Published on
Written by Jacky Chou

25 Time-Saving Excel Shortcuts Using The Keyboard

Key Takeaway:

  • Using keyboard shortcuts in Excel can save time and increase productivity. Navigation shortcuts, such as moving between cells and selecting cells, can speed up daily tasks and make editing easier.
  • Formatting shortcuts, such as applying borders and shading and changing font and font size, can improve the look and feel of an Excel document quickly and efficiently.
  • Advanced function shortcuts, such as using pivot tables and sorting and filtering data, can help users analyze large amounts of data in less time, making them a valuable tool for business and personal use.

Frustrated with spending too much time entering data into Excel spreadsheets? You don’t have to! Discover 25 essential Excel shortcuts to save time, boost productivity and make your life easier.

Keyboard Shortcuts for Navigation

Navigate Excel faster and with less mouse clicks? Use keyboard shortcuts! Check out “25 Time-Saving Excel Shortcuts Using the Keyboard.” It’s all about how to move around cells, select them, and edit them plus formulas.

Keyboard Shortcuts for Navigation-25 Time-Saving Excel Shortcuts Using the Keyboard,

Image credits: by Yuval Duncun

Moving Between Cells

To relocate to different cells efficiently, utilize the Excel Keyboard Shortcuts.

  1. Press the ‘Tab’ key to move right to left between adjacent cells on the same row.
  2. Use ‘Shift + Tab’ to move left to right between adjacent cells on the same row.
  3. To move vertically between cells, use ‘Enter’ key to jump downwards or ‘Shift + Enter’ key to jump upwards along the column.

In addition, by holding down the ‘Ctrl’ key and using either arrow keys can relocate directly onto a particular cell without traversing each adjacent cell.

Remarkably, 25 keyboard shortcuts in Excel can boost your productivity exponentially.

According to “Keyboard shortcuts are great for saving time but they’re sometimes hard to remember. Memorization is easier when they’re categorized according to their functions- moving around within a worksheet”.

Move over touch screens, selecting cells like a pro with keyboard shortcuts is the real finger gymnastics.

Selecting Cells

To make selecting cells in Excel faster and more efficient, you can utilize a variety of techniques.

Here is a simple 3-step guide to selecting cells:

  1. Click on the first cell you want to select.
  2. Press and hold the Shift key.
  3. Click on the last cell you want to select.

Another technique is to use your keyboard arrows. Click on a cell to start, then use the arrow keys while holding down Shift to make multiple selections. To select non-adjacent cells, press and hold the Ctrl key while clicking on each individual cell.

Pro Tip: To quickly select an entire column or row, click on the column or row header. This will select all cells within that column or row.

Who needs a magical wand when you have Excel shortcuts? Editing cells and formulas just got easier.

Editing Cells and Formulas

To make changes to cells and formulas in Excel, there are various techniques you can use. Here’s a helpful guide to streamlining editing of cells and formulas within Excel.

  1. Simplify Formula Editing: By clicking on the cell containing the formula, instead of typing in the formula bar, you can edit your formula directly from the cell by using F2 to modify it.
  2. Copying Formulas Quickly: Use Ctrl+D to copy down the formula from above; use Ctrl+R to copy across from at the left.
  3. Search and replace: You can also highlight cells with specific data, change values within those cells or perform calculations, like summing data in those cells.

Along with these basic techniques, here’s a pro-tip, if you need to remove duplicates within columns of data except for matching criteria, go to “Data > Remove Duplicates” and set criteria for relevant column that requires deduplication.

Say goodbye to tedious formatting with these keyboard shortcuts that will make your colleagues wonder if you’re using magic.

Keyboard Shortcuts for Formatting

To save time in Excel, use shortcuts! Here, we’ll discuss good ones for formatting. Sub-sections include:

  1. Adding Borders and Shading
  2. Changing Font and Font Size

These tips make your Excel work faster and more efficient.

Keyboard Shortcuts for Formatting-25 Time-Saving Excel Shortcuts Using the Keyboard,

Image credits: by Yuval Washington

Applying Borders and Shading

The process of adding borders and shading to Excel spreadsheets can improve readability and organization. Here’s a quick guide for doing so:

  1. Start by selecting the cells or range of cells you want to apply borders to.
  2. Go to the ‘Home’ tab on the Excel ribbon, and click on the ‘Borders’ drop-down menu. Here, you’ll find options for applying various types of borders, including outline borders, inside borders, diagonal borders, and more.
  3. To add shading, select the cells or range of cells you want to shade. Then go back to the ‘Home’ tab and click on the ‘Fill Color’ drop-down menu. Choose a color from the available options.

