Struggling to select data quickly and accurately in Excel? You’re not alone. With these 15 keyboard shortcuts, you can easily learn how to select data with ease. Streamline your selection process and get more done in Excel!
15 Keyboard Shortcuts for Selecting Data in Excel
We’ve got 15 Keyboard Shortcuts to make Excel data selection easier! We’ll show you shortcuts for selecting cells, rows, and columns. Plus, shortcuts for selecting blank cells and entire worksheets and workbooks. And lastly, shortcuts for selecting special types of data. Let’s get started!
Image credits: chouprojects.com by James Duncun
Shortcuts for Selecting Cells
To swiftly select cells in Excel, here is a guide on how to use 15 shortcuts that Excel provides. Use these key combinations to make your work faster and more efficient:
- Ctrl + A – Selects all data within the worksheet.
- Ctrl + Shift + Right Arrow – Selects all data from the current cell to the last used cell in the same row.
- Ctrl + Shift + Down Arrow – Selects all data from the current cell to the last used cell in the same column.
- Shift + Spacebar or Ctrl + Spacebar – Selects entire rows or columns respectively.
- Ctrl + Home – Moves your selection to the top left corner of your sheet.
- Alt + ; – Select visible cells only in a filtered list or table.
- F8 key or Fn+F8 for Mac users – Activates an extended mode for selecting cells with arrow keys.
- Shift key plus any arrow key – Expands cell selection in one direction only.
- Ctrl+Shift and any arrow key – Jumps through worksheet (up/down/left/right) using keyboard arrows
- Ctr+Shift+ Plus (+) Sign – Inserts new blank cells into targeted row/column.
- Shift+F8 – Start add-in-selection mode. This feature allows you to move around easily selecting multiple cell ranges without having to exit “additive mode” manually each time after selecting a cell range.
- Ctr+Spacebar – Quickly highlights selected column on worksheet.
- Ideal range selector: Using Left Click of Mouse drag over required Cell Range and whilst holding Left click press Shift+F8 will also start additive mode,
a.Going further you can sort rows A-Z by highlighting your preferred colum range and pressing the keys Alt+A+S+S
b.Highlight at least one contiguous column with a range of data. Pressing Crtl+Shift+L automatically filters by selected column heading.
Another useful shortcut is to press Ctrl + Shift + L to quickly turn on/off filter for the data in your worksheet. This can save time while dealing with bulk data.
Pro Tip: By using these keyboard shortcuts, you can save time, minimize errors, and enhance analysis efficiency when working with Excel spreadsheets.
When it comes to selecting rows and columns in Excel, shortcut keys are the keys to success – no need to manually click and drag like it’s the Stone Age.
Shortcuts for Selecting Rows and Columns
To selectively choose rows and columns in Excel, you can use shortcuts that help speed up your work. Here’s how to master them:
- To select an entire row, place your cursor in the leftmost column and press Shift + Spacebar.
- To select an entire column, put your cursor at the top of the column you wish to choose and press Control + Spacebar.
- To choose multiple rows or columns together, click on a cell on the first row or column you wish to include whilst holding down Shift + Spacebar keys concurrently.
- Choose non-consecutive columns and rows by holding down the Control key while clicking on cells with the mouse.
- Extract visible cells by using Alt+; shortcut instead of just choosing individual cells.
These shortcuts for selecting rows and columns are essential when working with Excel shortcuts successfully as they save time and make handling data more comfortable.
Additionally, to improve efficiency, learn how to insert a pivot table and apply it upon multi-selection afterward.
We recommend using these shortcuts regularly for achieving optimal results altogether within Microsoft Excel while making your workload much more effortless.
A professional once mentioned that excel made their work way more comfortable, which saved them time to attend other tasks daily.
Because who needs filled cells anyway? These shortcuts are perfect for the empty vessels of data in your Excel spreadsheet.
Shortcuts for Selecting Blank Cells
Selecting empty cells is necessary for data analysis and formatting in Excel. Here’s how to use shortcuts to execute the task quickly:
- Start by clicking on a cell in your worksheet.
