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Written by Jacky Chou

The Best Right Click Excel Shortcuts That You Need To Know

Key Takeaway:

  • Using right-click Excel shortcuts can save you time and effort: Right-clicking on cells in Excel enables you to quickly perform many common functions. These functions include inserting comments, hiding/unhiding cells, zooming, formatting cells, and grouping/ungrouping data. By mastering these shortcuts, you can increase your productivity and efficiency in Excel.
  • Insert comments to provide context: Adding comments to cells enables you to provide important information or context about the data. This can help you remember why certain data is entered or explain the meaning of complex calculations.
  • Format cells to improve readability: Formatting cells can help make your data more readable and easy to understand. This includes adjusting font size, font style, borders, and shading. Using formatting consistently throughout your Excel sheets can make your data easier to work with and more visually appealing.

Are you looking to maximize your productivity in Microsoft Excel? You’re in luck. We’re here to share the best right-click Excel shortcuts that will help you work faster and smarter.

Basic Excel Shortcuts

Master basic Excel shortcuts? Learn the right-click tricks! Cut? Copy? Paste? Undo? Redo? Insert? Delete rows/columns? Check out this article! It’s called “The Best Right Click Excel Shortcuts That You Need to Know“. It’ll show you the basics and how to use them. Get ready to excel!

Basic Excel Shortcuts-The Best Right Click Excel Shortcuts That You Need to Know,

Image credits: by Adam Washington

Cut, Copy, Paste

Here is a 5-step guide to assist you in mastering Cut, Copy, Paste:

  1. Select the cells of the data you want to cut/copy
  2. Right-click on the selected cells and choose Cut/Copy
  3. Select the destination cells where you would like to paste your data into it
  4. Right-click again on the new cells and choose Paste
  5. Your data will now appear in its new location.

Additionally, Excel allows you to customize these actions according to your needs. For instance, if you frequently use Ctrl+C/Ctrl+V shortcuts for copy-paste operations rather than using the right-click method, you can change them from “Copy” and “Paste” by going through Excel’s options.

Did you know that Microsoft Excel was released in 1985? It is one of the oldest software products that are still commonly used today.

Undo and redo – because we all make mistakes, and Excel is there to remind us of them.

Undo and Redo

When you make a mistake or accidentally change something, it can be helpful to use the ‘Reverse Action and Restore‘ shortcut. This saves you from having to manually undo multiple actions.

Here is a 4-Step Guide for quick reverse action and restore:

  1. Press ‘Ctrl-Z‘ to undo your last action
  2. To redo an undone action press ‘Ctrl-Y
  3. If you need to undo more than one step press ‘Ctrl+Z‘ again
  4. Repeat until you have restored your document back to the desired state

It’s important to note that using this method will undo everything since your last save. Therefore, saving often is crucial in case mistakes happen.

At times, changes made cannot be undone by the simple Ctrl+Z method. In these situations, it’s advisable to check the version history of the file or reopen it through ‘Open Recent‘.

Did you know Microsoft Excel was first released in 1985?

Delete rows like you delete your ex’s phone number- with a satisfying right-click.

Insert and Delete Rows/Columns

To modify the formatting and appearance of data in Excel, you need to know how to manipulate rows and columns. Here’s a professional approach on how to perform this task efficiently.

TaskDescriptionShortcut Key
Add Rows/ColumnsTo quickly add rows or columns, select the row or column where you want to insert new cells, right-click on it and choose “Insert.”Right-click + I
Delete Rows/ColumnsSimilarly, if you want to delete any row or column, right-click on it and choose “Delete.”Right-click + D

Performing these actions can save time while maintaining the consistency of your data. Besides, it is essential to remember the concept of repairing all relevant formulas after deleting a cell; otherwise, those may no longer function correctly.

To optimize efficiency in Excel data processing, ensure that your keyboard shortcuts are quick and familiar. Take advantage of auto fill functions whenever possible.

Making use of these fundamental Excel tips allows users to work more easily with data while removing roadblocks within various workflows. Ready to take your Excel skills from basic to boss? These advanced shortcuts will have you flying through spreadsheets faster than a superhero with a cape.

Advanced Excel Shortcuts

Want to know the tricks of advanced Excel shortcuts? Insert Hyperlink, Format Painter, Autofill, and AutoSum are waiting to be mastered. These shortcuts are here to save you time and effort. Discover how they work and how to use them to your advantage. Streamline your workflow with these handy shortcuts. Start now and master them!

Advanced Excel Shortcuts-The Best Right Click Excel Shortcuts That You Need to Know,

Image credits: by David Arnold

Insert Hyperlink

To link documents or websites to specific data, utilize the “Create Hyperlink” feature in Excel. Right-click on a cell and choose “Hyperlink” from the drop-down list to launch the dialog box. Enter the URL of the website or document that you want to link to, and give it a name or description in the text box.

An additional feature is adding hyperlinks to different areas within your workbook. After selecting your cell, choose “Hyperlink,” select “Place In This Document,” and browse for your destination location.

