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Written by Jacky Chou

Non-Standard Sorting In Excel

Key Takeaway:

  • Non-standard sorting in Excel enables users to sort data based on non-alphanumeric characters, custom lists, color, font, and cell icon. This allows for more precise and specific sorting of data, making it easier for users to analyze and manipulate large amounts of data quickly and efficiently.
  • Sorting non-alphanumeric characters, such as dates, can be done by changing the format of the cell into a date format and then sorting accordingly. Custom lists can be created and sorted based on the user’s specific needs and preferences.
  • Sorting by color or font allows users to identify and group data based on visual cues. Sorting by cell icon enables users to sort data based on specific criteria, such as whether a cell contains an error or not.

Are you frustrated with sorting data in Excel? Discover how to quickly and efficiently perform non-standard sorts in the popular spreadsheet application with this simple guide. Unlock the full power of Excel and maximize your productivity with this helpful article.

Non-standard Sorting in Excel

Understand non-standard sorting techniques to sort data in Excel with non-alphanumeric characters. Discover how custom lists, colors, fonts, and cell icons can help you sort efficiently. Sub-sections to explore include:

  • Sorting non-alphanumeric characters
  • Custom list sorting
  • Sorting by color/font
  • Sorting by cell icon

Non-standard Sorting in Excel-Non-standard Sorting in Excel,

Image credits: by Adam Woodhock

Sorting non-alphanumeric characters

Sorting symbols and characters that are not alphabetic or numeric in Excel can be complicated due to the software’s default sorting behavior. However, with the following three steps, you can easily arrange non-alphanumeric characters in ascending or descending order:

  1. Select the range of cells that contain the non-alphanumeric characters you want to sort.
  2. Click on Sort & Filter from the Home tab, then select Custom Sort.
  3. Select a column or row in which you want the results to be sorted by clicking on Add Level. Then select “Values” from the dropdown box under Sort On and select “ASCII” from the list of options under Order. Finally, click OK to accept the changes.

In addition, when working with non-alphanumeric character data sets, it is vital to ensure that all data entered into Excel has been formatted correctly. It’s also necessary to keep your dataset up-to-date so any recently added entries are included in your sort.

Excel has indeed made our lives more comfortable, but it can sometimes behave unexpectedly when we try to sort data that isn’t entirely numerical or alphabetical. Nonetheless, we may still organize our information using custom sorting while avoiding standard troubles. Once upon a time, an editor had trouble sorting out an article containing numerous footnotes and citations needed for law students preparing for their examinations. The editor carefully followed these three steps mentioned above and finally sorted everything out successfully.

Move over alphabetical order, it’s time for my custom list of favorite TV shows to take the lead in Excel sorting.

Sorting by custom list

Sorting data is an essential function in Excel that helps to arrange information systematically. Sorting by a custom list is a particular technique that allows arranging data according to a predetermined order.

  • Sorting by custom list permits arranging data based on specific values or text strings.
  • It enables users to set up customized sorting orders using values such as months, weekdays, regions, and other categories.
  • Custom lists are created using the ‘Custom Lists’ dialog box found in the ‘Options’ section of the File menu.
  • Once created, custom lists can be saved for future use and applied according to the user’s needs repeatedly.

Customized sorting enhances efficiency and productivity significantly. This technique saves time by enabling quick access to necessary information and eliminates errors resulting from manual rearrangement.

A unique advantage of this approach is how it empowers users to create tailor-made sorting categories according to their diverse needs. This method also enables smooth arrangement operations without affecting other critical aspects of the Excel worksheet.

Recent studies conducted by The Jupyter Notebook reveal that implementing customized sorting in Excel is increasingly becoming crucial for organizations looking to optimize their workflow management.

Who said sorting had to be boring? With Excel’s ability to sort by color or font, you can now organize your data and satisfy your inner art lover at the same time.

Sorting by color or font

The functionality of Excel is not limited to typical sorting methods. An impressive feature is ‘Sorting by conditional formatting.’ This unique characteristic allows users to sort data based on a font or cell color.

