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Written by Jacky Chou

50 Microsoft Excel Shortcut Keys You Need To Know

Key Takeaway:

  • Knowing Microsoft Excel’s keyboard shortcuts can greatly speed up your work efficiency. Navigation and selection shortcuts, such as Ctrl+arrow, make it easier to move around big data sets.
  • Formatting data with shortcut keys, such as Ctrl+B for bold, can enhance the appearance of your spreadsheet and make it easier to read. You can also create custom formats with shortcut keys for quick application.
  • Advanced editing techniques like F2 to edit cell contents directy and using Ctrl+Shift+arrow to select a range of cells can greatly improve your productivity. Learning shortcuts for commonly used formulas and functions like SUM and COUNTIF also saves time.
  • Shortcuts also help with worksheet management, such as using Ctrl+PgUp/PgDn to move between sheets and Alt+I+W to insert a new worksheet at ease.

You don’t need to be an Excel guru to become proficient. Learning the top 50 Excel shortcuts can help you save time and work efficiently. You can boost your productivity and become an Excel master with just a few clicks.

Basic Navigation and Selection

Excel Quick Navigation and Selection Techniques

Efficient navigation and selection are crucial in maximizing productivity when working with Microsoft Excel. Here are some useful techniques for quick navigation and selection within Excel.

Navigating through worksheets can be done easily using the Ctrl+Page Up/Page Down keys to move between sheets. To navigate within a sheet, use the arrow keys to move in the desired direction.

To select cells, use the Shift + Arrow key combination to highlight a range of cells. Alternatively, use Ctrl + Shift + Arrow key combination to select a large block of data.

To select entire rows or columns, simply click on the row or column header. For selecting all the data in a sheet, you can press Ctrl + A. To quickly navigate to the beginning or end of a row or column, use the Ctrl+Arrow key combination to move to the last non-empty cell in that direction.

Using these basic navigation and selection techniques can significantly enhance your productivity when working with Microsoft Excel.

Pro Tip: Use the Ctrl + 5 shortcut to apply strikethrough formatting to selected cells. This saves time compared to manually applying the formatting from the Font tab.

Basic Navigation and Selection-50 Microsoft Excel Shortcut Keys You Need to Know,

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Formatting Data

Text: Formatting Data in Microsoft Excel

Formatting data can make your Excel spreadsheets look more professional and easier to read. One way to format data is by using the formatting options in the Home tab, such as font size, color, and alignment.

Another option is to use the Format Cells dialog box, which allows you to customize the formatting of cells, including number formats, borders, and fill colors. This can be accessed by right-clicking on a cell and selecting Format Cells.

To make your data even clearer, you can apply conditional formatting to highlight cells that meet certain criteria. This can be done by selecting the cells you want to apply formatting to, and then going to the Home tab and selecting Conditional Formatting.

Overall, mastering formatting options can greatly improve the appearance and functionality of your Excel spreadsheets.

Did you know? The best Microsoft Excel shortcuts for strikethrough is “Ctrl + 5”. (Source: Microsoft Excel)

Formatting Data-50 Microsoft Excel Shortcut Keys You Need to Know,

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Editing Data

Editing Your Excel Sheet Like a Pro

Streamline your excel sheet editing process with these three simple steps:

  1. Make quick edits by using F2: Select a cell and press F2 to get into edit mode. Correct your desired cell data and hit Enter to save.
  2. Use Find and Replace: Replace cell content throughout the sheet with this shortcut: Ctrl + H. Type in the content you want to modify and the new value. Hit Enter to replace.
  3. Toggle between Absolute and Relative references: Apply $ signs to make cell references absolute. Use F4, and Excel will cycle through four types of references.

Make your excel sheet work for you with these pro tips:

  • Use “Ctrl + Z” to undo your most recent action. Excel remembers and re-applies everything you’ve undone when you use this shortcut.
  • Get rid of mistakes – use the shortcut “Ctrl + –” to remove a cell’s contents.
  • The best Microsoft Excel shortcuts for strikethrough: Highlight your text and press the Excel strikethrough shortcut – “Ctrl + 5”.

Editing Data-50 Microsoft Excel Shortcut Keys You Need to Know,

Image credits: chouprojects.com by James Duncun

Formulas and Functions

Formulas and functions in Microsoft Excel are essential tools for performing complex calculations and analyses. They allow users to enter mathematical equations and perform tasks like conditional formatting, data validation, and sorting. Below is a simple 6-step guide for using formulas and functions efficiently in Excel:

  1. Identify the cell where you want to enter the formula or function.
  2. Type the equal sign (=) in the cell to indicate that you’re about to enter a formula or function.
  3. Enter the formula or function using the appropriate syntax and arguments.
  4. Press Enter to complete the calculation and see the result.
  5. Use relative or absolute references to adjust the formula or function to different cells or ranges.
  6. Test your formula or function by applying it to different data sets.

