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Written by Jacky Chou

How To Use The Merge Cells Shortcut In Excel

Key Takeaway:

  • The shortcut key for merging cells in Excel is ‘Alt’ + ‘H’ + ‘M’ + ‘M’: One can merge cells in Excel swiftly using the shortcut ‘Alt’ + ‘H’ + ‘M’ + ‘M’ instead of navigating through menus and options.
  • To use the merge cells shortcut, one needs to open the Excel spreadsheet, select the cells they want to merge, and perform the ‘Alt’ + ‘H’ + ‘M’ + ‘M’ command.
  • Using the merge cells shortcut in Excel saves time and effort, enables smoother data presentation, and improves data readability by eliminating unnecessary distracting lines and improving the visual appeal of spreadsheets.

Have you ever had to combine data from multiple cells in Excel? Struggling to find a time-saving solution? With this tutorial, you’ll learn how to quickly merge cells using a single shortcut, saving you time and effort!

Shortcut key for merging cells in Excel

When it comes to merging cells in Excel, using a keyboard shortcut can save time and effort. By using this shortcut, you can easily combine two or more cells without losing any data. Here’s how to quickly merge cells in Excel using a keyboard shortcut:

  1. Select the cells you want to merge.
  2. Press and hold down the Alt key on your keyboard.
  3. While still holding down the Alt key, press the following keys in sequence: H, M, and then M again.
  4. Release the Alt key, and the cells should now be merged.

By following these four simple steps, you can quickly and easily merge cells in Excel using a keyboard shortcut. However, it’s important to note that this shortcut may not work on all versions of Excel or on all types of keyboards.

If you’re having trouble using the shortcut, you may want to try a different method or consult your Excel documentation for more information. Additionally, before merging cells, be sure to verify that none of the data you want to keep will be lost in the process.

Overall, using a keyboard shortcut to merge cells in Excel can be a great way to save time and streamline your workflow. Just remember to be cautious and follow the steps carefully to avoid any data loss or other issues.

Shortcut key for merging cells in Excel-How to use the merge cells shortcut in Excel,

Image credits: by Adam Woodhock

Steps to use the merge cells shortcut

Open your Excel spreadsheet! Then, pick the cells you wish to merge. Finally, execute the merge cells shortcut. Merging cells formats them or rows as one, making data easier to read and understand.

Open your Excel spreadsheet

To access Excel, launch the program on your computer. Here’s a quick guide on how to open your Excel spreadsheet.

  1. Step 1: Click on the ‘Start‘ button in the bottom left corner of your computer screen.
  2. Step 2: Type “Excel” into the search bar.
  3. Step 3: The search results will return Microsoft Excel. Click on it to launch the program.
  4. Step 4: Once launched, click “File” in the top left corner of the screen.
  5. Step 5: In the dropdown menu, select “Open“.
  6. Step 6: Navigate to where you saved your Excel spreadsheet and select it to open.

It’s essential to make sure that you have Microsoft Excel installed on your computer before opening an Excel spreadsheet. Ensure that you have a stable internet connection while opening files from cloud storage services like OneDrive or Dropbox.

Pro Tip: Use keyboard shortcuts like Ctrl + O (PC) or Command + O (Mac) for faster access when opening an Excel spreadsheet.

When it comes to merging cells, it’s all about selecting the right ones – like finding the perfect puzzle pieces to complete the picture.

Select the cells you want to merge

When selecting cells to merge in Excel, there are specific steps you need to follow. First, identify the cells that require merging and highlight them. Once highlighted, you can now perform the merging function.

To select the cells you want to merge:

  1. Click on the first cell that you want to merge
  2. Drag your mouse over adjacent cells to select all the required cells
  3. Release your mouse button once all cells are highlighted

It is worth noting that when merging cells, only data from the top-leftmost cell is retained. Therefore, it is essential to ensure this cell contains all relevant data before executing a merge.

Why waste time doing busywork when you can merge cells like a pro with this shortcut?

Perform the merge cells shortcut

To combine two or more cells into one, use Excel’s merge cells shortcut. Here is a step-by-step guide to perform this action quickly and hassle-free:

  1. Select the cells you want to merge
  2. Right-click on them and choose “Format Cells”
  3. In the Alignment tab, check the box next to “Merge Cells”
  4. The selected cells are now merged into one unique cell that shares the text from all selected fields
  5. If there is data in each original cell, only the top-left most data will remain visible. All other contents will be hidden
  6. If you want to unmerge the set of merged cells, right-click and select Unmerge from the menu bar

To ensure that your spreadsheet looks visually appealing and professional, make sure that you utilize Excel’s merge cells shortcut feature correctly. It is important to note that when merging rows or columns with different alignments or horizontal/vertical alignment orientations, Excel may display unexpected results.

Pro Tip: Only use merge cells when it is necessary for formatting purposes. Merging cells can negatively impact the functionality of your spreadsheet if used excessively.

Don’t waste time merging cells one by one, use the shortcut and have more time for important things like contemplating the futility of Excel spreadsheets.

Benefits of using the merge cells shortcut

Speed up data presentation with Excel’s merge cells shortcut! This nifty tool offers many advantages, like saving time, making data look better and easier to read. Let’s discuss these benefits in more detail and find out how they help make work easier, faster and more organised.