To modify your hyperlink’s display such as removing an underline or changing its color, go to font settings while in Edit mode. Hit CTRL + K (make active cells hyperlink), which you can do instantly using advanced Excel shortcuts.

Pro Tip: To ensure easy navigation when clicking on a hyperlink, ensure it is accurate and up-to-date by testing every single one before publishing.

Want to copy and paste formatting like a pro? The Format Painter is the ninja tool you never knew you needed in Excel.

Format Painter

Copying and replicating formatting consistently across a Microsoft Excel spreadsheet can become time-consuming and labor-intensive. A useful tool for achieving this quickly is the Brush Formatting feature.

Here is a six-step guide to using the Brush Formatting feature in Excel:

  1. Select a cell or range of cells that you would like to copy the formatting from
  2. Activate the Format Painter
  3. Select the cells that you want to apply the copied format to
  4. The Excel pointer cursor will change to appear like a paintbrush once activated. Use this new cursor shape to select other cells that you wish to apply the copied format.
  5. If there are multiple formats applied on the chosen cell(s), double-clicking on Format Painter enables its implied functionality for applying them uniformly onto various selections of target cells.
  6. You can stop using the feature by either hitting “Escape” or clicking again on Format Painter!

There are more advanced options available under “More Formats” if users need other customized format selection settings.

To improve workflow efficiency, users may employ shortcut keys associated with Extract, Apply and Remove Format Painter features. Users can access these shortcut keys by either navigating through command tab functions or using commonly used accessibility keys Ctrl + C, Ctrl + Alt + V & Ctrl + Q respectively.

Remember, many shortcuts perform such tasks considerably faster than manually clicking around with cursors as programmed commands minimize human error. Just when you thought filling out spreadsheets couldn’t get any easier, Autofill says ‘hold my beer’.


This Excel feature automatically populates adjacent cells with a series of values based on pre-existing data.

  • Autofill saves time when working with large amounts of data.
  • It can fill cells with sequential numbers, dates and times, or custom lists.
  • Double-clicking the Autofill handle copies the value from the nearest cell above or to the left.
  • Dragging the Autofill handle copies values to multiple cells at once.
  • Avoid errors by using the ‘Fill Series’ button under ‘More Options.’

In addition to basic functions, Autofill has advanced capabilities for creating formulas and extrapolating data patterns.

Consider enabling Flash Fill in Excel 2013 or later versions to help identify patterns in large data sets.

Use Table functionality for better organization and sorting options when working with Autofill.

AutoSum: Because who has time to manually add up all those numbers when Excel can do it for you?


To quickly summarize columns or rows of data in an Excel worksheet, use the AutoSum button located in the Editing group on the Home tab. Select the cell next to the data you wish to summarize and press Enter to insert the SUM function. Ensure that you have selected only data you want to sum up to avoid inaccuracies. While AutoSum is not appropriate for complex calculations, using shortcuts like copying formulas into multiple cells can improve workflow efficiency. Right-click can provide access to many Quick Action options suitable for various scenarios.

Right-Click Excel Shortcuts

Make your Excel experience even better! Learn the top right-click shortcuts for efficiency. This ‘Right-Click Excel Shortcuts’ section will help you out. We’ll discuss:

  • Insert Comment
  • Hide/Unhide Cells
  • Zoom
  • Format Cells
  • Group/Ungroup Data

Save time and become an Excel expert!

Right-Click Excel Shortcuts-The Best Right Click Excel Shortcuts That You Need to Know,

Image credits: by David Arnold

Insert Comment

Adding Notes to Excel Using the Right Click Option

Easily add notes or comments to your Excel spreadsheet using a simple right-click. This feature can be used to communicate additional information, provide context or feedback by inserting a note at any cell.

By selecting the specific cell, then clicking the “Insert Comment” option, you can open a text box and type in any necessary information that needs to be shared with other members of your team. You can also leave comments for yourself as future reminders.

Additionally, you may like to format or edit the size of both the comment box and note itself. These options are also available using the right-click drop-down menu.

Fun fact: Did you know that Microsoft Excel was released for Macintosh computers in 1985?

When in doubt, just hide it like it’s a family secret – Excel’s right-click shortcut has got you covered.

Hide/Unhide Cells

Disappearing/Reappearing Cells in Excel can be an essential tool to simplify the data view and ensure data accuracy. Follow the guide below for proper execution of this function.

  1. Select the cells you want to hide and right-click on any selected cell.
  2. Click ‘Hide’ from the dropdown menu.
  3. Alternatively, select ‘Format Cells.’ Then navigate to the ‘Protection’ tab and click ‘Hidden.’ Afterward, click ‘OK.’
  4. To unhide hidden cells, select adjacent rows or columns around them. Right-click and choose ‘Unhide.’

If you want to hide entire rows or columns, highlight them first using similar steps above. Note that hiding a row will not compact other rows upwards while hiding a column will not bring other columns together.

Microsoft Excel has provided features like ‘Group’, ‘Freeze Panes’, etc. that users can explore further to optimize their Excel experience.

