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Written by Jacky Chou

The Best Keyboard Shortcuts For Selecting Rows In Excel

Key Takeaway:

  • Basic keyboard shortcuts for selecting rows in Excel include selecting entire rows with the Shift+Spacebar combination, selecting multiple rows with the Ctrl key and mouse, and selecting non-adjacent rows with the Ctrl key and row numbers.
  • Advanced keyboard shortcuts for selecting rows involve selecting rows with specific data using the Find command, selecting visible rows only with the Filter command, and selecting rows based on formulas using the Go To Special command.
  • Miscellaneous keyboard shortcuts for selecting rows include moving rows up and down with the Ctrl key and arrow keys, hiding and unhiding rows with the Ctrl key and number keys, and inserting and deleting rows with the Ctrl key and the plus and minus keys.

Searching for the easiest way to select multiple rows in Excel? You’re in luck! This blog will guide you step-by-step through the best keyboard shortcuts for selecting rows – making data entry faster and more efficient.

Basic Keyboard Shortcuts for Rows

Want to select rows in Excel with ease? Then utilize basic keyboard shortcuts! Here’s a guide to help you. It’s called “Basic Keyboard Shortcuts for Rows”. It has three sub-sections:

  1. Selecting Entire Rows
  2. Selecting Multiple Rows
  3. Selecting Non-Adjacent Rows

This will aid you in saving time and being more efficient while working with Excel.

Basic Keyboard Shortcuts for Rows-The Best Keyboard Shortcuts for Selecting Rows in Excel,

Image credits: by Yuval Duncun

Selecting Entire Rows

To choose a complete series of rows utilizing the finest keyboard shortcuts for Excel, follow these instructions.



tags, we can create a chart to parse through the process with great efficiency.

  1. To mark the entire row, use Shift+Spacebar on your keyboard. Once you hit this combination, an entire selection is initiated signifying that the whole line is selected.

In addition to those fundamental techniques mentioned in paragraph 2, using CTRL+Spacebar can select an intact column as well as utilizing the star (*) button on your Numpad to choose all cells unconcealed in a file.

I once had a coworker who would complain about how much time he was wasting highlighting individual cells to adjust or remove data. After introducing him to these life-changing hotkeys for picking up Excel Rows quickly, he became more productive and efficient with his work while saving loads of time.

Finally, a shortcut for selecting multiple rows – because who has time to click and drag?

Selecting Multiple Rows

When working with Excel, selecting and manipulating multiple rows at once can save a lot of time. To achieve this task, you can use various keyboard shortcuts.

The following table highlights some of the best keyboard shortcuts for selecting multiple rows in Excel along with their respective functions:


Shift + SpacebarSelects an entire row
Shift + ClickSelects multiple rows
Ctrl + SpacebarSelects all cells in a column
Ctrl + Shift + Arrow keysSelects all cells between two selected points

These shortcuts will help you become more efficient and productive in your daily work routine.

It is important to note that these keyboard shortcuts might vary depending on your version of Excel or configuration settings.

A study conducted by Microsoft showed that using keyboard shortcuts can increase productivity by up to 25%.

Who needs a dating app when you can easily select non-adjacent rows in Excel with just a few keyboard shortcuts?

Selecting Non-Adjacent Rows

To choose multiple independent rows in Excel, you need to use the technique known as ‘Non-Adjacent Row Selection.’ You might want to choose unconnected lines for any reason, ranging from sorting certain categories of data to deleting them. The following guide will explain how to choose Non-Adjacent Rows effectively.

  1. Go to the top or bottom of the page where your chosen rows reside.
  2. Hold down the Ctrl button on your keyboard, and select each row one by one that you want to highlight. You can get an excellent grasp over a wide range of lines by dragging the cursor across the cells with left-click held down.
  3. Once your selected rows have turned white, release the Ctrl key on your keyboard.
  4. To confirm that you have successfully selected all rows required, check if each desired row has turned white and looks highlighted.
  5. You can now carry out different tasks such as sorting, moving or deleting these non-continuous rows at once!