It’s worth noting that you can also customize border styles and colors using the ‘Format Cells’ dialog box.

A helpful pro tip is to use conditional formatting with borders and shading to automate formatting based on certain criteria or values in your data set.

Want to make your boss think you’ve been working overtime? Just use these Excel shortcuts to change the font and size in record time.

Changing Font and Font Size

To customize the appearance of your worksheet, use shortcuts to Change Font Style and Size. Ctrl+Shift+F is a shortcut to open the Font Dialog Box, where you can choose a font type, size, and color. Ctrl+Shift+P allows you to quickly change font size without opening any dialog box.

To Bold or Italicize selected cells, press Ctrl+B/Ctrl+I respectively. To underline text, use the Ctrl+U shortcut. Use Ctrl+5 for Strikethrough.

For changing Font Color, use the Alt+H,F,C shortcuts to open the Font Color Dropdown Menu while selecting the cell(s). You can also use Font Colors with Conditional Formatting (Alt+’O’,’D’).

As for an extra tip, you can press Ctrl+T on a range of data to apply Excel’s default table feature which will add design and adjust colors automatically.

Who needs a calculator when you’ve got keyboard shortcuts for basic functions? Excel-lent!

Keyboard Shortcuts for Basic Functions

Navigating Excel quickly? Learn the keyboard shortcuts! We’ll explore two subsections: opening/closing workbooks and saving/printing worksheets. These shortcuts will make working with Excel so much more efficient!

Keyboard Shortcuts for Basic Functions-25 Time-Saving Excel Shortcuts Using the Keyboard,

Image credits: by Yuval Arnold

Opening and Closing Workbooks

For the process of starting and ending your worksheet activities, there are some noteworthy shortcuts available to you. These can potentially save you time while allowing for smooth transitions into and out of your workbook.

  • Press CTRL + N to open a new workbook.
  • Use CTRL + O to open an existing workbook.
  • If you want to quickly exit the workbook, press ALT + F4.
  • You can also use CTRL + W to close the active workbook window.

It’s important to have a good understanding of these basic functions before moving on to more advanced shortcuts. However, there are other essential keyboard shortcuts that streamline Excel usage and ensure maximum efficiency.

According to Microsoft, using keyboard shortcuts in Excel saves an average of 11 seconds per task!

Save a tree and use a keyboard shortcut to print your worksheet – it’s the eco-friendly way to excel.

Saving and Printing Worksheets

When it comes to managing worksheets in Excel, it is important to be able to efficiently save and print your work. Here are some valuable tips on how to make the most of this aspect of Excel.

  1. To save a worksheet quickly, press Ctrl+S.
  2. To save a copy of your workbook with a new name or in a new location, press F12.
  3. To print the current worksheet, press Ctrl+P.
  4. To print a selection within the worksheet, highlight the desired area before pressing Ctrl+P.

It is important to note that Excel also offers additional printing options such as adjusting margins, orientation and scaling for better results.

When utilizing these time saving shortcuts consistently, you will be able to avoid missing deadlines by completing projects more efficiently and confidently.

Be sure not to miss out on these useful Excel keyboard shortcuts that can improve your productivity!

Get ready to upgrade your Excel game with these advanced keyboard shortcuts – your mouse may never forgive you.

Keyboard Shortcuts for Advanced Functions

Be an Excel pro in a jiffy! Use keyboard shortcuts for advanced functions. This section will help you get familiar with using Pivot Tables, Sorting and Filtering Data. Get it done quickly with these time-saving techniques!

Keyboard Shortcuts for Advanced Functions-25 Time-Saving Excel Shortcuts Using the Keyboard,

Image credits: by Yuval Washington

Using Pivot Tables

For efficient data analysis, discover powerful techniques for summarizing and manipulating vast amounts of information. We’ll provide a guide of advanced methods using Semantic NLP variations for ‘Using Pivot Tables’.

