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Written by Jacky Chou

The Best Shortcut To Remove Duplicates In Excel

Key Takeaway:

  • Shortcut keys offer a quick and easy way to remove duplicates in Excel: By selecting the desired range of cells and using the shortcut key “Alt+A+M”, Excel will automatically remove duplicates from the selected data.
  • The built-in feature “Remove Duplicates” allows for more customization: By opening the dialog box and selecting the desired columns to compare for duplicates, users can remove duplicates in a more precise manner.
  • Conditional Formatting is another useful tool for removing duplicates: By highlighting duplicates using Conditional Formatting and then filtering by highlighted cells, users can easily remove duplicates from their data.

Have you ever encountered a spreadsheet filled with duplicate values? Do you want to find a quick and easy way to clean it up? You’re in the right place! Here, you will discover the best shortcut to remove duplicates in Excel.

Remove duplicates in Excel using shortcut keys

To remove duplicates in Excel quickly, use shortcut keys! First, identify and select the range of cells that have duplicates. Then, utilize the shortcut key to remove them. Here’s how:

  1. Identify and select the range of cells that have duplicates.
  2. Press and hold the Ctrl key on your keyboard, then press the ‘+’ key.
  3. In the pop-up window, select ‘OK’ to remove duplicates.


Remove duplicates in Excel using shortcut keys-The Best Shortcut to Remove Duplicates in Excel,

Image credits: by Yuval Jones

Identify and select range of cells

To choose a set of cells for removing duplicates, one must employ specific methods that differentiate them from the rest of the data.

  1. Begin by opening the worksheet with Excel.
  2. Navigate to ‘Data’ section located in the upper menu area.
  3. Select ‘Remove Duplicates’ within the data ribbon section
  4. Select columns that are to be used for removing duplicates and confirm selection.

It is important to employ error-free methodology when removing duplicates, hence careful consideration must be taken while selecting the range of cells.

While it remains easy to deduplicate using Excel, attention must be paid during cell selection, ensuring that no additional data is either selected/omitted as part of previous selection processes. These actions must be done correctly to ensure accurate results after running command prompts.

Throughout history, removal of duplicate entries has presented an ever-growing challenge requiring new improvements. However, several updates have put this aspect right on top working through mainframe computers back in 1957 where file storage was limited and looking back today wherein modern computer systems house enormous amounts of data sets allowing quick duplicate identification methods such as shortcut keys.

Eliminate duplicates faster than a magician with this Excel shortcut key.

Use shortcut key to remove duplicates

Removing duplicate data from Excel is essential for efficient data handling. Using a shortcut key in Excel helps to remove duplicates quickly without hassle. Here’s how you can do it in just six simple steps:

  1. Select the range of cells that contain the data you want to eliminate duplicates from.
  2. Press ALT + A + M keys together or go to Home Tab -> Styles group -> Conditional Formatting Dropdown -> Select ‘Highlight Cells Rules’ -> Click on ‘Duplicate Values’ option.
  3. Choose ‘highlight’ or ‘remove’ based on your requirements.
  4. Select the formatting style for displaying/remove duplicated values if needed.
  5. Click OK and observe if it has removed Duplicates successfully
  6. Save changes (if required), and your desired results will be shown promptly.

Using shortcut keys for removing duplicates can save you time, energy, and resources in many ways. When removing duplicates with this method, keep in mind that only identical cells within a range will be eliminated.

Interestingly, using a keyboard shortcut key is not new technology; it was first introduced way back in 1985 with the launch of Windows 1.0 by Microsoft. However, its widespread use amongst people did not occur until GUIs like Office Suite were introduced. The benefit of this feature has widely been praised as an excellent addition to MS Office by many professionals worldwide, making their work easier and increasing efficiency remarkably.

Say goodbye to copy-pasting with the built-in tool that takes duplicates out to the trash.

Remove duplicates in Excel using built-in feature

To delete duplicates in Excel quickly, here’s what you do:

  1. Identify the range of cells to review.
  2. Open the Remove Duplicates dialog box.
  3. Choose which columns to scan for copies.
  4. Press OK to get rid of duplicates and tidy up your data.

Remove duplicates in Excel using built-in feature-The Best Shortcut to Remove Duplicates in Excel,

Image credits: by Yuval Washington

Identify and select range of cells

The process of marking and choosing a specific set of cells on Excel can be easily accomplished with the built-in functionality. This is a crucial step in data analysis and management, as it assists users in isolating data points for further analysis.

To select the range of cells, follow the three-step guide below:

  1. Open an Excel worksheet and click on a cell inside the required range
  2. Hold down Shift and press the arrow keys to select all cells within the desired range
  3. Release both keys once you finish selecting all necessary cells

With these simple steps, one can choose the desired set of cells quickly.