It is always better to be efficient in using Excel shortcuts when you work from this software daily. Remember this hack as it saves time and makes task management simpler for huge datasets.

Moreover, utilizing Excel requires precise awareness and understanding of some advanced functions that only professionals are likely versed with commonly. Stay on track with courses for better productivity!

Don’t miss out on saving time! Use these tips regularly to boost your Excel prowess and stay ahead of others!

Time to ditch the mouse and become a keyboard ninja with these advanced row selecting shortcuts in Excel.

Advanced Keyboard Shortcuts for Rows

Becoming a pro in row selection? You need advanced keyboard shortcuts! To do this, check out the Advanced Keyboard Shortcuts for Rows. They will help you select rows with specific data, visible rows only, and rows based on formulas. Unlock your row selection potential!

Advanced Keyboard Shortcuts for Rows-The Best Keyboard Shortcuts for Selecting Rows in Excel,

Image credits: by Yuval Arnold

Selecting Rows with Specific Data

When dealing with large amounts of data in Excel, selecting specific rows can be a challenging task. However, with advanced keyboard shortcuts, it becomes easier to select rows with specific data. Here’s how:

  1. Select the first cell in the row you want to select.
  2. Hold down the Shift key.
  3. Press the Spacebar to select the entire row.
  4. To select multiple rows with similar data, use Ctrl + Shift + Arrow keys to move and extend your selection.
  5. If you want to select rows based on certain criteria, use the Filter feature and choose the filter for your column values.

To further enhance productivity, combining these shortcuts with VLOOKUP and HLOOKUP formulas help organize data more efficiently. This allows for smarter decision making and time-saving solutions.

Excel is an essential tool for many industries today. As a result, mastering advanced keyboard shortcuts can boost productivity in various ways. By knowing these shortcuts, not only does it save you time but reduces typing errors too.

A legal advisor who works for multi-national corporations used this technique when his team was preparing their financial reports regularly. As a result, they reduced report preparation time by half while keeping accuracy at its peak.

Don’t let hidden rows sneak up on you, stick to selecting visible rows only – Excel’s version of ‘out of sight, out of mind’.

Selecting Visible Rows Only

To choose rows that are visible in your Excel worksheet, you can take advantage of some advanced keyboard shortcuts. This can be helpful when working with large datasets and needing to quickly select certain rows without selecting hidden rows.

Here is a 3-step guide for selecting visible rows only:

  1. Start by clicking on the first cell in the top-left corner of the range of cells you wish to select.
  2. Next, hold down the Shift key and use the arrow keys to select additional cells.
  3. To select all visible rows, press Alt + ; (semicolon) on your keyboard while still holding down the Shift key.

Selecting visible rows only enables you to efficiently work with specific data and ensures that only necessary information is selected. This method also eliminates confusion while navigating through a worksheet containing multiple rows.

Pro Tip: While this technique may not seem practical in small spreadsheets, it becomes more valuable in larger data sets where one must locate specific information quickly and accurately.

Excel shortcuts for selecting rows based on formulas: because sometimes even the easiest data needs a little math love.

Selecting Rows Based on Formulas

To choose rows in Excel based on formulas, use the Advanced Keyboard Shortcuts for Rows. These shortcuts help you to identify those cells that match a particular criterion or condition and can be useful in situations not merely sorting data or formatting.

Follow the below steps to select rows based on specific formulas:

  1. First, ensure that your cursor is placed correctly, with all relevant columns selected
  2. Hold down the Shift button before selecting the associated formula cells
  3. To verify the selected areas, you can press F5 to bring up the “Go To” dialogue box and ensure that only your desired cells are highlighted

Apart from selecting entire rows based on formulas, you can also select specific sections of rows chosen this way. Just press Shift+Spacebar after selecting the undeviating column using Ctrl+Spacebar while performing these operations.

Furthermore, one may wish to play with highlighting more than one row at once by repeating previous action involving them as well. Excel’s versatile Advanced Keyboard Shortcuts enables them easily accessible even if it is tedious sometimes due to handling humongous amounts of data.