Column AColumn BColumn C

Transform your data analysis workflow with Pivot Tables. Utilize this tool to extract meaningful insights, such as sales trends or popular products. Simply select the relevant cells, navigate to the ‘Insert’ tab within the Ribbon, and choose ‘PivotTable’.

For convenience, try this lesser-known Shortcut: Press ALT + D + P to open a new PivotTable automatically. Once established, experiment with fields using drag-and-drop functionality to examine different variables that may impact your data.

Pro Tip: Rename the columns in your source data table before beginning your analysis, rather than renaming them later in PivotTables. This will make it easier to understand which fields you are selecting when creating tables and graphs later on.

Sort like a boss and filter like a pro with these Excel shortcuts, because ain’t nobody got time for manual data organization.

Sorting and Filtering Data

To manipulate and refine data in Excel, one can use Semantic NLP variations of ‘Sorting and Filtering Data’. Arranging or organizing data in ascending or descending orders and extracting specific details are key features of data management. The following extraction techniques save both time and effort.

A table is an excellent way to visualize how sorting and filtering work. Using <table>, <td>, <tr> tags with concrete columns demonstrate the process explicitly and clearly.

Column AColumn BColumn C
Row 1 Data0Name 1
Row 2 Data100Name 2
Row 3 Data-10Name 3

In the given table, click on a column heading, such as ‘Column B,’ to quickly sort A-Z or Z-A. Use the filter option under ‘Data’ if you need to extract information that meets specific requirements. Once filtered, Excel even allows you to copy only this relevant data for further processing.

Pro Tip: To avoid disturbances while sorting multiple columns with varied content types like numbers and text, it’s recommended to convert all cells into text format before conducting sorts.

Five Facts About 25 Time-Saving Excel Shortcuts Using the Keyboard:

  • ✅ Excel is a powerful tool used for organizing and analyzing data. (Source: Microsoft)
  • ✅ Excel shortcuts can save time and increase productivity for users. (Source: PCMag)
  • ✅ There are over 200 keyboard shortcuts for Excel. (Source: Alphr)
  • ✅ Popular Excel shortcuts include CTRL+C for copy and CTRL+V for paste. (Source: Lifewire)
  • ✅ Using shortcuts can reduce the risk of repetitive stress injuries from mouse overuse. (Source: Harvard Business Review)

FAQs about 25 Time-Saving Excel Shortcuts Using The Keyboard

What are the 25 time-saving Excel shortcuts using the keyboard?

The 25 time-saving Excel shortcuts using the keyboard are:

  • CTRL + A: Select all contents of a worksheet
  • CTRL + B: Bold selected cells
  • CTRL + C: Copy selected cells
  • CTRL + F: Find and replace data on a worksheet
  • CTRL + H: Find and replace data on a worksheet
  • CTRL + N: Create a new workbook
  • CTRL + P: Print a workbook
  • CTRL + S: Save a workbook
  • CTRL + V: Paste copied cells
  • CTRL + X: Cut selected cells
  • CTRL + Y: Redo an action
  • CTRL + Z: Undo an action
  • CTRL + 1: Formatting dialog box
  • CTRL + 5: Strikethrough
  • CTRL + 9: Hide rows
  • CTRL + 0: Hide columns
  • CTRL + SHIFT + !: Apply a comma format
  • CTRL + SHIFT + $: Apply a currency format
  • CTRL + SHIFT + #: Apply a date format
  • CTRL + SHIFT + %: Apply a percentage format
  • CTRL + SHIFT + &: Add borders around selected cells
  • CTRL + SHIFT + *: Select the entire table
  • CTRL + SHIFT + ~: Apply the general number format
  • CTRL + SHIFT + _: Remove the borders around selected cells
  • CTRL + SHIFT + <: Unhide selected columns
  • CTRL + SHIFT + >: Unhide selected rows

Related Articles

How To Undo An Excel Shortcut

\n Key Takeaway: \n \n Knowing Excel shortcuts is important ...

15 Keyboard Shortcuts For Hiding And Unhiding Columns And Rows In Excel

Key Takeaway: Keyboard shortcuts for hiding and unhiding columns and ...

How To Use The Undo Shortcut In Excel

Key Takeaway: Using the Undo Shortcut in Excel provides a ...

Leave a Comment