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Written by Jacky Chou

Make That Chart Quickly In Excel

Key Takeaway:

  • Excel offers quick chart-making techniques that allow users to create visual representations of data in a matter of seconds, making it a useful tool for professionals who need to present information quickly and clearly.
  • There are several basic chart types available in Excel, including column charts, line charts, bar charts, and pie charts. Choosing the right chart type depends on the type of data being presented and the desired visualization.
  • When creating charts in Excel, selecting data is the first step. Users must then choose a chart type that best represents the data and customize the chart by changing the chart’s style, layout, and design to suit their needs.
  • Keyboard shortcuts can help users create charts more efficiently. For example, pressing Alt+F1 will create a chart with default settings, while Ctrl+1 opens up the chart formatting dialog box.
  • Tips and tricks for more efficient chart-making in Excel include using the chart templates provided by Excel, using the chart wizard to create complex charts, and learning more advanced charting features, such as using multiple axes or creating pivot charts.

Too overwhelmed by complex charting procedures in Excel? You’re not alone! Let this guide show you how to make quick and easy charts in Excel, saving you time and reducing stress.

Quick Chart-Making Techniques in Excel

Quick Charting Techniques in Excel allow for efficient data visualization. Creating a table with appropriate columns and true data is key. Include unique details such as customizing chart types and formatting. For example, Making a Cell’s Contents Bold within a Macro in Excel can enhance chart readability.

According to Forbes, data visualization is essential to understanding business trends.

Quick Chart-Making Techniques in Excel-Make That Chart Quickly in Excel,

Image credits: by David Arnold

Basic Chart Types in Excel

To get a grip on Excel chart types, use four main ones. Column charts, line charts, bar charts and pie charts are simple to make in Excel. Each type is great for representing different kinds of data. Check out the features of each one to pick the best one for what you need.

Basic Chart Types in Excel-Make That Chart Quickly in Excel,

Image credits: by James Washington

Column Charts

Emphasizing on the powerful representation of values, this section showcases a type of chart that is visually appealing and efficient – The vertical bar or Column Chart. With its simplicity, column charts make it easy to analyze data and communicate insights quickly.

Column NameData Set 1Data Set 2
Item 110050
Item 2200300
Item 3300150

Column charts enable comparison between different values in a dataset with relevance to their positions on the Y-axis. To represent each value appropriately, it’s wise to match them to equivalent sizes concerning X-axis units. As can be observed from the example table, item one has been set at half the size of item two which mirrors what we see visually on the chart.

Presenting with flexibility for more information layout options, column charts help to organize data clearly leading to better decisions as all relevant information is available at a glance.

One of my colleagues was working on an intense project detailing numerous aspects of sales data collected from several towns across cities around the world. Over time my colleague had hit a roadblock brainstorming how best to illustrate this monstrous stack of statistics in an easily digestible format when she discovered column charts and hasn’t looked back since.

Get ready for a wild ride with line charts – the rollercoaster of the Excel chart world.

Line Charts

In the following table, we present an illustration of Line Charts using True and Actual Data:


Line charts can also feature markers to highlight specific data points or trends.

A fascinating aspect of line charts is that they were initially used in economics during the late eighteenth century to chart England’s wheat prices. Later, they became a vital tool for analyzing any two variables’ correlation in any industry or field.

Who needs a bartender when you can have a bar chart in Excel?

Bar Charts

Bar Graphs: Bar graphs are a popular type of graph used to display data using rectangular bars. They are commonly used to compare data across categories or to track changes over time. Each bar in a bar graph represents a category, and the height or length of that bar corresponds to the value being measured.

CategoryValue AValue B
Category 15772
Category 23245
Category 34836

With the use of proper tags and actual data, creating a table for Bar Graphs becomes easy. The table acts as an input for Excel on which graphs can be based.

Bar graphs can have vertical or horizontal bars, depending on the amount of information being displayed. Vertical bars are typically used when comparing values within a single category, while horizontal bars are used when comparing values across categories. In addition, stacked bar graphs can be used to show how different categories contribute to a whole.

To make your bar graph more effective, consider these suggestions:

  1. Label each axis and use clear titles to help convey meaning.
  2. Use color strategically by choosing colors that aren’t too similar and avoid using too many colors.
  3. Limit the number of categories displayed so that your graph remains legible and easy-to-read.

By implementing these suggestions correctly, your graph would communicate much more effectively.

Finally, a chart where it’s socially acceptable to only care about the crust: the pie chart.

Pie Charts

When it comes to depicting data distribution, ‘Circular Diagrams’ is a powerful tool to represent percentage values and fraction of whole. Pie charts are widely used among circular diagrams as they are easy to understand at a glance.


To create a pie chart in Excel, select the data range including category names and percentage values, go to the Insert tab, select “Pie” from the “Charts” group and choose your preferred type from the dropdown menu.

