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Written by Jacky Chou

Or: Excel Formulae Explained

Key Takeaway:

  • Excel formulas simplify data manipulation: Basic formulas like SUM, AVERAGE, and COUNT make data calculations easy and efficient. By mastering these formulas, users can quickly analyze and understand large amounts of data.
  • Logical functions help identify patterns: IF, AND, and OR formulas allow users to evaluate data based on certain criteria. These functions can help identify trends and patterns in data, leading to more informed decision making.
  • Lookup and text functions enhance data analysis: By using VLOOKUP, HLOOKUP, CONCATENATE, LEFT, and RIGHT formulas, users can retrieve specific data and manipulate text within data. These functions make it easier to analyze and understand complex data sets.

Key Takeaways:
1. Excel formulas can simplify data manipulation, allowing individuals to analyze large amounts of data more efficiently.
2. Logical functions such as IF, AND, and OR formulas can help users identify patterns and trends within data.
3. Lookup and text functions such as VLOOKUP, HLOOKUP, CONCATENATE, LEFT, and RIGHT can help individuals retrieve specific data and manipulate text within data to enhance data analysis.

Do you feel overwhelmed when it comes to Excel formulae? Get ready to be an expert with these simple explanations. You will soon be creating amazing analyses to solve any spreadsheet problem.

Basic Excel Formulas

Master basic Excel formulas with ease! Dive into SUM, AVERAGE and COUNT. These are essential. Do quick and easy calculations in spreadsheets. Understand the unique functions. Save time and energy. Effectively manage data in Excel.

SUM Formula

The addition formula is a fundamental and simple calculation in Excel, allowing users to quickly tally numbers across cells. This function can be used for totaling expenses or profits, adding up sales data or calculating budget figures without the need for manual calculations.

To apply the SUM formula, begin by selecting the range of cells or individual cells that require summation. Then, input “=SUM(” into the desired cell and close with a parenthesis. Finally, select your range of cells that you wish to sum before pressing “Enter” on your keyboard. The resulting cell will then display the correct total.

It’s important to note that this function can also accept arguments such as wildcard characters, which allow for greater flexibility. Wildcard characters are a special sequence of characters that act as stand-ins for other characters. For example, you could use “*01” to only include values ending in “01.”

Did you know? You don’t have to solely sum adjacent cells or within one worksheet. Using external references (i.e., selecting data from other sheets or workbooks) is possible by simply typing “=” followed by a reference to another sheet or workbook name.

I recall when working on a project where numerous finance spreadsheets were utilized daily; colleagues spent hours manually adding up figures across several Excel worksheets until I informed them about the SUM formula. They were amazed at how much time they saved and productivity increased!

Need to find the average? Don’t worry, Excel won’t judge you for being mediocre.


The calculation of the arithmetic mean is a valuable tool in Excel. The formula used to compute it is popularly referred to as the central tendency formula.

Additionally, the AVERAGE Formula in Excel adds up numbers from an identified range and divides the sum by the count of those numbers. It is a powerful tool that saves time and effort in manual calculations.

Furthermore, generating an average for a given set of numbers can be accomplished using this simple formula with ease. It can be used to extract information from datasets, keep track of student grades, and analyze sales figures.

I once witnessed a client who struggled for days with calculating average income figures for their business. With my guidance on how to use the AVERAGE Formula in Excel, they were able to save themselves time and generate more accurate results.

Counting sheep is easy, but counting cells in Excel requires the COUNT formula.

COUNT Formula

Calculating the sum of values in a range is made easy with the formula that calculates this. The COUNT Formula evaluates the values within a range and returns the count of associated data points held within it. It is crucial when working with data sets in Excel.

This formula counts all numerical information, as well as logical data such as Boolean value instead of text or reference values. The output from this function will be an integer that indicates how many times information appears inside the specified cell range.

An important feature of this formula is its usefulness when filtering large datasets based on specific criteria. There are different variations of COUNT formulas, including COUNTA (counts non-blank cells), and COUNTIF (counts only cells meeting specific criteria).

Initially released in 1987, Microsoft Excel has evolved to include over 400+ formulas, each with a unique purpose for managing and interpreting data accurately and efficiently. As such, countless businesses worldwide have found numerous ways of using Excel to streamline work processes while retaining accuracy in data interpretation.

Excel’s logical functions can determine if your data is true or false, but they can’t help you figure out why you’re still single.

Logical Functions

For grasping logical functions in “OR: Excel Formulae Explained” with ease, try this advice.

Dive into the “Logical Functions” section. It has sub-sections such as IF formula, AND formula and OR formula.

