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Written by Jacky Chou

Printing A Chart In Excel

Key Takeaway:

  • Printing a chart in Excel requires setting up the chart for optimal printing, such as adjusting the chart size and modifying chart elements to fit the page layout, to ensure a professional and clear visual representation of the data.
  • Accessing the print dialog box in Excel is the first step to printing the chart, where the user can make necessary adjustments to the printer and settings before previewing and printing the chart.
  • Printing the chart from Excel can be simplified by using print shortcuts, such as holding Ctrl + P, or through the use of Excel add-ins that provide advanced printing options for charts.

Do you need to quickly print a chart in Excel? In this blog, you’ll learn all the basics of printing a chart, so you can start visualizing your data right away! With this handy guide, you’ll have the tools to produce high-quality charts on demand.

Overview of Printing a Chart in Excel

Printing a chart in Excel involves efficiently printing a visually appealing chart from an Excel worksheet, allowing users to easily interpret and analyze data. Here is a concise six-step guide to assist in the process:

  1. Select the chart you wish to print and click the “File” tab.
  2. Click “Print” and adjust the scale for the chart to fit on one page or across multiple pages.
  3. Verify the print preview of the chart, then select “Print.”
  4. Adjust printer settings to the desired quality.
  5. Preview the printout to verify that the chart is presented accurately.
  6. Click “Print” to obtain the final output.

In addition to the six steps, it’s essential to note that users can adjust various chart settings to ensure quality and format the chart as needed. Printing a chart can have diverse results depending on the chosen settings and chart type. It’s important to choose the best settings to meet the desired outcome accurately.

A true story that highlights the importance of the process above involves a financial institution’s executive who presented a chart with errors to stakeholders. The executive didn’t verify the settings before printing, and the chart’s output was not legible, causing confusion among stakeholders. This experience emphasizes the importance of the printing process.

Overview of Printing a Chart in Excel-Printing a Chart in Excel,

Image credits: by James Arnold

Setting up the Chart for Printing

To prepare your Excel chart for printing, you must make it look great on paper. This section, “Setting up the Chart for Printing“, has sub-sections. These include “Adjusting the Chart Size” and “Modifying the Chart Elements“. Learn how to make necessary changes to ensure clear printing, without distortion.

Setting up the Chart for Printing-Printing a Chart in Excel,

Image credits: by David Jones

Adjusting the Chart Size

To resize the chart in Excel, it is important to modify the Chart Size according to your preference. Here’s a simple guide to achieve that in just five steps:

  1. Click on the chart that you want to adjust.
  2. Go to the “Format” tab at the top of the ribbon.
  3. Select “Size” and then choose the “Custom Size” option.
  4. Add your preferred dimensions for the chart by typing them into the respective boxes.
  5. Click “OK” and adjust as necessary to fit your desired size.

Additionally, always ensure that you maintain the aspect ratio, so that there is no distortion of data. Resizing must not affect legibility, readability or clarity of information.

Make sure not to miss out on perfecting your charts before printing them. A well-adjusted chart helps communicate data better and has a positive impact on how others interpret it. Ensure your charts leave an indelible mark!

Get ready to give your chart a makeover as we dive into modifying its elements like a pro!

Modifying the Chart Elements

Making Alterations to the Elements of a Chart

To perfect your chart, you may need to make adjustments to its various elements. Modifications such as changing the title, labeling the chart, or adjusting the color of the chart background can enhance its presentation.

Follow These 5 Simple Steps to Modify Your Chart Elements:

  1. Click on the chart with your left mouse button
  2. Select “Chart-
  3. Select desired text position and write a new title name in the box.
  4. To label vertical or horizontal axis, select “Axis
  5. Increase/decrease text size, font type using options under ‘Home’ or ‘Format tabs.’

It is also possible to change other features like data labels and legends by choosing their corresponding option from “Chart Elements.”

While every alteration counts, it is important not to overdo them as too many random changes could ruin the final output.

Did You Know?

The first-generation charts were designed by William Playfair in 1786. He created a line graph plotting imports against exports for England and wanted to present complex data in an understandable manner.

Printing the chart? More like printing money…for the ink cartridge companies.

Printing the Chart

In Excel, to print a chart you must know a few steps.

  1. First, access the Print Dialog Box. It has various settings and options.
  2. Next, pick the printer and settings that fit your needs.
  3. Finally, preview and print the chart how you want.

Printing the Chart-Printing a Chart in Excel,

Image credits: by Yuval Washington

Accessing the Print Dialog Box

Accessing the Print Options

To print a chart in Excel, you need to access the Print options. This will allow you to customize the print settings before sending it to the printer.

3-Step Guide:

  1. Click on the File tab located in the top-left corner of the Excel window.
  2. Select Print from the list of options on the left-hand side of the screen.
  3. Customize your print settings according to your needs and click on Print.