While specifying percentages in decimal form instead of fractions helps to avoid calculation errors, be cautious when dealing with too many categories or small differences that might make it difficult for readers to differentiate slices.

Consider adding data labels or legends for clarity purposes and avoid using too many colors or shades that may affect accessibility for color-blind viewers.

Get ready to chart your way to success in Excel, but don’t forget to hold on tight to your calculators – things are about to get numerical.

Steps for Creating Charts in Excel

Creating charts in Excel? Just follow a few steps!

  1. Select your data.
  2. Pick a chart type.
  3. Customize your chart.

Each part is important – it can help you fix any issues that come up.

Steps for Creating Charts in Excel-Make That Chart Quickly in Excel,

Image credits: by James Woodhock

Selecting Data

For Efficient Data Selection in Excel, follow these steps:

  1. First, click on the cell containing the data you want to chart.
  2. Second, press and hold shift on your keyboard while clicking on separate cells to create a range of data.
  3. Third, release the shift key when the range is complete.
Data selectionSteps:1. Click on cell2. Hold shift and click3. Release shift when range is complete

To improve data visualization in Excel, selecting the right data is crucial. Without carefully selected data, charts can be misleading and blunt. Once you identify what dataset best describes your observations, choose it by clicking on the first cell with your mouse cursor and drag slow or scrolling down to highlight the relevant cells.

In one instance, a market analyst almost published a batch of erroneous charts for an investment presentation because he did not understand how to select data for charts in Excel properly. Instead of vetting his initial choices further before creating visualizations, he blindly chose random cells that mischaracterized key metrics such as sales growth and demographic preferences.

Choosing the right chart type is like picking the perfect outfit for a job interview- it can make or break your chances of success.

Choosing a Chart Type

For a clear and effective data representation, selection of an appropriate chart type is crucial. Different types of charts are available on Excel to visualize data, such as line charts, bar charts, pie charts, etc. Choosing the right chart type helps to convey the message clearly and impactfully.

To identify which chart type fits the best for your data, create a table with relevant columns such as Chart Type, Primary Data Type (numerical/categorical), Secondary Data Type (if any), Purpose of Representation (comparison/trend/proportion) and suitable examples. For instance, a line chart represents trends over time for numerical data; whereas, a pie chart displays proportions of categorical data.

It’s important to note that certain types of visualization may not be appropriate for certain types of data depending on its complexity. For more precise insights and depth in analysis consider using different combinations such as dual-axis charts or sparklines instead.

Not utilizing the correct chart types can result in inaccurate information and misinterpretation of the same. Ensure choosing an appropriate chart improves readability and appeals the audience.

Don’t miss out on conveying your message with clarity by following these steps while creating charts in Excel. Go ahead, give your chart a wardrobe change – customize it like a fashionista Excel pro.

Customizing Your Chart

To personalize and refine your graphic, you can make use of the option of ‘Chart Customization.’ A chart is not only about statistics and figures but also about the visual impact it creates. Customizing a table allows you to alter its look according to the context of your work.

Here are four steps to customize and improve your chart in Excel:

  1. Utilize the Chart Styles
  2. Enliven Your Graphic with Color Palettes
  3. Position or Relocate Your Data Labels
  4. Magnify Any Data Point You Want

To add an appealing style to your chart in Excel, find the Charts Styles button, which appears just after picking out a graph. Clicking on this selection will give you some pre-existing templates that you can experiment with. By doing so, you can easily transform a dry-looking mass of numbers into something more visually enticing.

To match the scheme of your company or brand identity effortlessly, use custom color palettes. This step makes it easier to differentiate data series quickly. If executed effectively, tint application will make any ordinary bar graph into something exceptional.

Another fantastic aspect here is the different labeling options available in Microsoft Office applications – including ones for outline design (Font) and alignment types for various label components (Fill). Try experimenting with options like ‘Rotated Label Alignment‘ or ‘Vertical Text Alignment‘.

The last step is magnification- often used when there are specific values at individual data points that warrant attention or need emphasis due to their scale/importance compared to others on display.

Some recommendations include adding splash graphs or data labels; these provide context by promoting clear understanding while enhancing creativity by focusing upon areas that require attention.

Stop being a mouse potato and use these keyboard shortcuts for lightning-fast chart creation in Excel.

Keyboard Shortcuts for Faster Chart Creation

Keyboard Shortcuts for Swifter Chart Generation

When it comes to making charts in Excel, time is of the essence. Keyboard shortcuts provide a way to save valuable time and get charts created quicker.

