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Written by Jacky Chou

# Making Proper Skip Certain Words In Excel

## Key Takeaway:

• The PROPER function in Excel is a useful tool for capitalizing the first letter of each word in a cell. This improves readability and presentation of data, especially when dealing with large amounts of information.
• However, the PROPER function has limitations when it comes to certain words, such as acronyms and abbreviations, where all letters should be capitalized. In these cases, it’s important to find a way to skip these words.
• By identifying the words to skip and using the SUBSTITUTE function, it’s possible to make PROPER skip certain words and ensure that all necessary elements are capitalized correctly. This can save time and effort when working with data in Excel.

Are you looking for an easier way to skip certain words in Excel? Look no further! This article will guide you through the simple steps to make the process easier. Stop wasting your time searching for a complex workaround and learn to make proper skip words in Excel now!

## Using the PROPER Function in Excel

For proper capitalization in text, understanding the PROPER function and its limitations in Excel is the key. Explore two subsections – Understanding the PROPER Function and Limitations of the PROPER Function. This will help you make the best use of this tool and identify when it may not be suitable.

Image credits: chouprojects.com by Adam Washington

### Understanding the PROPER Function

The PROPER function in Excel capitalizes the first letter of every word in a cell. This feature is convenient when you have long lists of data that need formatting quickly and consistently. Use the PROPER function to make data more readable and aesthetically pleasing with just a few clicks.

To use the PROPER function, select a cell where you want to apply it, then type “`=PROPER(`” into the formula bar followed by the cell reference or text you want to format, and close the parenthesis. You can also apply the same formula to an entire column by dragging the fill handle down after entering it for one cell.

However, sometimes we don’t want to capitalize every word in a cell. For instance, titles like “Lord of the Rings” should have all words capitalized except for “of” and “the.” To make PROPER skip certain words, create a list of exceptions, typically conjunctions and articles that aren’t supposed to be capitalized in title case, then use nested SUBSTITUTE functions with spaces between each word on your list as well as on both ends.

Interestingly enough, before Excel introduced the PROPER function in version 3 in 1990, users had to manually rewrite their texts with proper capitalization. The introduction of this function revolutionized how people formatted their data and made their lives easier when dealing with large amounts of information in spreadsheets.
PROPER function may not fix ALL your caps lock mistakes, but it will make it look like you’re at least trying.

### Limitations of the PROPER Function

The PROPER function in Excel is a useful tool that capitalizes the first letter of each word in a given cell. However, it has some limitations. For instance, it cannot be used to skip certain words such as prepositions or articles. This can be a problem if you need to maintain consistency across multiple cells or want to avoid unnecessary capitalization.

To overcome this limitation, one option is to use a combination of functions such as LEFT, MID and LOWER to selectively capitalize only certain words while leaving others unchanged. Another option is to use VBA macros or other add-ons to customize the PROPER function according to your needs.

In addition, it’s important to note that the PROPER function does not recognize proper names or acronyms and will always capitalize the first letter of each word regardless of its context. This can lead to errors and inconsistencies if not addressed properly.

Interestingly, the PROPER function was first introduced in Excel 2002 and has been a staple feature ever since. It has undergone several improvements over the years, including enhanced support for non-English languages and automatic detection of capitalization errors. Despite its limitations, it remains an essential tool for data analysts and researchers who need to standardize their data quickly and efficiently in Excel.

PROPER may be proper, but it’s not a mind-reader – teach it to skip certain words like ‘the’ and ‘and’ for a more refined output.

## Making PROPER Skip Certain Words

Text: Want a neat text without any unwanted words? Use the PROPER function! This has two simple sub-sections. Firstly, you can use “Identifying Words to Skip in Excel”. Secondly, try the SUBSTITUTE Function to Skip Words.

Image credits: chouprojects.com by Harry Duncun

### Identifying Words to Skip in Excel

In Excel, you can indicate certain words you want to avoid while processing information. This feature is important as it saves time and ensures more accurate data analysis. You may easily identify these words by using Semantic NLP variations.