Moreover, when accessing the print options, you can choose to print just the chart or include other data and formatting options as well. Additionally, make sure that your printer is connected and working correctly before attempting to print.


To ensure that your chart prints correctly, consider using these suggestions:

  • Preview your chart before printing to catch any errors or formatting issues.
  • Choose landscape orientation for wider charts or portrait orientation for taller charts.
  • Scale down large charts if they are too big for one page by adjusting the print settings.

By following these recommendations, you can produce an accurate and professional-looking printed chart effortlessly.

I may not have a PhD in printer technology, but I know enough to avoid the ‘Print to fax’ option.

Choosing the Printer and Settings

When it comes to printing your Excel chart, selecting the right printer and settings plays a crucial role in getting desired results.

To choose the perfect printer and settings for your Excel chart, follow these three easy steps:

  1. Click on the ‘File‘ tab in the top left corner of your Excel sheet
  2. Select ‘Print
  3. Choose the preferred printer and adjust settings such as orientation, paper size, quality, and color options if necessary

Remember to preview your chart before you print to avoid errors.

Keep in mind that different printers have different resolution capabilities, so you might need to change some setting values accordingly. To ensure optimal quality printing of your chart in Excel- always choose the printer with high-resolution output capabilities; avoid choosing draft or low-quality printing modes – they won’t produce good quality results.

Previewing and Printing the Chart

Chart Preview and Print Guide in Excel

Learn how to preview and print your chart in Excel with these simple steps:

  1. To preview your chart, click on the chart to select it.
  2. Click on the File tab in the Ribbon, then click on Print.
  3. A preview of the chart will display. Adjust any print settings before printing.
  4. To print, select a printer and click Print.

Remember that charts can be printed along with other sheets or separately, depending on your needs.

Did you know that you can also save charts as PDF files or email them directly from Excel? This can be helpful for sharing your data with others quickly and easily.

Once, a company had to present their quarterly sales report to the board of directors. However, the printer was malfunctioning, and they were unable to print out the graph portion of their presentation. With no time to spare, they had to improvise by projecting the graph onto a screen using their laptop instead. From then on, they always made sure to preview and test their equipment before presentations.

Five Facts About Printing a Chart in Excel:

  • ✅ To print a chart in Excel, select the chart and choose “Print” from the “File” menu. (Source: Microsoft)
  • ✅ Excel offers several printing options for charts, including adjusting page size, choosing orientation, and scaling the chart to fit the page. (Source: Excel Easy)
  • ✅ To add a chart title, select the chart and choose “Chart Title” from the “Chart Elements” dropdown in the “Chart Tools” menu. (Source: Excel Jet)
  • ✅ Excel also allows for customizing the appearance of the chart before printing, such as changing colors and fonts. (Source: Ablebits)
  • ✅ Printing a chart in Excel can also be done through keyboard shortcuts, such as pressing “Ctrl + P”. (Source: Excel Campus)

FAQs about Printing A Chart In Excel

How do I print a chart in Excel?

To print a chart in Excel, select the chart you want to print and go to the ‘File’ tab. From there, click on ‘Print’ and select the printing options you want, such as the printer and the number of copies. Finally, click on ‘Print’ again to print the chart.

What if my chart doesn’t fit on one page when I print it?

If your chart is too big to fit on one page when you print it, you can adjust the print settings to fit the chart on multiple pages. To do this, go to the ‘Page Layout’ tab and click on ‘Page Setup’. From there, go to the ‘Scale to Fit’ section and select ‘Fit to’, then specify how many pages wide and tall you want the chart to be when it’s printed.

Can I print just a portion of a chart in Excel?

Yes, you can print just a portion of a chart in Excel. To do this, select the chart and go to the ‘File’ tab. From there, click on ‘Print’, then select the ‘Print Selection’ option. This will only print the portion of the chart that you have selected.

What if I want to customize the print settings for my chart?

If you want to customize the print settings for your chart, go to the ‘File’ tab and click on ‘Print’. From there, click on ‘Print Options’, then select ‘Page Setup’. This will open a dialog box where you can adjust different print settings, such as margins, paper size, and orientation.

How can I preview my chart before I print it?

To preview your chart before you print it, go to the ‘File’ tab and click on ‘Print’. From there, you can click on ‘Preview’ to see how your chart will look when it’s printed. You can also adjust the settings and preview your chart again until it looks the way you want it to.

What if my chart is black and white when I print it?

If your chart is black and white when you print it, this could be because your printer is set to print in black and white only. To fix this, go to the printer settings and make sure that the ‘Color’ option is selected. You can also check the print settings in Excel to make sure that the chart is set to print in color.

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