar charts, and scatter plots.
  • Customizing the graph involves changing the chart style, colors, legend position, and other visual elements to enhance the graph’s appearance and readability.
  • Adding a chart title and axis labels is necessary to help readers understand the graph’s purpose and data. The title and axis labels should be descriptive and concise.
  • Saving and sharing the graph involves selecting the appropriate file format, saving the file, and sharing it with others via email or cloud storage.

Feeling overwhelmed at the thought of creating a graph on Excel? Don’t worry, you’re not alone! This guide will help you make a graph with ease and confidence, so you can focus on analyzing your data.

How to Open Excel and Create a New Workbook

Opening Excel and Creating a New Workbook

To begin using Excel and creating a new workbook, follow these three simple steps:

  1. Launch Excel: Click on the Excel icon in your computer’s toolbar or start menu to launch the application. Wait for the program to fully load before moving on to the next step.
  2. Open a New Workbook: Once Excel has opened, go to the “File” tab located in the top toolbar. Select “New” and then “Workbook” from the dropdown menu. A new workbook will open, ready for you to start inputting your data.
  3. Save Your Workbook: Before proceeding, it’s important to save your newly created workbook. To do this, click on the “File” tab again and select “Save as”. Choose a location on your computer where you would like to save the file, give it a name, and click “Save”.

Remember, when making a header in Excel, it’s important to keep it concise and reflect the content of the worksheet. Avoid using excessive wording or punctuation.

Did you know that Excel was initially released for Macintosh computers in 1985, with the first Windows version being released in 1987? Today, Excel is one of the most widely used spreadsheet programs in the world, available on almost every computer.

How to Open Excel and Create a New Workbook-How to Make a Graph on Excel,

Image credits: by Joel Duncun

How to Input Data for the Graph

Entering Data for Excel Graphs is an essential step in creating an accurate and professional-looking chart. To achieve this, the data needs to be entered correctly. Follow the guide below for a hassle-free experience.

  1. Open Excel and start a new workbook.
  2. Enter your data or copy and paste from another source.
  3. Select the data range to be used in the graph.
  4. Click on the Insert tab and choose the type of chart you want to create.
  5. Follow the prompts to customize your chart to fit your needs.
  6. Ensure that your chart has a title, axis labels, and legend to make it clear and easy to read.

It is crucial to remember that the data entered for your Excel graph should be accurate and relevant to avoid errors. Additionally, ensure that your chart style aligns with your intended message to make it easy to understand.

When selecting the data range, it is essential to include all relevant details and avoid unnecessary data. Label each column and row appropriately to ensure that the data entered is distinct and easy to work with.

Suggestions for creating an accurate Excel chart include:

  • avoiding using different color schemes for different data points,
  • having consistent spacing between data points to enhance clarity, and
  • ensuring that the scale accurately reflects the magnitude of the points on the axis.

By following these tips, you’ll make a professional-looking chart that is easy to understand. Remember, attention to detail is key.

How to Input Data for the Graph-How to Make a Graph on Excel,

Image credits: by Adam Woodhock

How to Select the Data for the Graph

Selecting the Data for Your Graph in Microsoft Excel

To create an accurate and understandable graph in Microsoft Excel, selecting and organizing the data is extremely crucial. Here’s a 3-step guide to selecting the appropriate data:

  1. Identify the range of cells containing the data you want to plot. This includes selecting the column (or row) containing the labels for your data.
  2. Click on the Insert tab and choose the type of graph that best fits your data from the options in the Charts group.
  3. Excel may give you the option to filter out specific data to use in your graph if you only need to display a certain amount of information.

When selecting data for your graph in Excel, it’s important to note that your graph will only be as good as the data you use. Therefore, it’s important to check for accuracy and relevance.

Here’s a true story: A company wanted to display their quarterly sales figures in a visually appealing way. However, they accidentally selected data from a different time period, resulting in a faulty graph that gave inaccurate insights. Double-checking the data can save you from costly mistakes and misrepresentations.

With this guide, you now know how to properly select your data in Excel to create an effective graph.

How to Select the Data for the Graph-How to Make a Graph on Excel,

Image credits: by Joel Jones

How to Choose the Type of Graph to Create

To create an appropriate graph in Excel, it is necessary to understand how to select the proper graph type. This selection is based on the type of data presented and the story that you want to tell with that data. Different types of graphs, such as line charts, bar graphs, pie charts, and scatter plots, convey different information effectively. Hence, it is crucial to choose the most appropriate graph type that can effectively convey the story and insights that you want to convey to your audience.

Graph TypeRecommended Use
Line chartsFor demonstrating trends or for continuous data
Bar graphsFor comparing categories or discrete data
Pie chartsFor illustrating parts of a whole or percentages
Scatter plotsFor displaying the relationship between two variables

It is important to note that there are exceptions to these general guidelines. Thus, it would be best to choose a graph type based on the data being presented.

A key consideration when selecting the graph type is to ensure the data is accurately and effectively conveyed. An improper choice risks misinterpretation of the data by the audience.

Did you know that over 750 million people worldwide use Excel? It is a versatile tool that can be used for data analysis and visualization.

How to Choose the Type of Graph to Create-How to Make a Graph on Excel,

Image credits: by Harry Duncun

How to Customize the Graph

Customizing a Graph on Excel can enhance its visual appeal and make it more informative. Here’s a step-by-step guide on how to customize the graph in Excel.