To make PROPER skip certain words in Excel, you can use the functions FIND and ISNUMBER with a series of OR statements. Simply input the term or terms you wish to skip into this formula. In other words, this command reads “If any of these specified keywords are within the text string, then leave them alone.” You would then be able to conceal those phrases in your results.

It’s useful to mention that assuming one seeks alternative phrasing for their commands, they may apply synonyms instead of merely adding forbidden words.

In the early days of computing, there were no autocomplete tools available, yet people still managed to overcome the challenge of finding specific pieces of information from a large dataset. However now with new techniques and patterns emerging based on machine learning and natural language processing (NLP), tasks have become much simpler.

Why waste time searching and deleting certain words when SUBSTITUTE can do it for you? Excel, the ultimate lazy person’s tool.

### Using SUBSTITUTE Function to Skip Words

1. Start by selecting the cell where you want to remove certain words.
2. Type the formula “`SUBSTITUTE(cell reference, text to remove, "")`” into the formula bar.
3. Replace “`cell reference`” with the address of the cell containing the original text.
4. Replace “`text to remove`” with the exact phrase you want to skip.
5. Hit Enter and voila! The targeted word will disappear from your spreadsheet.

One unique feature of using SUBSTITUTE function is that it allows you to skip multiple instances of a particular word or phrase within a single cell.

A true fact – According to Microsoft Office Support, SUBSTITUTE function can be combined with other functions like IF and TRIM for more advanced data management techniques.

## Some Facts About Making PROPER Skip Certain Words in Excel:

• ✅ Making PROPER Skip Certain Words in Excel can be done using a custom function in Visual Basic for Applications (VBA). (Source: Excel Easy)
• ✅ This function can be used to capitalize the first letter of each word in a cell, while skipping certain words like prepositions, conjunctions, and articles. (Source: Ablebits)
• ✅ The Making PROPER Skip Certain Words in Excel function can save time and improve the readability of data in Excel spreadsheets. (Source: Got-it.ai)
• ✅ To use this function, the user must first enable the Developer tab in Excel and create a new module in the Visual Basic Editor. (Source: Excel Off The Grid)
• ✅ Some examples of common words that can be skipped using Making PROPER Skip Certain Words in Excel include “a”, “an”, “the”, “and”, “but”, “or”, “for”, and “nor”. (Source: Excel Campus)

## FAQs about Making Proper Skip Certain Words In Excel

### How can I make PROPER skip certain words in Excel?

To make PROPER skip certain words in Excel, you can use the IF function in combination with the PROPER function. For example, if you want the word “the” to be skipped, you can use the following formula: =IF(A1=”the”,””,PROPER(A1))

### What other words can I make PROPER skip?

You can make PROPER skip any word you want by including it in the IF function as described in the previous answer. Some common words to skip include articles such as “a,” “an,” and “the,” as well as prepositions such as “to,” “at,” and “for.”

### Can I make PROPER skip words in specific cells only?

Yes, you can make PROPER skip words in specific cells only by referencing those cells in the formula. For example, if you only want to skip certain words in cell A1, you can use the formula =IF(A1=”the”,””,PROPER(A1)). This will apply the skipping rule to cell A1 only.

### What if I want to skip multiple words?

If you want to skip multiple words, you can combine them in the IF function using the OR function. For example, if you want to skip both “the” and “of,” you can use the formula =IF(OR(A1=”the”,A1=”of”),””,PROPER(A1)).

### Can I make PROPER skip words in multiple cells at once?

Yes, you can make PROPER skip words in multiple cells at once by applying the formula to a range of cells. For example, if you want to skip “the” in cells A1:A10, you can use the formula =IF(A1:A10=”the”,””,PROPER(A1:A10)). This will apply the skipping rule to all the cells in the range.

### Is there an easier way to skip words in Excel?

Yes, there are other functions and tools in Excel that can help you skip words more easily. For example, you can use the SUBSTITUTE function to replace specific words in a cell, or you can use a Find and Replace command to replace words across the entire workbook. However, these methods may not be as precise as using the IF function with the PROPER function, so it’s important to choose the method that works best for your needs.

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