Moreover, users may also choose to use other functions like specifying ranges with commas or colon symbols or by navigating to that location. These tips are alternatives for selecting a range if needed.

The process of selecting range for data analysis has been an essential aspect since Excel’s inception. With Excel’s inclusion, organizing, evaluating, finding duplicates or compare large sets of data became an effortless task.

To summarize this article’s content- Using Excel’s built-in methodology can help accurately and quickly select the desired set of cells for further manipulation with convenience to find unique values or even delete duplicates from dataset with tremendous speed without issues or errors hassles; ultimately making it easier to manage our data precisely as required.

Time to declutter your Excel sheet and get rid of those pesky duplicates with the click of a button.

Open the Remove Duplicates dialog box

To remove duplicates in Excel, you can access the Remove Duplicates dialog box. Here’s how:

  1. Select the range of cells containing the data you want to work with.
  2. From the Home tab, click on the Conditional Formatting drop-down menu, and then select Remove Duplicates.
  3. In the dialog box that appears, choose which columns or fields to eliminate duplicates based on and click OK.

Additionally, it is important to note that this feature is built-in within Excel and saves plenty of time while working with large sets of data. It ensures accuracy and uniformity in your datasets.

Make sure to use this feature frequently during your spreadsheet analysis, and avoid making assumptions about your datasets’ uniqueness. You don’t want to miss out on valuable insights due to unintentional duplicates.

So, practice using the Remove Duplicates feature regularly, and optimize your Excel experience today!

Get ready to play a game of spot the difference, Excel style, as you select the columns to compare for duplicates.

Select the columns to compare for duplicates

One of the key steps in removing duplicates in Excel is selecting the appropriate columns to compare. This ensures that only the relevant data is analyzed for duplication.

To illustrate this, let’s create a table with various columns such as ‘Name’, ‘Address’, and ‘Phone Number’ and populate it with true and actual data. Then, we can select the columns to compare by simply clicking on each column header to highlight it.

Another important consideration when selecting columns for comparison is taking into account any data formatting or modifications that may impact whether or not two entries are considered duplicates. For example, leading spaces or varying capitalization can cause issues when detecting duplicates.

Pro Tip: Before removing duplicates, consider creating a backup copy of your worksheet to avoid any potential data loss.

Clicking OK to remove duplicates feels like finally Marie Kondo’ing your Excel sheet.

Click OK to remove duplicates

Removing duplicates in Excel has never been easier. By using the built-in feature, you can quickly eliminate duplicate data by clicking on the designated option. This is a great shortcut that saves time and effort, giving you more space to focus on other crucial tasks.

With just a few clicks, you can select the range of cells where duplicates need to be removed and voila, click OK to remove them! You don’t have to spend hours manually sorting through hundreds of lines of data to spot repeated values. The built-in feature does all the work for you, making your work much more manageable.

Additionally, utilizing this feature improves the accuracy and reliability of your analysis. It ensures that any calculations are based on unique values avoiding errors such as apparent inaccuracies in reports. With its easy-to-use interface and efficient processing system, it is no surprise why this feature is hugely popular with Excel users.

A data analyst had a significant number of clients requesting their services simultaneously which would require intensive computation. Using this particular feature saved time and effort required to sort through datasets comprising several columns altogether while at the same time eliminating any possible human error due to manual deletion.

Get rid of pesky duplicates in Excel quicker than you can say ‘copy and paste’ with Conditional Formatting.

Remove duplicates in Excel using Conditional Formatting

Identify and select the range of cells, then use conditional formatting to highlight any duplicates. Filter by the highlighted cells to remove them. A comprehensive solution for quickly and easily removing duplicates in Excel.

Remove duplicates in Excel using Conditional Formatting-The Best Shortcut to Remove Duplicates in Excel,

Image credits: by James Jones

Identify and select range of cells

When dealing with data in Excel, it is important to accurately identify and select the specific range of cells that require your attention. Proper identification and selection of relevant cells are crucial when working with large amounts of data.

A 3-Step guide to identifying and selecting ranges of cells:

  1. Click on any cell within the range you want to select
  2. To select a contiguous range of cells, hold down the ‘Shift’ key and click on the last cell in the range.
  3. To select non-contiguous cells, hold down the ‘Ctrl’ key while clicking on each required cell.

It is essential to ensure that all relevant cells are selected correctly since any discrepancies can result in incomplete or inaccurate analysis.

It’s important also to note that improper identification can lead to a waste of resources and may even compromise the accuracy of critical data analysis results.

A true history that demonstrates this importance is how a wrong selection led NASA’s Mars Climate Orbiter mission to fail in September 1999, where one team calculated thruster performance data in pounds-force (lbf) while another used Newtons (N), resulting in an erroneous trajectory.

Find the twins in your spreadsheet with ease, thanks to Conditional Formatting’s highlighting expertise.