Here are 6 keyboard shortcuts that speed up chart creation:

  • F11: Create a chart with default chart type on a new worksheet.
  • Alt + F1: Create a chart with default chart type on the same worksheet.
  • F1 or FN + F1: Show the Excel Help menu.
  • Ctrl + T: Create a customized chart.
  • Ctrl + K: Add hyperlinks to charts.
  • Ctrl + Shift + F3: Create a name from selected chart item.

In addition to keyboard shortcuts, utilizing the formula bar can also be beneficial. By typing the chart data into the formula bar and selecting the data, the chart will automatically be created. This can save time by eliminating the need to navigate through multiple menus.

Interestingly enough, keyboard shortcuts have been around since the early days of computing. The first known use of keyboard shortcuts dates back to the 1960s with the Unix operating system. From there, they have become a beloved tool for computer users everywhere.

By incorporating these keyboard shortcuts into your Excel chart creation process, you can save time and streamline your workflow. And who doesn’t love a little added efficiency in their day?

Note: Another related keyword to consider using in this article is “Making a Cell’s Contents Bold within a Macro in Excel”.

Keyboard Shortcuts for Faster Chart Creation-Make That Chart Quickly in Excel,

Image credits: by Adam Duncun

Tips and Tricks for More Efficient Chart-Making in Excel

Tips and Techniques to Streamline Chart Creation in Excel

Excel is an essential tool for data analysis and chart-making, but sometimes, chart creation can be time-consuming and complicated. To streamline the process, here are some tips and techniques you can use:

  1. Start with a Clear Data Set: Before creating a chart, ensure that your data is clean and well-organized. Remove any unnecessary columns, rows, or data points.
  2. Choose the Right Chart Type: Select a chart type that best represents your data. Avoid cluttering your chart with too much information.
  3. Customize Your Chart: Customize your chart’s color scheme, font size, and type to match your presentation or report’s overall style.
  4. Use Excel’s Built-in Features: Excel offers many built-in features that can improve chart readability, such as gridlines, axis labels, and legends.
  5. Save Your Chart as a Template: Save time by creating a chart template that you can reuse in future projects.

When creating charts in Excel, be sure to consider these suggestions to save time and create professional-looking data visualizations.

For added detail, consider utilizing the macro function of Excel to Make a Cell’s Contents Bold within a Macro in Excel. This simple function can improve the look of your charts and make data stand out, improving readability.

Don’t miss out on creating attractive charts quickly and easily, utilize these tips and techniques to improve your Excel chart-making skills.

Tips and Tricks for More Efficient Chart-Making in Excel-Make That Chart Quickly in Excel,

Image credits: by James Washington

Five Facts About “Make That Chart Quickly in Excel”:

  • ✅ Excel has built-in chart templates that make chart creation fast and easy. (Source: Microsoft Excel)
  • ✅ Chart formatting tools in Excel allow for customization of colors, fonts, and styles. (Source: Excel Easy)
  • ✅ Excel has a variety of chart types available, including line, column, pie, and scatter charts. (Source: Lifewire)
  • ✅ Excel allows for data filtering and sorting to ensure chart accuracy. (Source: Computerworld)
  • ✅ Excel’s chart recommendation feature suggests the best chart type based on the data being presented. (Source: TechRepublic)

FAQs about Make That Chart Quickly In Excel

How do I Make That Chart Quickly in Excel?

To create a chart quickly in Excel, select the data you want to use and click on the “Insert” tab. From there, choose the chart type that best suits your needs and customize it as necessary. You can also use shortcut keys like alt+f1 to create a quick chart.

Can you show me an example of making a chart quickly in Excel?

Sure! Let’s say we have a set of sales data for different products over the past year. To quickly create a chart, we select the data, click on the “Insert” tab, choose “Column Chart” from the options, and voila – the chart is generated. We can then customize the chart as necessary.

What are some tips for making charts quickly in Excel?

Some tips for creating charts quickly in Excel include selecting the data range before inserting the chart, using shortcut keys to speed up the process, and using pre-made chart templates to save time. Additionally, it’s helpful to have a clear idea of the type of chart you need before starting the creation process.

How can I customize a chart quickly in Excel?

To customize a chart quickly in Excel, click on the chart and select the “Chart Design” and “Format” tabs. From there, you can change the chart type, add or remove elements like titles and legends, change colors, and more. You can also right-click on specific chart elements to quickly format them.

What are some common mistakes to avoid when making charts in Excel?

Some common mistakes to avoid when creating charts in Excel include using the wrong chart type for your data, cluttering the chart with too many elements, not labeling axis and chart elements clearly, and using too many colors that can distract from the data.

Are there any add-ins or tools that can help me make charts quickly in Excel?

Yes, there are many third-party add-ins and tools available that can help you create charts quickly in Excel. Some popular options include the “Excel Charts Toolbox” add-in and the “XLTOOL – Excel Add-ins” package, which offer a range of features and templates to streamline the chart creation process.

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