  1. Choose the graph type that suits your data and purpose.
  2. Edit the chart elements such as title, data labels, axis titles, and legend to make them more descriptive and readable.
  3. Format the chart to improve its visual presentation. This includes changing the color and style of the chart elements, adding a background color or image, and adjusting the size and position of the chart.
  4. Add a trendline to visualize the data trend and forecast future values.
  5. Explore various customization options such as adding annotations, changing axis scales, and using chart templates.

It is advisable to keep the customization moderate, ensuring that the chart remains easy to read and interpret. Also, avoid overloading the chart with unnecessary decorative elements that may distract from the data.

Pro Tip: Use the “Design” tab and “Format” tab in the Chart Tools to customize your graphs seamlessly and efficiently.

Remember, a well-customized graph can effectively transmit information and improve the visual aesthetics of your data presentation.

How to Customize the Graph-How to Make a Graph on Excel,

Image credits: by Joel Arnold

How to Add a Chart Title and Axis Labels

Adding a Chart

  1. Start by selecting the chart, and from the Chart Tools section, click on the Layout tab.
  2. Click on Chart
  3. Type the chart title in the dialogue box that appears, and press Enter.
  4. To add Axis
  5. Type both the horizontal and vertical axis titles in the respective dialogue boxes.
  6. Press Enter to apply the changes.

A noteworthy point to consider is that the title and axis labels must be brief and informative; avoid using unnecessary adjectives or words.

To avoid confusion, make sure that the chart title and axis labels are consistent with the data displayed in the chart. Using titles that are self-explanatory for the chart helps to understand the data better without confusion.

These are some basic steps that one can follow, but one can always experiment and choose different styles or locations for the chart titles and axis labels, depending on the requirement.

A friend of mine once used an irrelevant axis label on his chart, leading to incorrect interpretation of data. Hence, it is essential to double-check the labels and titles before presenting the data.

How to Add a Chart Title and Axis Labels-How to Make a Graph on Excel,

Image credits: by Adam Woodhock

How to Save and Share the Graph

Saving and Sharing Excel Graphs

To share and save your Excel graph, you need to know the proper steps to follow. Firstly, once you have created your graph using Excel, you can save it in various file formats like PNG, JPEG, PDF, among others. You can then upload the saved files on any web platform.

Here is a four-step guide to saving and sharing your Excel graph:

  1. Once you have created your Excel graph, click on ‘File’, select ‘Save As’, and select the file format you wish to use.
  2. After saving the file, you can upload it to any platform that supports the file format you used.
  3. If you wish to share the file with others, you can attach it to an email or upload it to a cloud-based platform like Google Drive or Dropbox.
  4. In cases where you need to share the graph with a team or a group of people, you can publish the graph using Office 365. By publishing, your graph becomes available to everyone within your organization or group.

It is worth noting that after saving and sharing your Excel graph, you should consider creating a backup copy of the file. Additionally, you can consider using a password to prevent unauthorized access to sensitive data on your graph.

Finally, to maintain consistency in your Excel graphs, you should ensure you create a uniform format, such as using the same color for all your graphs, and adding a consistent header and title. This approach helps viewers easily identify and comprehend the content of your graphs.

How to Save and Share the Graph-How to Make a Graph on Excel,

Image credits: by Yuval Woodhock

Five Facts About How to Make a Graph on Excel:

  • ✅ Excel has several chart types to choose from, including bar, line, pie, scatter, and more. (Source: Microsoft)
  • ✅ Users can customize the look of their graphs with various formatting options, such as colors, fonts, and labels. (Source: Tech Junkie)
  • ✅ Excel allows users to add multiple data series to a single chart for easy comparison. (Source: Spreadsheeto)
  • ✅ Users can create dynamic charts in Excel by linking them to cells that update automatically. (Source: Excel Campus)
  • ✅ Excel also offers several add-ins and plugins for advanced charting capabilities, such as data visualization and statistical analysis. (Source: PC World)

FAQs about How To Make A Graph On Excel

How to Make a Graph on Excel?

Excel is a powerful tool for creating different types of graphs. Here are the steps to create a graph in Excel:

  1. Select the data you want to graph.
  2. Click on the “Insert” tab in the toolbar.
  3. Select the type of graph you want from the “Charts” section, such as a bar chart, line chart, or pie chart.
  4. Customize the graph by adding a title, axes labels, and any other necessary formatting.
  5. Save the graph by clicking on the “File” tab and selecting “Save As”.

What are the Different Types of Graphs in Excel?

Excel offers a variety of graph types to choose from, including:

  • Column Chart
  • Bar Chart
  • Line Chart
  • Pie Chart
  • Area Chart

How can I Customize My Graph in Excel?

You can customize your graph in Excel by:

  • Adding titles and axis labels
  • Changing the chart type, color, and style
  • Adding or removing data series
  • Changing the scale of the axes

How can I Create a Trendline on My Graph in Excel?

To create a trendline on your graph in Excel, follow these steps:

  1. Select the data series for which you want to add a trendline.
  2. Click on the “Add Chart Element” button in the toolbar.
  3. Select “Trendline” from the drop-down menu.
  4. Select the type of trendline you want, such as linear or exponential.

How can I Edit My Graph in Excel After Creating it?

You can edit a graph in Excel after creating it by:

  • Right-clicking on the graph and selecting “Edit Data”.
  • Clicking on any element of the graph to select it and then using the formatting tools to make changes.
  • Changing the chart type by selecting a new one from the “Charts” section of the “Insert” tab.

Where can I find Excel Graph Templates?

You can find a wide range of Excel graph templates online by searching for them in your preferred search engine. Some websites that offer Excel graph templates include Microsoft, Vertex42, and Smartsheet.

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