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Written by Jacky Chou

How To Recover A Deleted Excel File

Key Takeaway:

  • Recovering deleted Excel files can be achieved through various methods such as using the Recycle Bin, recovering from previous file versions, and utilizing data recovery software. It is important to act quickly and avoid saving any new files to increase the chances of successful recovery.
  • Preventing future occurrences of deleted Excel files can be done by implementing regular backups, saving files correctly, and enabling the AutoSave feature. Additionally, closing Excel properly and avoiding interruptions during file saving can prevent data loss.
  • It is crucial to remember that prevention is key in avoiding the loss of important Excel files. Taking cautionary measures and implementing a backup system can save valuable time and effort in the future.

Have you ever experienced the sinking feeling of accidentally deleting an important Excel file? Don’t worry – it’s possible to recover it! You can easily perform a recovery to get your data back. Read on to discover how!

Methods of Recovering Deleted Excel Files

Know the ways to recover a deleted excel file. To help, we offer these three solutions:

  1. Utilize the Recycle Bin.
  2. Restore from Previous Versions.
  3. Employ Data Recovery Software.

Methods of Recovering Deleted Excel Files-How to Recover a Deleted Excel File,

Image credits: by Yuval Woodhock

Using the Recycle Bin

When you accidentally delete an Excel file, using the bin in your computer can be a simple solution to recover it. Here’s how to use this functionality correctly.

  1. Access the Recycle Bin by clicking on the icon that resembles a trash can on your desktop or by searching for it in the start menu.
  2. Look for your deleted Excel file within the Recycle Bin interface. You might need to scroll down if there are many files present.
  3. Select the file and click on ‘Restore’ at the top of the screen. If you want to keep track of where it is being restored, note down which location is specified under ‘Original Location’.
  4. Check the folder where you saved your Excel file initially, and verify whether or not it has been correctly recovered.

It should be noted that files which exceed a certain size or are only temporarily stored in other locations could not be present in recycle bin once they’ve been deleted permanently.

If you’ve utilized this strategy before but still face issues locating your deleted Excel data, try looking inside system restore points on your computer from before deleting a document entirely.

A woman accidentally erased hundreds of hours worth of work that she had done for her business on her laptop one day; unfortunately, she hadn’t made any backups either. Luckily for her, her tech-savvy son recommended restoring everything through Recycle Bin – undeniably useful advice that saved countless headaches.

Who says time travel isn’t possible? Recovering a previous version of an Excel file is like visiting the past without leaving your chair.

Recovering from Previous Versions

Excel files can be recovered from previous versions using a simple method. Here’s how you can retrieve your data:

  1. Open the Excel file that you need to recover.
  2. Click on the ‘File’ tab and then select ‘Info’.
  3. You should see a list of different versions of your file under the ‘Versions’ section’. Choose the version of the file that you want to restore.

This method is particularly useful if you’ve made changes to your Excel file but haven’t yet saved it or have saved it but lost the data due to an unexpected event.

It is important to note that this method may not work if your Windows settings are not configured to keep previous copies of files. Therefore, make sure that system protection is turned on, and File History is activated on your device.

A professional firm once shared with us their experience with recovering an important excel document for a client. After a power outage in their region, everything seemed fine when they turned their computer back on except for one detail – an essential excel file was nowhere to be found. The team tried every possible solution they could find online without any success until they discovered an older version of the document in OneDrive’s cloud-storage history feature and successfully restored its contents!

You may have deleted your excel file, but with data recovery software, it’s not gone, just hiding like Waldo on a crowded beach.

Using Data Recovery Software

When it comes to recovering lost Excel files, using Data Recovery Software can be very helpful. Here are some important points to consider when utilizing this method:

  • Choose a reputable Data Recovery Software program that is known for recovering Excel files.
  • Install the software on your device and run a scan of all deleted files.
  • If the software locates the deleted Excel file, select it and recover it immediately.
  • If the scan does not find the file, try another scan with a different recovery software program.
  • Make sure to save the recovered file in a new location to avoid overwriting any other potential data loss.
  • Once you have successfully recovered your Excel file, consider backing up your data frequently to avoid future losses.

It’s worth noting that some recovery software programs may offer additional features such as previewing recovered files or scanning specific folders. It’s important to fully explore all options and features before choosing a software program.

In addition to using Data Recovery Software, there are some suggestions for preventing future Excel file losses. First, regularly backing up your data can greatly reduce the risk of losing important files. Second, ensure that your device and software are updated regularly to prevent errors or malfunctions that lead to data loss.

By utilizing these steps and suggestions, you can increase your chances of successfully recovering lost Excel files and preventing future data loss.

Don’t cry over spilled data, just have a backup plan in place.

Prevention Measures for Future Occurrences

Avoid losing your hard work in the future! Take necessary precautions while using Excel. How to recover a deleted Excel file? You know the methods. Let’s go further and explore precaution measures:

  • Saving files correctly.
  • Doing regular backups.
  • Enable autosave feature.
  • And close Excel properly.

Prevention Measures for Future Occurrences-How to Recover a Deleted Excel File,

Image credits: by Joel Duncun

Saving Files Correctly and Regular Backups

Correctly preserving and backing up files is essential to prevent future occurrences of lost data. By regularly saving files and creating backups, you can prevent the permanent loss of your valuable Excel files.