One day, a financial analyst was mistakenly using “Hide” instead of deleting unnecessary cells when preparing his monthly report. He barely realized it a few seconds before submitting the report without double-checking his work thoroughly. The panic was genuine until he found how easily he could undo this mistake with “Unhide.” Since then, he always uses the Hide/Unhide function whenever needed and recommends it as a convenient way to avoid accidental error occurrence in excel files.

Zoom in for a closer look, unless it’s a picture of your boss’s vacation photos.


Enlarging and reducing your spreadsheet size is one of the essential features. Excel includes an array of Semantic NLP variations of Zoom to help you zoom in or out more quickly. You can try to magnify by selecting the cells with data or press [Ctrl +/-]. In contrast, pressing [Ctrl + scroll mouse] allows for fast and seamless zooming without any hassle.

Excel provides a handy slider that appears in the lower right corner so that you can breathe in at this specific position effortlessly. The Semantic NLP variation of Zoom aids in adjusting zoom levels rapidly and efficiently between regular sheet sizes to cell-sized views. One more approach towards Excel’s faculty to multitask when it comes to usability is using “% from norm”, which customizes users’ deviations from conventional view ratios.

Pro tip: Rather than enlarging each sheet individually, press on [Alt + W + Q] for a quick glance at each hidden instance in the workbook!

Get your cells in shape with these format shortcuts, because let’s face it, Excel isn’t going to the gym anytime soon.

Format Cells

For customizing the appearance of cells, utilize the advanced options available on Excel’s Format Cells feature. It provides various formatting alternatives to enhance table visual experience.

Format Cells

Among other things, users can format numbers, dates, times, and text in cells. Excel’s Format Cells feature offers numerous choices to align and reroute cell content and also adjust decimal places.

In addition to that, you can use shading for emphasis to simulate a highlighted document or change font styles to create a more professional look. The ultimate goal is to make your data understandable and engaging.

To make the best use of the Format Cells option, here are some excellent tips:

  1. For long texts such as explanations or notes, enable text wrapping horizontally.
  2. For emphasizing unique values within data sets, apply Conditional Formatting and fonts like Bold or Italic.
  3. For enhancing visibility without changing value references, use color formats but with caution since it could result in cluttered data sets.

Feeling like a boss, even when dealing with multiple data sets, is now just a right-click away with group/ungroup shortcuts in Excel.

Group/Ungroup Data

Efficient Ways to Combine or Separate Data Sets in Excel

To combine various data sets in Excel, you can utilize the feature of ‘merge cells.’ Also, one easy way to group data is by choosing the list and clicking on “Group” under “Data” in the Ribbon. Conversely, select an outlined group and use the option of “Ungroup.”

For grouping/ungrouping data in Excel, refer to the below table:

ActionShortcut Key
GroupAlt+Shift+Right Arrow
UngroupAlt+Shift+Left Arrow

Other efficient ways to merge or separate cells are using a PivotTable, formulas, or macros. Make sure that all entries are unique before merging. Consider using a separator character while separating.

Creating consistent and coherent groups for better visibility is highly recommended. Applying filters and sorting data at the outset helps with seamless integration after merging. Using proper naming conventions can further prevent any difficulties post-merge.

Five Facts About The Best Right Click Excel Shortcuts That You Need to Know:

  • ✅ Using the right-click menu in Excel can save significant time when working with data. (Source: Microsoft)
  • ✅ The right-click menu can be customized to include frequently used commands and functions. (Source: Excel Campus)
  • ✅ Some of the most useful shortcuts in Excel can be accessed through the right-click menu, like “Insert Cut Cells”, “Delete Cut Cells”, and “Paste Values”. (Source: Ablebits)
  • ✅ The right-click menu also allows for quick formatting of cells, such as changing number formats and filling cells with color. (Source: Spreadsheeto)
  • ✅ Mastering right-click Excel shortcuts can greatly improve efficiency and productivity in the workplace. (Source: The Spreadsheet Guru)

FAQs about The Best Right Click Excel Shortcuts That You Need To Know

What are the best right-click Excel shortcuts that you need to know?

Some of the best right-click shortcuts in Excel include: copy, paste, format cells, insert dates, delete cells, and hide columns.

How do I use the right-click shortcut to copy data in Excel?

To use the right-click shortcut to copy data in Excel, simply highlight the data you want to copy, right-click on the highlighted area, and select “Copy” from the drop-down menu.

What is the right-click shortcut for formatting cells in Excel?

The right-click shortcut for formatting cells in Excel is to highlight the cells you want to format, right-click on the highlighted area, and select “Format Cells” from the drop-down menu.

How do I insert dates using the right-click shortcut in Excel?

To insert dates using the right-click shortcut in Excel, highlight the cell where you want to insert the date, right-click on the highlighted area, and select “Insert Date” from the drop-down menu.

What is the right-click shortcut to delete cells in Excel?

The right-click shortcut to delete cells in Excel is to highlight the cells you want to delete, right-click on the highlighted area, and select “Delete” from the drop-down menu.

How do I use the right-click shortcut to hide columns in Excel?

To use the right-click shortcut to hide columns in Excel, right-click on the column letter of the column you want to hide, and select “Hide” from the drop-down menu.

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