- Press F5. The ‘Go To’ dialogue box will appear.
- Select ‘Special’ and then select ‘Blanks’. Click OK, and all the blank cells in your worksheet will be selected instantly.
It is possible to choose multiple areas of non-contiguous empty cells by holding down the Ctrl key while clicking the selection ranges.
To avoid accidental clicks, you can use only one hand on a mouse while working with a sheet, as it enables you to maneuver faster, minimizing distractions.
Everyone who uses Excel encounters an instance where they want to select blank cells. With this simple shortcut, stress levels reduce remarkably when dealing with bigger datasets. Time is money, so save both with these Excel shortcuts for selecting entire worksheets and workbooks!
Shortcuts for Selecting Entire Worksheets and Workbooks
This segment will explore various shortcuts available for selecting entire worksheets and workbooks in Excel. Enable greater tabulation proficiency by following these four steps:
- Click on the tab containing the worksheet you wish to select.
- Simultaneously press “Shift” and click on another tab to choose multiple sheets.
- To select all sheets within a workbook, click on the first sheet’s tab, and simultaneously press “Shift” and then click on the last sheet’s tab.
- To highlight cells within an entire sheet, press Ctrl+A.
Moreover, to expedite your work further, after selecting cells you can use keyboard shortcuts such as Ctrl+C for copy-pasting or Ctrl+X for cut-pasting data.
A fascinating anecdote revolving around such shortcuts is that NASA was one of Excel’s significant early adopters. It employed automated techniques via keystrokes instead of menu selections to speed up certain calculations essential during space missions.
This keyboard shortcut guide for Excel is the nerdiest thing I’ve read since my high school math textbooks.
Shortcuts for Selecting Special Types of Data
To streamline your Excel experience, you might want to consider the following shortcuts targeting specific data.
- Type “Ctrl + Space” to select entire columns.
- Type “Shift + Space” to select entire rows.
- Type “Ctrl + A” to select all data on a sheet
- Type “Ctrl + Shift + End” to select all cells, including empty ones.
- Type “Ctrl + Shift + Up/Down Arrow” to quickly select an entire range of cells in a column.
These five shortcuts can save you considerable time when working on spreadsheets with columns and rows of data.
Use “Shift + F8” and arrow keys for selecting multiple ranges. Use “Ctrl + Period / Comma” shortcuts to move around worksheets. You can Copy or Cut-down from the active cell “Control D”. Hard-pressed space selection is two spaces at one – no compromises.
According to Forbes Magazine, learning keyboard shortcuts T9 speed improve productivity by 73%.
FAQs about 15 Keyboard Shortcuts For Selecting Data In Excel
What are the 15 keyboard shortcuts for selecting data in Excel?
Here are 15 keyboard shortcuts for selecting data in Excel:
- Shift + Arrow Keys: Select data in the direction of the arrow keys.
- Ctrl + Shift + Arrow Keys: Select a block of data in the direction of the arrow keys.
- Ctrl + Spacebar: Select the entire column of the active cell.
- Shift + Spacebar: Select the entire row of the active cell.
- Ctrl + A: Select the entire worksheet.
- Ctrl + Home: Select the first cell in the worksheet.
- Ctrl + End: Select the last cell in the worksheet.
- Ctrl + Shift + Page Up: Select the current and previous sheet.
- Ctrl + Shift + Page Down: Select the current and next sheet.
- Ctrl + Shift + End: Select all cells from the active cell to the last cell in the worksheet.
- Ctrl + Shift + Home: Select all cells from the active cell to the first cell in the worksheet.
- Ctrl + Shift + F8: Turn on Extend Selection mode. Use arrow keys to select a range of cells.
- Ctrl + /: Select the current region around the active cell.
- Ctrl + Shift + *: Select the current region around the active cell, including any blank cells.
- Ctrl + Click: Select multiple non-contiguous cells or ranges.