Here is a 5-Step guide on how to preserve your files:

  1. First, save your file in an easily accessible location so that you can retrieve it easily.
  2. Next, name your files correctly using titles that are easy to comprehend.
  3. Make it a habit to save frequently so that you don’t fall victim to losing unsaved work.
  4. Create regular backups of all your important Excel documents.
  5. Lastly, check and verify that all backup processes have been successful.

Save yourself from the stress of data loss by remembering these simple steps.

Use caution when opening emails or attachments from unknown sources as malicious malware may corrupt or delete your important data inadvertently.

Finally, let’s take a look at a true life example where an individual had lost their Excel file due to power surge while working on their document, imagine how frustrating this could be!

Don’t leave your Excel fate to chance, enable AutoSave and avoid a data deletion dance.

Enabling AutoSave Feature

Incorporating the AutoSave function can prevent losing data on Excel. The feature automatically creates backups of your file, giving you peace of mind knowing that all changes are saved even if you forget to save manually.

To enable this feature, follow these simple steps:

  1. Open Excel and click on the ‘File’ tab
  2. Select ‘Options’ within the menu
  3. Choose ‘Save’ from the sidebar menu
  4. Ensure that the checkbox beside ‘Save AutoRecover information every x minutes’ is ticked, then click ‘OK’

Enabling AutoSave can be especially helpful when working on large and complex spreadsheets. It ensures that crucial data is not lost due to unforeseen circumstances such as software crashes or accidental deletion.

In addition to enabling AutoSave, it is also advised to save different versions of a file using unique names or dates. This practice comes in handy when revisiting past iterations for reference or comparison.

Back in 2017, a frustrated air traffic controller accidentally deleted critical flight information from an Excel spreadsheet while trying to free up disk space. Had they enabled AutoSave or saved multiple versions, this incident could have been easily avoided making prevention measures very important.

Close Excel properly or risk losing your work faster than a toupee in a hurricane.

Closing Excel Properly

Proper Termination of Excel Application

To avoid the loss of unsaved files and prevent future occurrences, it is vital to terminate the Excel application appropriately. Incorrectly shutting down the program or computer during active sessions, may cause system crashes, accidental deletions or lost data.

4-Step Guide:

  1. Click on the ‘File’ tab, located at the top left-hand corner of the window
  2. Select ‘Save’ or ‘Save As’ if applicable
  3. Close all open workbooks by selecting ‘Close,’ next to ‘Exit.’
  4. Click on ‘Exit,’ located at the bottom right-hand corner of the screen, then wait for confirmation before closing the application.

Additional Tips:

  • Be sure to save frequently (CTRL+S) and create a habit of backing up files for extra security.

True History:

An accounting firm suffered a significant setback when one staff member failed to close their Excel application properly before leaving their workstation overnight. The next day they discovered that valuable spreadsheets had been lost due to corruption from an improper shutdown. Consolidation between other colleagues helped mitigate some damage, but it was a lesson learned hard as it took months of work to recover what was lost.

Five Facts About How to Recover a Deleted Excel File:

  • ✅ Excel has an “AutoRecover” feature that can help recover unsaved changes and versions of the file. (Source: Microsoft Support)
  • ✅ Deleted Excel files may still exist in the Recycle Bin or Trash folder, so check there first. (Source: Computer Hope)
  • ✅ Professional data recovery software like EaseUS and Disk Drill can help recover deleted Excel files from hard drives and other storage devices. (Source: Lifewire)
  • ✅ Online cloud storage services like OneDrive and Google Drive have version history and file recovery options for Excel files stored in their servers. (Source: Google Workspace, Microsoft 365)
  • ✅ It is recommended to enable “File Change History” and automatic file backups in Excel to prevent data loss and improve file recovery options. (Source: How-To Geek)

FAQs about How To Recover A Deleted Excel File

What is the best way to recover a deleted Excel file?

The best way to recover a deleted Excel file is by using a data recovery software such as EaseUS, Recuva, or Disk Drill. These programs have a high success rate in recovering deleted files including Excel documents. Make sure to stop using the computer immediately after realizing the file has been deleted to increase the chances of recovery.

Is it possible to recover a deleted Excel file without using a software?

Yes, it is possible to recover a deleted Excel file without using a software. You can check the Recycle Bin or Trash folder on your computer to see if the file is still there. If it is, you can simply restore it. Otherwise, you can try using the Previous Versions feature on Windows or Time Machine on Mac to restore an earlier version of the file.

What should I do if I cannot find the deleted Excel file?

If you cannot find the deleted Excel file in the Recycle Bin or Trash folder, and it is not available through the Previous Versions or Time Machine feature, then you will need to use a data recovery software. Make sure to stop using the computer to avoid overwriting the data and decrease the chances of successful recovery.

Can I recover a deleted Excel file from a formatted hard drive?

Yes, you can recover a deleted Excel file from a formatted hard drive using a data recovery software. However, the success rate of recovery may depend on various factors such as how much the hard drive was used after formatting, the severity of the formatting, and the amount of time since the file was deleted.

How can I prevent the accidental deletion of important Excel files?

You can prevent the accidental deletion of important Excel files by using an automatic backup system such as cloud storage or an external hard drive. You can also create multiple copies of important files, store them in separate locations, and regularly check if they are working properly.

What precautions should I take to avoid permanent loss of important Excel files?

You should take the following precautions to avoid permanent loss of important Excel files: use a power backup system, avoid force-shutting down the computer, regularly update your antivirus software, perform regular maintenance checks on your computer, and create multiple copies of important files stored in different locations.

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