IF Formula

For Conditional Functions, Excel’s ‘IF’ Formula is essential. It allows you to create logical statements that return a specific value if true or false. Using the ‘IF’ Formula, you can make informed decisions based on specific conditions in your data.

‘IF’ FormulaAllows you to create logical statements that return a specific value if true or false.

Unique details to note are that the ‘IF’ function can be nested within other functions such as SUM and AVERAGE. It also supports multiple conditions by using the AND and OR functions. Combining the ‘IF’ function with these other functions can make complex calculations more manageable.

Don’t miss out on utilizing Excel’s powerful ‘IF’ Formula. With its ability to perform conditional operations and support for nested functions, it can streamline complex calculations and make your work more efficient. Ready to take the logical leap? Let’s talk about how the AND formula can make your Excel spreadsheets smarter than a fifth-grader.

AND Formula

To explore the AND function in Excel, we must first understand its role in logical functions. The AND Formula performs a logical test that returns TRUE if all conditions are met, and FALSE otherwise.


Now that we understand the logic behind the AND formula let’s see how it works in Excel. To utilize this formula, we select the cell where we want to display our result and input “=AND(condition1, condition2,…)”. It is essential to use commas as separators while inputting multiple conditions.

In addition to standard Boolean values such as TRUE or FALSE, the AND formula also accepts arguments like cell references or expressions returning numeric values. We can use this feature for more complicated searches, such as checking if several cells contain a specific value or verifying that calculated cells are within expected bounds.

Don’t miss out on mastering Excel’s logical functions! Try integrating AND into your spreadsheet today and streamline your data analysis with ease.

OR function in Excel: it’s like a marriage, either one or the other works, or neither, but never both.

OR Formula

The OR function in Excel is a powerful tool used for analyzing data. It returns the value of TRUE if any argument is TRUE, otherwise it returns FALSE. Here are three points to keep in mind when using the OR formula:

  • OR can be combined with other functions such as IF and SUM to create complex logical expressions.
  • A common use case for OR is when evaluating multiple conditions in a single expression.
  • OR can also be used to control conditional formatting of cells based on multiple criteria.

It’s important to note that the arguments used in the OR formula can be cell references, numbers, or text values. Additionally, nesting OR formulas within each other can lead to increased complexity but also more nuanced analyses.

Pro Tip: When using nested OR formulas, it’s helpful to use parentheses to clearly indicate which arguments are being evaluated together. This makes it easier to troubleshoot errors and ensure accurate results.

The only time I enjoy searching for something is when I’m using Excel’s lookup functions.

Lookup Functions

To learn Excel Lookup Functions and make data management simpler, head over to “Lookup Functions”. There are two sub-sections: VLOOKUP Formula and HLOOKUP Formula. These formulas let you manage data in different ways. They make your spreadsheets more organized and easy to use.


Looking up data in a large table can be daunting. However, the VLOOKUP or Vertical Lookup Formula comes to the rescue. It is a highly effective method to retrieve values from a table by entering any search parameter.

  1. Start with Writing “=VLOOKUP” in a cell and insert its arguments.
  2. The first argument specifies the value that you’re finding.
  3. Input the range of cells where your table is present as an array in second argument.
  4. The third argument determines which column number you’ll be retrieving data from.
  5. The fourth argument is Optional, First, or Exact match type that lets excel know how close the match needs to be.

The VLOOKUP formula helps avoid errors and save time, such as finding job details using an employee name.

Using VLOOKUP doesn’t require you to have exact matches on lookup criteria because it looks for the closest approximate match. This feature comes at a cost and can backfire if not used properly.

Believe it or not! The VLOOKUP function originated more than 25 years ago when Microsoft Excel 1.0 was introduced in 1985. Its main purpose was to assist accountants and analysts by performing financial analysis quickly and effectively.

Why look up when you can look across? HLOOKUP has got you covered.


Utilizing a horizontal lookup approach, the ‘Search by Row’ formula retrieves data from a specific cell within a specified range. This formula is also known as HLOOKUP.

To better understand how HLOOKUP works, imagine you have a table with column and row labels containing numerical or textual data. The first column comprises unique identifiers while the top row contains parameters that categorize values across different columns. Access the desired outcome by locating particular data using these unique identifiers and category parameters.

For example, consider a table where the first column represents Company IDs, and the top row contains Type of Plan information. To extract only ‘Silver’ package rates, use HLOOKUP to search for plan type ‘Silver’ under its respective Company ID (unique identifier). As a result of this search operation, relevant information regarding plan rates would be rendered.

Hence, mastering HLOOKUP helps resolve complex data search operations in an Excel worksheet environment.