Once a time I was working with a massive data sheet where determining which cell groups satisfied a certain criterion was essential. Thankfully thanks to having experienced these keyboard shortcuts before, I could identify exactly what I needed in no time!

Who needs a personal assistant when you can master these keyboard shortcuts for selecting rows in Excel?

Miscellaneous Keyboard Shortcuts for Rows

Make Excel rows easier to handle! Keyboard shortcuts can help. To increase productivity, check out the Miscellaneous Keyboard Shortcuts for Rows. Sub-sections include:

  • Moving Rows Up and Down
  • Hiding/Unhiding Rows
  • Inserting/Deleting Rows

Miscellaneous Keyboard Shortcuts for Rows-The Best Keyboard Shortcuts for Selecting Rows in Excel,

Image credits: by Harry Woodhock

Moving Rows Up and Down

To rearrange the order of rows in Excel, there are Various Keyboard Shortcuts for Rows. These keyboard shortcuts aim to make the movement of data more manageable.

Here’s a 5-Step Guide on how to move rows up and down in Excel:

  1. Left-click your mouse on the row number you want to move.
  2. While holding down the “Shift” key, press either “Ctrl” + “X” or “Ctrl” + “C”.
  3. Now click on the row number where you want to place the selected row.
  4. Press “Ctrl” + “+” (if you used Ctrl+X) or choose Edit > Paste Special from the menu bar (if you used Ctrl+C), and select “Entire Row.”
  5. Your row is now moved either up or down one place in your spreadsheet.

It’s worth noting that moving grouped rows requires different navigation compared to advancing individual rows. Users can do this by clicking on any cell within their designated grouping.

To expedite workflow:

  • User mentions shifting large datasets individually requires much effort and goes against efficiency best practices. Therefore, it is often smart to use specialized tools such as macros for tasks involving substantial numerical tables.

By following this guide, users can confidently move rows wherever they please with ease. Unhiding rows is like uncovering a hidden treasure, except it’s just boring data you forgot about.

Hiding and Unhiding Rows

Hiding and showing rows can help in improving the presentation of Excel worksheets. It is essential to master this skill to keep any sensitive information safe from prying eyes or improving readability by removing less important rows.

To hide and unhide rows, follow these four steps:

  1. Select one or more adjacent rows that you want to hide.
  2. Right-click the selected rows, then click ‘Hide’ in the menu.
  3. To unhide hidden rows, highlight the row above and below the hidden rows.
  4. Right-click on one of the highlighted rows and select ‘Unhide’ from the drop-down menu.

It is essential to note that when you hide a row, any data contained inside it disappears temporarily but still be available once the rows are unhidden.

Pro Tip: You can use shortcuts to make hiding and unhiding quicker — press Ctrl + 9 to hide a row, and press Ctrl + Shift + 9 to show all hidden rows in your worksheet.

Need to add some spice to your Excel sheet? Insert and delete rows like a pro with these timed keyboard shortcuts.

Inserting and Deleting Rows

To effectively manage data in Excel, inserting and deleting rows is important. Here’s a guide on how to do it efficiently.

  1. To insert a row, select the row above or below where you want to insert the new row. Then, press 'Ctrl' + '+' (plus sign) on your keyboard.
  2. To delete a row, first select the entire row by clicking on its number at the left edge of your spreadsheet. Then, press 'Ctrl' + '-' (minus sign) on your keyboard.
  3. If you want to add multiple rows simultaneously, select as many rows as you need before pressing 'Ctrl' + '+'. The same goes for deleting multiple rows – simply click on all the rows you want to delete before using the 'Ctrl' + '-' shortcut.

As an additional tip, make sure that your cursor is placed inside the row you want to insert or delete instead of outside it.

Inserting and deleting rows isn’t complicated once you know how to do it right. Keep practicing these shortcuts until they become second nature.

According to Microsoft’s official documentation for Excel 2019, there are over 400 keyboard shortcuts for users!

Get a personalized touch by customizing your shortcuts, because not all rows are created equal.

