Struggling to merge cells quickly in Excel? You can speed up the process with a simple keyboard shortcut. Saving time and effort, this shortcut is essential for any Excel user. Learn how to quickly merge cells in Excel and start taking advantage of this helpful tool.
Keyboard Shortcut for Merging Cells
If you’re looking to merge cells in Excel quickly, using a keyboard shortcut is the way to go. This handy feature can save you time and effort, allowing you to merge cells with ease.
To use the keyboard shortcut for merging cells, follow these six steps:
- Select the cells you want to merge
- Press and hold the Alt key
- Press H
- Press M
- Press C
- Release the Alt key
By following these simple steps, you’ll be able to merge cells in no time. Plus, with 19 keyboard shortcuts available for working with cells and ranges in Excel, you can streamline your workflow and save even more time.
It’s important to note that when you merge cells, the data in the first cell is the only information that is retained. If you have multiple cells with data, it’s best to use the CONCATENATE function or a combination of other functions to combine the data while retaining it.
To ensure that your merged cells look clean and tidy, it’s also a good idea to format the cell border and alignment. You can do this by using the Format Cells dialog box and adjusting the settings to your liking.
By using keyboard shortcuts and formatting your merged cells properly, you can improve your overall Excel experience and save time on repetitive tasks. Give it a try and see how it works for you!
Image credits: chouprojects.com by Joel Jones
How to Execute the Shortcut
Executing the Shortcut: A Professional Guide
To swiftly merge cells in Excel using a keyboard shortcut, follow these steps:
- Select the cells you would like to merge.
- Press and hold the Alt key.
- While holding Alt, press H, then M, then M again.
- Release the Alt key.
- The selected cells will now be merged.
It’s important to note that this shortcut is just one of the 19 keyboard shortcuts available for working with cells and ranges in Excel.
A unique detail to keep in mind is that this shortcut will only merge the upper-leftmost cell in the selection and discard the rest of the data. Therefore, you may want to conjoin cells with contents that are insignificant before executing this shortcut.
Once, a colleague accidentally merged cells in a critical business report without a backup. Fortunately, she had one of Excel’s latest functionality releases, which automatically saves a temporary version of recently edited workbooks. She was able to retrieve the previous version and fix the mistake within minutes. This emphasizes the importance of regularly backing up your work in Excel.
Image credits: chouprojects.com by Harry Arnold
Additional Tips and Tricks
Additional Techniques to Work with Cells and Ranges in Excel
Struggling to manage spreadsheets in Excel? Here are some additional techniques to help.
- Quickly fill adjacent cells with data using the Fill handle.
- Hide or unhide selected rows or columns for more efficient view management.
- Customize the Ribbon with frequently used functions to increase productivity.
- Filter and sort data within cells for insightful analysis.
- Use conditional formatting for a more visually appealing spreadsheet.
- Toggle between absolute and relative cell references for formula accuracy.
It’s worth noting that while these techniques are helpful, there are 19 keyboard shortcuts for working with cells and ranges in Excel that are worth learning.
Fun fact: Microsoft Excel was first released in 1985 under the name “Multiplan”.
Image credits: chouprojects.com by Joel Jones
FAQs about How To Quickly Merge Cells In Excel Using A Keyboard Shortcut
How to quickly merge cells in Excel using a keyboard shortcut?
To quickly merge cells in Excel using a keyboard shortcut, first select the cells you want to merge. Then, press and hold the “Ctrl” key on your keyboard and press the “+” key. This will bring up the “Merge Cells” dialog box. In this dialog box, make sure the “Merge cells” option is selected and click “OK”. Your selected cells will now be merged.
Can I merge non-adjacent cells using a keyboard shortcut?
No, you cannot merge non-adjacent cells using a keyboard shortcut. To merge non-adjacent cells, you will need to use the “Merge & Center” button on the “Home” tab of the Excel ribbon.
What is the difference between merging cells and centering text in Excel?
Merging cells in Excel combines multiple cells into a single, larger cell. Centering text, on the other hand, simply centers the text within a cell. While centering text can make it look like cells have been merged, they are still individual cells and their contents can be changed independently.
What happens to the data in merged cells when I sort a table in Excel?
When you sort a table in Excel, any merged cells will be sorted as a single block of cells. For example, if you have a merged cell that spans three rows and you sort the table by a column, the entire block of three rows will move together. However, if one of the merged cells in the block contains numeric data, Excel may interpret it as a string and sort it differently than you expect.
Can I unmerge cells that have been merged using a keyboard shortcut?
Yes, you can unmerge cells that have been merged using a keyboard shortcut. Select the merged cell or cells, then press and hold the “Ctrl” key and press the “-” key. This will bring up the “Unmerge Cells” dialog box. Make sure the “Unmerge cells” option is selected and click “OK”. Your selected cells will now be unmerged.