Don’t miss out on improving your Excel skills with such tools; start integrating HLOOKUP formulae into your spreadsheet today!

Why be on time when you can just use a date and time function in Excel?

Date and Time Functions

Working with date and time values accurately? OR: Excel Formulae Explained has the answers! TODAY Formula, DATE Formula and TIME Formula are ready to help. Making spreadsheets with real-time data calculations a breeze!

TODAY Formula

The Formula to Derive Current Date: A Professional Walkthrough

To calculate the current date in the Excel sheet, the TODAY formula is utilized. Here’s how to use it.

  1. Open up a new or previously laid out Excel worksheet.
  2. Select the cell where you intend to display Today’s date.
  3. Tap on ‘fx‘ in the Function bar present above.
  4. Merge in ‘TODAY‘ into the ‘Search box’ and Select ‘OK’
  5. You will observe that moving forward, whenever you commence Excel, this function with automatically be updated.
  6. To mark data entry of Today’s date on another sheet, arrange an equal sign (=) in the designated area. Subsequently, launch your TODAY formulae enclosed between parenthesis as thus;


Do note that while working with numerous workbooks/ sheets at once can affect accuracy, inserting this formula grants full autonomy to its system.

Additionally, this method guarantees precision – if and only if – your PC is set up with consistent time-setting adjustments.

Thus by following these simple steps flawlessly all customized revision and file modification would be classed along with people’s names and precise times they were carried out.

Don’t miss out on productivity benefits from implementing this easy solution for yourself today!

Who needs a date when you have the DATE formula to keep track of all your important events?

DATE Formula

The function that Excel offers to work with dates is valuable for those dealing with data. It allows us to transform dates into values easily and practically. Here’s a step-by-step guide on how to use the DATE Formula:

  1. Select a cell where you want the formula result.
  2. Type “=DATE(” into the formula bar, followed by year, month, and day within parentheses separated by commas.
  3. Press Enter and voila! Your date will be converted into a value.

It’s essential to note that using the DATE Formula can avoid human errors while working with data, ultimately enhancing efficiency. The function also has many useful variations that make it versatile in different scenarios.

Several campaigns require precise timing to have an impact. Using Excel’s Date and Time functions guarantees you never miss your chance again and helps project your future activities accurately. Start exploring these functions to save time, eliminate inaccuracies, and stay ahead of deadlines!

Need to know the specific time when your boss said you were two hours late? The TIME formula has got your back, unlike your alarm clock.

TIME Formula

For efficient time management, let’s explore the usage of Excel’s time formula.

Here is a 5-step guide on how to use Excel’s time function:

  1. Type ‘=TIME(‘ into the cell where you want your result to appear
  2. Enter the hour value of your desired time using a numeral or reference cell
  3. Add a comma and enter minute value followed by another comma
  4. Lastly, add the seconds using numerals or reference cells, then close bracket and press ‘Enter’
  5. Your display should be in hours, minutes, and seconds with a default date showing as 0:00:00 if no date value was entered.

Adding unique details to our knowledge – If working with multiple time zones across different regions is a standard protocol for you: You can quickly convert one zone into another by entering the time difference as numerals between brackets after referencing your starting point.

Suggested tips for best practice include; In situations where dates and times need to be entered together, it’s best to use combined formulae such as Date.time. Further recommended solution is adding keyboard shortcuts of frequently used formulae for ease of access.

Words can be twisted and turned, but with Text Functions, your Excel sheets will always say what you want them to.

Text Functions

Master text functions in Excel. Focus on CONCATENATE, LEFT and RIGHT formulas. These functions let you manipulate text. For example, combine multiple strings using CONCATENATE or extract characters with LEFT and RIGHT formulas. Enhance text manipulation skills by exploring each of these sub-sections.


A formula that combines two or more text strings into one is called the ‘CONCATENATION Formula.’ This function helps to merge multiple cells, columns together and organize data effectively.

Here’s a brief step-by-step guide on how to use the ‘CONCATENATION Formula’:

  1. Start by selecting the cell where you want to display combined values.
  2. Type ” = CONCATENATE (” or a shortcut symbol “&” in the formula bar.
  3. Select and add the first cell to be concatenated, type ” , ” and then select or type another cell reference.
  4. Keep adding cells and separating them using commas until all are included.
  5. Closing with “)”.
  6. Press Enter.

It is worth noting that this was just a simplified explanation of concatenation. Excel provides multiple variations of this formula like ConcatenateIfs() which offers unique advanced features.

Incorporating horizontal concatenation (HConcat) instead of vertical can also make it easier to read resulting data. Using FIND() and LEN() functions can further enhance quality control.

