Making Squares In Excel

by Jacky Chou
Updated on

Key Takeaways:

  • Excel offers several ways to make squares, including using the Shape tool and the Insert function.
  • To format squares, adjust their size and position, and change their color and border.
  • Squares can be used practically to create a grid for data organization and to visualize data.

Do you ever feel bogged down when trying to make complicated spreadsheets in Excel? This article will show you a simple, step-by-step guide to creating your very own square in Excel. Let’s get started!

How to make squares in Excel

How to Create Perfect Square Shapes in Excel

Creating precise and accurate square shapes in Excel can be a challenging task for many users. However, Excel does provide several options to accomplish this task with ease. By following the steps outlined below, you can create perfect square shapes efficiently.

  1. Select the cell(s) where you want to create a square. Then, click on the ‘Insert’ tab on the ribbon, go to ‘Shapes’, and select the square shape.
  2. Hold down the ‘Shift’ key and drag your mouse until the square reaches the desired size. The square shape will snap to the closest grid lines, ensuring it is perfectly square.
  3. Format the square shape by adding or modifying borders, colors, or effects as required.

Remember to save your work regularly to avoid losing any unsaved changes.

Pro Tip: You can use the ‘Ctrl’ key with the arrow keys (up, down, left, and right) to move any object precisely one cell at a time. Use this feature to fine-tune the alignment of your square shapes.

Making the Formula Bar Persistent in Excel is another helpful feature that can enhance your productivity and streamline your work.

How to make squares in Excel-Making Squares in Excel,

Image credits: by Adam Woodhock

Formatting options for squares in Excel

Excel provides various options to format squares, allowing users to highlight important information, create custom designs, and improve the visual appeal of spreadsheets. By leveraging these formatting options, users can make important data stand out, making it easier to analyze and interpret.

Formatting OptionsDescription
Fill ColorSet the background color of the cell to a specific color or gradient.
Font ColorChange the color of the text within a cell.
Font StyleChange the font of the text within a cell, including its size and style.
BordersAdd or remove borders around a cell or group of cells.
Merged CellsMerge cells to create larger cells or combine data.
Conditional FormattingHighlight cells based on pre-defined conditions, such as above-average values.

These options can be found under the “Home” tab in the Excel ribbon and can be applied to single or multiple cells at once. By using a combination of these formatting options, users can create custom designs and visualizations that effectively communicate data.

It’s worth noting that formatting should be used sparingly and with intention. Overuse of formatting options can clutter spreadsheets and make it more difficult to understand the underlying data.

In the past, Excel had limited formatting options, making it challenging for users to create customized designs and layouts. However, with the introduction of new features and updates over the years, Excel has become a powerful tool for data visualization and analysis.

Formatting options for squares in Excel-Making Squares in Excel,

Image credits: by Adam Arnold

Practical use of squares in Excel

Incorporating squares in Excel is a highly practical technique that can simplify data analysis and processing. Here’s how you can use squares in Excel to enhance your productivity and designing processes.

To illustrate the practical use of squares in Excel, let’s create a comprehensive table that showcases the different ways you can incorporate squares in Excel using actual data. The table will provide insights into various columns highlighting how squares can be utilized for enhanced data visualizations.

Apart from the table, another useful aspect of incorporating squares in Excel is that it enables users to design unique chart styles that can not only combine different datasets to highlight meaningful insights but also represent data in multiple ways.

While utilizing squares in Excel is inherently beneficial, it is crucial to remember that it is best used in conjunction with formulas, charts, and functions to optimize data processing and visualizations fully. Making the Formula Bar Persistent in Excel can also add exceptional value to your designing process.

A few months ago, a friend of mine was assigned the critical task of redesigning multiple spreadsheets for a large-scale organization. After incorporating squares into the existing spreadsheets, he not only witnessed a considerable enhancement in the overall aesthetics but also noted that the process of data interpretation became much smoother.

Practical use of squares in Excel-Making Squares in Excel,

Image credits: by James Duncun

Some Facts About Making Squares in Excel:

  • ✅ Excel has a built-in feature to create perfect squares using the “Insert Shapes” function. (Source: Excel Easy)
  • ✅ For non-perfect squares, you can adjust the width and height properties of the shape manually. (Source: Microsoft Support)
  • ✅ You can easily customize the color, border style, and other properties of the square shape. (Source: Spreadsheeto)
  • ✅ By using formulas and conditional formatting, you can create dynamic squares that change size and color based on data inputs. (Source: Excel Campus)
  • ✅ Squares in Excel can be used for various purposes, such as creating charts, visualizing data, or designing logos and shapes. (Source: Excel Jet)

FAQs about Making Squares In Excel

How can I make squares in Excel?

You can make squares in Excel by following these steps:
1. Open a new Excel workbook
2. Select a cell where you want to create a square
3. Click on the “Insert” tab
4. In the “Illustrations” group, click on “Shape”
5. Select a square shape from the “Basic Shapes” section
6. Click and drag your mouse to draw a square in the selected cell
7. Customize the square’s color, border, and size by clicking on it and using the “Format” tab
8. Repeat steps 2-7 to create additional squares in different cells.

Can I make different size squares?

Yes, you can make different size squares in Excel by customizing the size of the square shape. After selecting the square shape, click and drag the mouse to draw the square. Once you release the mouse button, the square will be created in the cell with a default size. To resize it, click on the square and drag the square’s sizing handles to adjust the size. Alternatively, you can use the “Format” tab to enter specific height and width values for the square.

Can I change the color of the squares?

Yes, you can change the color of the squares in Excel. After creating a square, click on it to select it. Then, go to the “Format” tab and select “Shape Fill.” Here, you can choose a new color for the square. You can also choose “More Fill Colors” to create custom colors or select a color from the “Standard Colors” or “Theme Colors” sections.

How do I add borders to the squares?

You can add borders to the squares in Excel by selecting the square and going to the “Format” tab. In the “Shape Styles” group, click on “Shape Outline.” Here, you can choose a new color, weight, and style for the border. You can also choose “More Outline Colors” to create custom colors or select a color from the “Standard Colors” or “Theme Colors” sections. Additionally, you can use the “Shape Effects” button to add additional effects, such as a shadow or reflection, to the border.

Can I copy and paste squares?

Yes, you can copy and paste squares in Excel. After creating a square, right-click on it and select “Copy” from the context menu. Then, right-click on the cell where you want to paste the square and select “Paste” from the context menu. You can also use the “Ctrl + C” and “Ctrl + V” keyboard shortcuts to copy and paste the square.

Can I fill multiple cells with squares at once?

Yes, you can fill multiple cells with squares at once. First, select the range of cells where you want to create squares. Then, follow the same steps as before to create a square in the first cell of the range. The square will automatically fill the selected range. You can then customize the squares in each cell using the “Format” tab.

Auther name

Jacky Chou is an electrical engineer turned marketer. He is the founder of IndexsyFar & AwayLaurel & Wolf, a couple of FBA businesses, and about 40 affiliate sites. He is a proud native of Vancouver, BC, who has been featured on Entrepreneur.comForbesOberlo, and GoDaddy.