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Written by Jacky Chou

Printing Multiple Selections In Excel

Key Takeaway:

  • Printing multiple selections in Excel is possible by selecting multiple cells, setting a print area, and printing those selected cells. This is useful for printing specific sets of data or reports without having to print the entire worksheet.
  • To select multiple cells in Excel, hold down the CTRL key and click on each cell you wish to include in the selection. You can also select entire rows and columns by clicking on the row or column headers.
  • To set a print area in Excel, select the cells you wish to print and go to the Page Layout tab. Click on the Print Area dropdown and select Set Print Area. This will set the selected cells as the print area for the worksheet.
  • To print selected cells in Excel, go to the File tab and select Print. Choose the option for Print Active Sheets and select the desired printer and settings. Click Print to print only the selected cells.

Do you often find yourself struggling with printing multiple Excel selections? No more! This article shows you how to print multiple selections quickly and efficiently. Stop wasting time and start printing multiple selections now!

Printing multiple selections in Excel

Printing multiple selections in Excel is easy with the power of selecting multiple cells. This section will tell you how to select multiple cells in Excel, set the print area, and print the selected cells.

To print multiple selections in Excel:

  1. Select the cells you need to print.
  2. Set the print area for the selected cells.
  3. Print the selected cells.

Printing multiple selections in Excel-Printing Multiple Selections in Excel,

Image credits: chouprojects.com by Yuval Duncun

Selecting multiple cells in Excel

To choose multiple cells in Excel, start by selecting the first cell or range of cells. Then, hold down the ‘Ctrl’ key on your keyboard and continue to select additional cells. This will allow you to select non-consecutive cells or ranges easily.

Here’s a 5-step guide for selecting multiple cells in Excel:

  1. Select the first cell or range of cells you want to include.
  2. Hold down the Ctrl key on your keyboard.
  3. While holding down the Ctrl key, click on any additional cells or ranges you want to include.
  4. To select non-contiguous ranges, release the Ctrl key and use your mouse to drag over an additional range while holding down the ‘Shift’ key.
  5. Once all of your desired selections are highlighted, release all keys including the mouse and confirm your selection.

It’s essential to note that using a mouse is less precise than using a keyboard and results in more errors when selecting multiple cells. Additionally, if there is a large amount of data involved, it may be better to use a macro instead.

Pro Tip: When working with larger datasets, consider utilizing filter views instead of printing out each selection separately. Why limit yourself to just one print area in Excel? Expand your printing horizons with multiple selections and impress your boss with your spreadsheet prowess.

Setting print area in Excel

When preparing a report or data analysis, it is imperative to have the correct information displayed. One way of presenting this data is through printing. In Microsoft Excel, you can easily set the print area to ensure only relevant ranges of cells are printed.

Here is a 4-step guide for setting print area in Excel:

  1. Select and highlight the range of cells that need to be printed.
  2. Click on the Page Layout tab located on top of the Excel screen.
  3. Click on Print Area and select Set Print Area from the dropdown menu.
  4. To preview, click on File and select Print Preview or use shortcut Ctrl+P.

It’s important to note that only highlighted cells are considered within a print area and all other data outside of it will not be printed.

By setting print areas in Excel, you can achieve a more organized presentation when printing your work. Be mindful that after editing your document with new content, you will need to adjust the print area accordingly before printing.

Make sure you never miss out by setting your print area correctly in your workbook today!

Why print the entire worksheet when you can just select the cells that matter? Excel, keeping us efficient and saving printer ink one selection at a time.

Printing selected cells in Excel

When it comes to printing specific cells in Excel, the process can be quite straightforward. Here’s how you can do it:

  1. Select the cells or range of cells that you want to print.
  2. In the ‘Page Layout‘ tab, click on ‘Print Area.
  3. Click on ‘Set Print Area‘ from the dropdown menu.
  4. Now go to the ‘File‘ menu and select ‘Print.
  5. Select your printer and click on ‘Print.

It’s important to note that when you’re selecting a specific area to print, make sure that there are no hidden sheets or rows/columns within those selected cells. Furthermore, ensure that your printer is connected and ready before you attempt to print.

If you find yourself struggling with printing certain cells or if they don’t seem to appear as expected, try re-selecting them or checking for any formatting errors. With these steps in mind, you should be able to easily print selected cells in Excel.

In a similar situation, a colleague of mine had been struggling with printing multiple selections for weeks until I showed her this simple feature. She was thrilled and grateful for finally being able to properly print out reports for her team.

Five Facts About Printing Multiple Selections in Excel:

  • ✅ You can print multiple selections by selecting the ranges while holding down the CTRL key. (Source: Excel Easy)
  • ✅ You can print a specific selection by going to the Page Layout tab, selecting Print Area, and choosing “Set Print Area” in the drop-down menu. (Source: Microsoft Support)
  • ✅ Excel allows you to set different print settings for different selections, such as landscape orientation for one range and portrait for another. (Source: Spreadsheet Planet)
  • ✅ You can preview multiple selections before printing by selecting the ranges while holding down the CTRL key and then going to “Print Preview.” (Source: Excel Campus)
  • ✅ If you want to print multiple selections on one page, you can use the Scale to Fit option under the Page Layout tab to adjust the size of the printout. (Source: Exceljet)

FAQs about Printing Multiple Selections In Excel

What is the process for Printing Multiple Selections in Excel?

The process for printing multiple selections in Excel is quite simple. Here are the steps:

  1. Select the first range of cells that you want to print.
  2. Hold down the Ctrl key on your keyboard and click on the additional ranges of cells that you want to include in the printout.
  3. Go to the “Page Layout” tab in the Excel ribbon.
  4. Click on the “Print Area” button and select “Set Print Area.”
  5. Click on the “Print” button and select “Print Active Sheets.”

How do I ensure that all of my selections are printed on the same page?

If you want to ensure that all of your selections are printed on the same page, you can use the “Fit All Columns on One Page” or “Fit All Rows on One Page” options under the “Page Setup” section of the “Page Layout” tab. This will adjust the size of the cells in your selection in order to fit them onto one page.

Can I print multiple selections from different worksheets in the same workbook?

Yes, you can print multiple selections from different worksheets in the same workbook. Simply navigate to each worksheet and select the range of cells you want to print. Then, follow the steps for printing multiple selections as outlined in the first question.

What is the best way to select non-contiguous cells for printing?

The easiest way to select non-contiguous cells for printing is to hold down the Ctrl key on your keyboard while clicking on each individual cell you want to include in the selection. This will allow you to select non-contiguous cells, which can then be printed using the steps outlined in the first question.

What if I only want to print certain parts of each selection?

If you only want to print certain parts of each selection, you can adjust the print settings in the “Print” dialog box. When the dialog box appears, you can select the “Print Selection” option under the “Settings” section. Then, use the “Preview” window to select which parts of the selection you want to print.

Can I save my print settings to use them again in the future?

Yes, you can save your print settings to use them again in the future. Once you have set up your print settings, click on the “File” tab in the Excel ribbon and select “Save As.” Choose the “Excel Macro-Enabled Workbook (*.xlsm)” format and save the file. This will save the print settings along with the workbook, so you can use them again in the future.

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