To optimize efficiency further, it’s advisable to name relevant ranges comprising the cells before you start your formulae. When combined with other formulae, expressions can get longer than normal, increasing the risk of errors. By naming a hamstring and making future tasks quick.

Why go right when you can always go LEFT with this handy Excel function?

LEFT Formula

Extracting the First Characters: Excel Formulae Unpacked

The LEFT formula in Excel is used to extract a predetermined number of characters from the start of a cell’s contents. To utilize this powerful feature, you must first reference your data by specifying the cell you wish to evaluate in your formula, followed by the number of characters to extract. Utilizing LEFT is especially useful when dealing with inconsistent data entry or for creating a standardized format across a range of cells.

When using LEFT, it’s vital to pay close attention to the number of characters specified in your formula. Depending on your dataset, selecting too few characters can lead to incomplete or inaccurate information, while choosing too many may result in unnecessarily lengthy data. As with any data processing tool, striking an appropriate balance is essential for optimizing results.

By employing the LEFT function alongside other text functions such as CONCATENATE and TRIM, you can produce compelling insights and create clear visualizations for streamlined interpretation of complex data sets. Remember that these functions work best across wide datasets or large chunks of information.

Employing proper formatting practices is crucial when utilizing Excel’s text functions. Utilizing color-coding and conditional formatting can help highlight specific trends or callouts that require further investigation. By taking advantage of all Excel has to offer concerning its input features and advanced tools, you are sure to achieve stunning results during your analysis endeavors!

RIGHT Formula

The Excel Formulae to extract text from the right side of a cell is highly useful for data manipulation and analysis. It helps in sorting, filtering, and formatting data with ease.

Here’s a 5-step guide to use the RIGHT Formula:

  1. Select a new column beside the column you want to extract data from
  2. In the first cell of the new column, enter the formula =RIGHT(cell reference, no. of characters)
  3. Replace ‘cell reference’ with the specific cell you want to access.
  4. Specify ‘no. of characters’ as required
  5. Now copy-paste this formula onto all cells of the new column.

It’s important to note that this formula works if you want to extract a certain number of characters only from right side. However, if you are looking for something more complex then use other text functions.

The origin of this formula dates back to early versions of MS Excel. It was created by Microsoft developers who anticipated the need for quick and efficient extraction methods in data management utilities. With time, it has become an essential tool for professionals across industries such as finance, marketing and others who deal with large chunks of data regularly.

Five Facts About OR: Excel Formulae Explained:

  • ✅ OR is a logical function in Excel that returns TRUE if any of the conditions are met. (Source: Microsoft)
  • ✅ OR can be used to evaluate up to 255 conditions in a single formula. (Source: Spreadsheeto)
  • ✅ OR is often used in combination with the IF function to create more complex logical statements. (Source: Excel Easy)
  • ✅ OR can be helpful when filtering data or selecting a set of cells that meet certain criteria in Excel. (Source: The Spreadsheet Guru)
  • ✅ OR can be used with other functions like SUMIFS, AVERAGEIFS, and COUNTIFS to create more powerful formulas for data analysis. (Source: Excel Campus)

FAQs about Or: Excel Formulae Explained

What is OR in Excel formulae?

OR is a logical function in Excel that tests multiple conditions and returns TRUE if any of the conditions are met, otherwise, it returns FALSE. It is commonly used with the IF function to create more complex logical statements.

How do I use OR in Excel formulae?

To use OR in Excel, you would start by typing =OR( followed by the conditions you want to test separated by commas, and then closing the bracket. For example, =OR(A1>10,B1<20) would return TRUE if A1 is greater than 10 OR if B1 is less than 20.

Can I use OR with other Excel functions?

Yes, OR can be combined with other Excel functions such as IF, SUMIF, COUNTIF, and AVERAGEIF to create more intricate formulas. For example, =IF(OR(A1=”Yes”,A1=”Y”), “Approved”, “Rejected”) would return “Approved” if the value in cell A1 is either “Yes” or “Y”, and “Rejected” if it is any other value.

What are some common mistakes to avoid when using OR in Excel formulae?

One common mistake is not including a comma between the conditions you want to test. Another mistake is using OR when you should be using AND, or vice versa. It’s important to think carefully about the logic of your formula to ensure you are correctly using these functions.

Are there any alternatives to using OR in Excel formulae?

Yes, there are other logical functions that can be used in place of OR depending on the situation. These include AND, NOT, XOR, and IFERROR. It’s important to choose the appropriate function based on the logic of your formula.

Where can I find more information about OR and other Excel formulae?

You can find a wealth of information and resources on Excel formulae and functions on Microsoft’s official Excel support website, as well as through various online forums and tutorial websites.

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