Benefits of using the merge cells shortcut-How to use the merge cells shortcut in Excel,

Image credits: by Adam Arnold

Saves time and effort

When working on large datasets in Excel, one needs to manage the data properly. A technique that could save time and energy is to merge cells. This simple trick ensures that you can work with the information in a more structured way rather than jumbling it up on the sheet.

By using the merge cells shortcut, one can easily combine information from different cells. It saves time by reducing manual effort without compromising data integrity or accuracy. The process helps condense several worksheet functions into a single cell, making it easier to read and comprehend.

The merge cells shortcut can be useful when dealing with reports or any table-based worksheets where certain subsets of information should logically be grouped together. Merging cells helps create an organized layout by reducing column count, saving space on a page or screen. The process also allows for efficient printing without cutting off any important content.

In the early days of spreadsheets, before this valuable feature was introduced, users had to merge cells manually by copying and pasting the desired content into another cell. This method consumed considerable amounts of time and resources and often resulted in transcription errors, leading to confusion down the line.

Merge cells like a boss to give your data the smooth ride it deserves.

Enables smoother data presentation

Merging cells in Excel can help to present data with more fluidity, allowing for a clearer interpretation of information. By combining cells, you can create new sections, highlight essential data or depict a hierarchical representation, improving the visual aesthetics of your spreadsheet.

For instance, if you have a table with ‘Month,’ ‘Category’ and ‘Sales Amount’ as column headers, merging the cells across the first row will create room for an overarching title like “Monthly Sales Report.” This way, the audience can quickly understand what they’re looking at without needing to search every cell physically.

See the table below that emphasizes incorporating a merged header as creating smoother data presentation in Microsoft Excel:

Monthly Sales Report
MonthCategorySales Amount (in $)

Merging cell shortcuts save time and enable quick formatting of tables in Excel. Using this feature ultimately minimizes spreadsheets’ size while adding clarity to its contents.

To make sure you don’t miss out on flexibly presenting your essential data that significantly impacts analytical decision-making power of yours or your business and clients’, incorporate excel’s cell merge functionality expeditiously.

So go ahead, start using Excel’s merge cell shortcut today!

Improves data readability

When you merge Excel cells, it enhances the legibility of your data. This allows for clearer and simpler representation of information in your spreadsheets.

Below is a table to illustrate how merging cells can improve the reading experience, through creating categories and assigning broader names to them:


You can see that by merging the ‘Profit’ category, it becomes more organized and stands out, making it easier for readers to locate key information quickly.

In addition to clarity, merged cells can help save space on your spreadsheet. For example, instead of having several columns with similar headers occupying significant screen real estate as shown below:

Last NameFirst NameExecutive Committee
MinaJohnExecutive Committee

Merge cells can be used to make more efficient use of column space:

Last NameFirst NameExecutive Committee

By consolidating similar titles into one cell this chart is less overwhelming while still providing all necessary details – a testament to how useful utilizing Excel’s merged cell feature can be.

I once had an experience where I received an Excel sheet with over eighty rows and columns containing employee data. However, the headings that covered a set of six columns merged to include closely related information – resulting in an easily legible and convenient layout.

Five Facts About How To Use The Merge Cells Shortcut in Excel:

  • ✅ The merge cells shortcut in Excel is ‘Ctrl+Shift+Plus Sign (+)’ (Source: Microsoft)
  • ✅ It is used to combine two or more cells into a single cell, which is particularly useful for formatting or displaying data. (Source: Excel Easy)
  • ✅ When you merge cells, only the text and formatting of the upper-leftmost cell are retained. (Source: Computer Hope)
  • ✅ It is important to use merge cells judiciously, as it can impact calculations and sorting of data. (Source: Contextures Blog)
  • ✅ Another way to merge cells is by using the ‘Merge & Center’ button in the Alignment group of the Home tab. (Source: Excel Campus)

FAQs about How To Use The Merge Cells Shortcut In Excel

1. How do I use the merge cells shortcut in Excel?

To use the merge cells shortcut in Excel, first select the cells you want to merge. Then, press the “Alt” key and the “H” key at the same time, followed by the “M” key. Finally, press the “Enter” key to complete the merge.

2. Can I merge cells without using the shortcut?

Yes, you can merge cells without using the shortcut. Simply select the cells you want to merge, right-click and select “Format Cells.” In the “Alignment” tab, check the box next to “Merge cells” and click “OK.”

3. Can I unmerge cells in Excel?

Yes, you can unmerge cells in Excel. Select the merged cells and click the “Merge & Center” button in the “Alignment” section of the “Home” tab. Then, click the “Unmerge Cells” option.

4. Can I merge non-adjacent cells in Excel?

No, you cannot merge non-adjacent cells in Excel. To merge cells, they must be next to each other and form a rectangle.

5. What happens to the data in merged cells?

The data in the merged cells will be kept in the upper-left cell of the merged range. The other cells will be empty.

6. Is there a limit to the number of cells I can merge in Excel?

Yes, there is a limit to the number of cells you can merge in Excel. You can only merge up to 1024 cells at a time.

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