It’s worth noting that Excel offers a wide range of formulas and functions that can be used for different purposes, from basic arithmetic calculations to advanced data analysis. Additionally, there are several shortcuts available that can save time when working with formulas and functions.

Pro Tip: One of the best Microsoft Excel shortcuts for strikethrough is Ctrl+5. This can be useful for quickly noting items that need to be corrected or updated in a spreadsheet.

Formulas and Functions-50 Microsoft Excel Shortcut Keys You Need to Know,

Image credits: chouprojects.com by Harry Duncun

Working with Worksheets

When it comes to managing and organizing data in Excel, working with worksheets is essential. Here’s a four-step guide to mastering this feature:

  1. Rename Your Worksheets: Right-click on the worksheet’s tab and select ‘Rename’. Choose a name that represents the data in that particular worksheet.
  2. Move or Copy Worksheets: Right-click on the worksheet’s tab and select ‘Move or Copy’. Select the destination worksheet and choose whether to move or copy the data.
  3. Hide or Unhide Worksheets: Right-click on the worksheet’s tab and select ‘Hide’ or ‘Unhide’. This can help declutter the workbook and improve data organization.
  4. Change Worksheet Tab Colors: Right-click on the worksheet’s tab and select ‘Tab Color’. Choose a color that makes it easier to identify each worksheet.

It’s worth noting that you can also protect, delete, and format worksheets in Excel. Knowing how to work with worksheets will improve efficiency and enhance productivity.

Don’t miss out on the best Microsoft Excel shortcuts for strikethrough! Incorporating these into your workflow will help save time and make you a more efficient Excel user. Start mastering worksheets today.

Working with Worksheets-50 Microsoft Excel Shortcut Keys You Need to Know,

Image credits: chouprojects.com by Harry Jones

5 Facts About 50 Microsoft Excel Shortcut Keys You Need to Know:

  • ✅ Excel shortcuts can save you a significant amount of time and increase productivity. (Source: Fossbytes)
  • ✅ Microsoft Excel has more than 500 keyboard shortcuts. (Source: Excel Easy)
  • ✅ Learning Excel shortcuts can be easy and fun with online tutorials and interactive exercises. (Source: Excel Campus)
  • ✅ Using Excel shortcuts can prevent repetitive strain injuries caused by excessive mouse clicking. (Source: Ergonomics Plus)
  • ✅ Some of the most popular Excel shortcuts include Ctrl+C, Ctrl+V, Ctrl+X, Ctrl+B, and Ctrl+Z. (Source: DigitalUnite)

FAQs about 50 Microsoft Excel Shortcut Keys You Need To Know

What are the 50 Microsoft Excel Shortcut Keys You Need to Know?

The 50 Microsoft Excel shortcut keys you need to know are a collection of helpful keyboard shortcuts that improve efficiency in using Excel. These include commands for formatting, navigation, selection, and operational tasks. Memorizing these shortcuts can speed up your work in Excel and make it easier to complete complex projects.

Why is it important to know Microsoft Excel shortcut keys?

Knowing Microsoft Excel shortcut keys can help you work faster and more effectively. Instead of having to navigate Excel menus and ribbon options, you can simply press a combination of keys to accomplish what you need. Familiarizing yourself with these shortcuts can save valuable time and reduce the risk of repetitive strain injuries that can be caused by excessive mouse use.

How can I memorize Microsoft Excel shortcut keys?

To make it easier to memorize Microsoft Excel shortcut keys, you should use them regularly. Practice using shortcuts for tasks you commonly perform in Excel. Write them down on a cheat sheet or sticky note until you get the hang of them. You can also use online tutorials and tools designed to help users learn shortcuts more easily.

What are some examples of Microsoft Excel shortcut keys?

Some examples of the 50 Microsoft Excel shortcut keys you need to know include:

  • CTRL + A: Select all contents of a worksheet
  • ALT + D + F + F: Insert a new worksheet
  • SHIFT + SPACEBAR: Select an entire row
  • CTRL + SHIFT + L: Apply filters to a column of data
  • CTRL + Z: Undo your last action
  • CTRL + SHIFT + &: Apply outline border to cells

How do I create custom Microsoft Excel shortcut keys?

To create custom Microsoft Excel shortcut keys, you should go to the “File” tab and select “Options.” Click on “Customize Ribbon” and locate the “Keyboard Shortcuts” button. From there, you can browse through existing keyboard shortcuts or customize your own. Click “Save” to apply your new keyboard shortcut.

Do Microsoft Excel shortcut keys work on all versions of Excel?

Most Microsoft Excel shortcut keys work on all versions of Excel. However, some versions of Excel may have additional or different keyboard shortcuts than others. Always consult the Microsoft Excel help file or user manual for your specific version of the software to learn about the available keyboard shortcuts.

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