Use Conditional Formatting to highlight duplicates

To eliminate repetitive data in your Excel sheet, you can use Conditional Formatting, which is an efficient method to highlight duplicates. This solution enables you to detect and remove duplicate values by creating custom rules that apply the necessary formatting to the data fields.

Here’s a 4-step guide to using Conditional Formatting effectively:

  1. Select the range of cells that contain your data.
  2. Open the ‘Home’ tab and click on ‘Conditional Formatting.’
  3. Choose ‘Duplicate Values’ in the drop-down list for duplicate formatting.
  4. Define your preferred format in the ‘Format Cells If Duplicate’ dialog box and click OK.

As an alternative, you can also filter out duplicates from selected columns or table selection by using different colors or graphic icons for cells with unique values.

Applying conditional formatting provides informative insights into highly unlikely data sets that have been recorded repeatedly. The technique boosts analysis productivity and offers a visual aid to create Business Intelligence.

To maximize the utility of Conditional Formatting in Excel:

  • Use clear color combinations like Green color for one set of values and Red color for another set of values.
  • Incorporate graphics elements like arrows, icons or tick marks instead of cell background color change.
  • Adjust column width and row height settings as per your preferences for better readability

Eliminating duplicate records is essential when analyzing large data sets containing multiple entries. Utilizing Conditional Formatting improves efficiency and reduces manual effort during this process, allowing faster information summaries, meaningful insights, and crucial executive decision-making.
Good news for those with commitment issues, you can easily filter out duplicates using highlighted cells.

Filter by highlighted cells to remove duplicates

To remove duplicate values quickly in Excel, you can use the “Filter by Color” function as a shortcut. By highlighting cells with duplicates, Excel will filter them out, leaving only unique values.

Here is a 3-step guide to using the “Filter by Color” function:

  1. Select the range of cells that you want to remove duplicates from.
  2. Use “Conditional Formatting” to highlight the duplicate values with a specific color.
  3. Click on the filter drop-down arrow in the column header and choose “Filter by Color.” Select the highlighted color from the options to filter out all duplicate values.

It’s important to note that this method may only work for highlighting entire rows or columns with duplicates, and not individual cells.

When using this method, it’s crucial to ensure that you are selecting all relevant data before applying conditional formatting. Limiting your selection may overlook certain duplicates.

In addition, it’s helpful to keep track of which color was used for highlighting duplicates in case you need to reference it later in your spreadsheet.

By following these suggestions and guidelines, you can easily remove duplicate values in Excel using the “Filter by Color” function.

Five Facts About The Best Shortcut to Remove Duplicates in Excel:

  • ✅ The best shortcut to remove duplicates in Excel is “Alt + A + M”. (Source: Excel Campus)
  • ✅ Removing duplicates can help improve data accuracy and save time. (Source: Microsoft)
  • ✅ Excel has various tools for identifying and removing duplicates, including conditional formatting and the “Remove Duplicates” feature. (Source: TechJunkie)
  • ✅ The “Remove Duplicates” feature can be found under the “Data” tab in the Excel ribbon. (Source: Microsoft)
  • ✅ It’s important to review your data carefully before removing duplicates, as unintentional removal of important data can have negative consequences. (Source: Techwalla)

FAQs about The Best Shortcut To Remove Duplicates In Excel

What is the Best Shortcut to Remove Duplicates in Excel?

The best shortcut to remove duplicates in Excel is to use the “Remove Duplicates” feature. This feature can be found under the “Data” tab in the ribbon and can easily remove duplicates from a single column or multiple columns based on the user’s preference.

Can I Remove Duplicates in Excel without Losing Data?

Yes, you can remove duplicates in Excel without losing data. Excel’s “Remove Duplicates” feature allows users to select which columns they’d like to consider when removing duplicates. By choosing the right combination of columns, users can remove duplicates while still retaining important data.

How Can I Select Multiple Columns to Remove Duplicates in Excel?

To select multiple columns to remove duplicates in Excel, hold down the “Ctrl” key while clicking on the column headers. This will select all of the columns you want to consider when removing duplicates.

Can I Use the Best Shortcut to Remove Duplicates in Excel on a Mac?

Yes, the best shortcut to remove duplicates in Excel can be used on a Mac. The “Remove Duplicates” feature can be found under the “Data” tab in the ribbon just like on a Windows computer.

What Happens When I Remove Duplicates in Excel?

When you remove duplicates in Excel, the duplicate values are deleted from the selected columns. This means that any data associated with those duplicate values will also be removed. However, by selecting the right combination of columns, you can remove duplicates while still retaining important data.

Is there an easy way to Remove Duplicates in Excel?

Yes, using the “Remove Duplicates” feature is the easiest way to remove duplicates in Excel. It only takes a few clicks to remove duplicates from a single column or multiple columns, making it a quick and efficient solution.

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