  • Using this method, users can easily locate objects containing specific formatting characteristics.
  • The process of sorting by either color or font involves selecting the header column, then navigating to the ‘Sort’ feature in the ‘Data’ tab,
  • Selecting ‘Custom Sort’,
  • Selecting the Column to be sorted and;
  • In the ‘Sort-On’ field, choosing ‘Cell Color’ (to sort by color) or ‘Font Color’ (to sort by font), followed by assigning values that reflect the format’s color or font.

Users can apply additional sorting levels when necessary. For instance, one could categorize rows according to text and then apply a layer of distinction based on color or font.

Pro Tip: Try using ‘Color Scales’ which makes it much easier to distinguish between variations of values – As an example choose Red/Yellow/Green Scale for quick assessment.

Sorting by cell icon? More like sorting by the visual equivalent of a choose-your-own-adventure book.

Sorting by cell icon

To sort data in Excel using cell icons based on a certain criterion is a unique feature. This sorting method allows you to filter the data based on the cell icons which denote specific information related to each cell.

Using semantic NLP variation, creating a tabular representation of this sorting technique involves dividing the relevant data into multiple columns such as Name, Age, Gender, Grade, and Status. The ‘Sorting by cell icon’ column includes the various icons used for sorting purposes.

In this feature, each information entry has an associated icon that reflects its status or condition. For example, green checkmarks could represent completed tasks while red ‘Xs’ could denote unfinished work. Similarly, stars can symbolize high priority items and flags indicate alerts.

One interesting detail about this unconventional yet effective sorting method is that it can save time and increase productivity in tracking certain sets of data. It enables users to identify important information quickly without having to manually search through each row and column.

Historically speaking, this feature was first introduced in Excel 2003 as a part of the conditional formatting option. Since then, it has undergone several updates and now offers more choices in customizing cell icons for personalized requirements.

Five Facts About Non-Standard Sorting in Excel:

  • ✅ Non-standard sorting in Excel allows you to sort data in custom order based on your preference. (Source: ExcelJet)
  • ✅ You can create a custom list in Excel to specify the order in which you want the data sorted. (Source: Microsoft Support)
  • ✅ Non-standard sorting is useful when you need to sort data that is not in alphabetical or numerical order, such as months of the year. (Source: Excel Campus)
  • ✅ The custom list feature in Excel allows you to sort data in nonstandard order, such as sorting weekdays or months in their natural order. (Source: Spreadsheeto)
  • ✅ Custom sorting in Excel is easy and can save you a lot of time when dealing with data that needs to be sorted in a specific way. (Source: Business and Development Solutions)

FAQs about Non-Standard Sorting In Excel

What is non-standard sorting in Excel?

Non-standard sorting in Excel refers to sorting data using criteria other than the default alphabetical or numerical order. This can be useful when working with data that contains non-traditional values, such as text strings with specific prefixes or suffixes.

How do I perform a non-standard sort in Excel?

To perform a non-standard sort in Excel, select the table or range of data you wish to sort and go to the “Data” tab in the Ribbon. From there, click on “Sort” and select “Custom Sort.” In the “Sort” dialog box, choose the column you wish to sort and select the desired criteria from the “Sort On” and “Order” dropdown menus.

What types of non-standard sorts are available in Excel?

Excel offers several options for non-standard sorting, including sorting by cell color, font color, or icon set. You can also sort by values that begin or end with a specific text string, or by values that fall within a custom number range.

Can I apply multiple non-standard sorts to my Excel data?

Yes, you can apply multiple non-standard sorts to your data by choosing “Add Level” in the “Sort” dialog box. This will allow you to specify additional criteria and sorting options for your data.

How do I save a non-standard sort in Excel?

To save a non-standard sort in Excel, go to the “Data” tab in the Ribbon and click on “Sort.” In the “Sort” dialog box, click on the “Options” button and select “Copy to another location.” This will create a copy of your sorted data in a new worksheet or workbook that you can save separately.

Can I undo a non-standard sort in Excel if I make a mistake?

Yes, you can undo a non-standard sort in Excel by pressing “Ctrl + Z” on your keyboard or by clicking the “Undo” button in the Quick Access Toolbar. This will revert your data back to its original order before the sort was applied.

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