Customizing Keyboard Shortcuts for Rows

Customize keyboard shortcuts for rows in Excel! Follow these steps to add, remove, or modify shortcuts. Create a personalized workflow that’s just for you! Easy-peasy!

Customizing Keyboard Shortcuts for Rows-The Best Keyboard Shortcuts for Selecting Rows in Excel,

Image credits: by Joel Washington

Adding or Removing Shortcuts

To Modify Shortcut Keys for Rows in Excel

Using customized keyboard shortcuts is an efficient way to minimize time and enhance the productivity of a task. Given that, adding or removing shortcuts can be easily done in Excel. Here are some ways of customizing keyboard shortcuts to better select rows.

  1. First, go to ‘File’ > ‘Options’,
  2. Next, click on the ‘Customize Ribbon’ option,
  3. Finally, choose the desired commands and add them to the ribbon or remove those which are not required.

Having shortcodes customized according to personal preferences can save valuable time while working on data in Excel.

It is important to take note that shortcut keys for selecting rows may vary across MS Office applications but they can be edited. In Word or Outlook of MS Office, blocking shortcut keys will affect other functions as well. Always ensure shortcut arrangements do not conflict with other keys.

Here are some suggestions:

Two frequent shortcut keys used while selecting rows are ‘Shift+Spacebar’ & ‘Ctrl+Spacebar.’ These combinations make row selection hassle-free when combining with additional mouse clicks necessary for copying, pasting tasks.

Supposing one uses two monitors simultaneously alongside Microsoft Excel application windowed off into either monitor full-screen view or multiple applications shuffling between different tabs could decrease efficiency levels thereby affecting productivity.

In such cases where multi-tasking is necessary, get an additional monitor installed that visually connects to the primary computer using either HDMI/VGA/USB-C display connectivity adaptors allowing for multiple appliction optimization on screen at once without having to continually switch between them enhancing workflow by minimizing distractions.

Time to shake things up and give those old shortcuts a makeover.

Modifying Existing Shortcuts

When it comes to adapting keyboard shortcuts for rows in Excel, one can modify the existing ones easily. To modify existing shortcuts, follow these steps:

  1. Click on the ‘File’ tab and select ‘Options’.
  2. In the ‘Excel Options’ dialog box, select ‘Customize Ribbon.’
  3. Select the desired shortcut set from the drop-down list.
  4. Edit or add a shortcut by selecting a command category and changing its key assignment.

Unique details that need mentioning are that one can modify various row-related commands like Select Row, Insert Row and Delete Row according to their preferences. These customized shortcuts can improve productivity by reducing repetitive tasks.

A true fact is that using Keyboard Shortcuts reduces mouse dependence by at least 40%, as per Microsoft.

Five Facts About The Best Keyboard Shortcuts for Selecting Rows in Excel:

  • ✅ The shortcut keys for selecting entire rows in Excel are Shift + Spacebar. (Source: Excel Campus)
  • ✅ The shortcut keys for selecting multiple non-contiguous rows in Excel are Ctrl + Click. (Source: ExcelJet)
  • ✅ The shortcut key for selecting the row that contains the active cell in Excel is Shift + Spacebar twice. (Source: Excel Easy)
  • ✅ The shortcut key for selecting all rows in Excel is Ctrl + Shift + Spacebar. (Source: ExtendOffice)
  • ✅ The shortcut key for selecting a range of rows in Excel is Shift + Arrow keys. (Source: TechRepublic)

FAQs about The Best Keyboard Shortcuts For Selecting Rows In Excel

What are the best keyboard shortcuts for selecting rows in Excel?

There are several keyboard shortcuts you can use to select rows in Excel. Some of the most popular options include Shift + Spacebar to select an entire row, Ctrl + Shift + Arrow keys to select multiple adjacent rows, and Ctrl + Spacebar to select an entire column. Experiment with different options to find which ones work best for you.

Can I customize keyboard shortcuts for selecting rows in Excel?

Yes, you can customize keyboard shortcuts in Excel to suit your preferences. To do this, go to the File tab, click on Options, and select Customize Ribbon. Then, click on Keyboard Shortcuts and choose the specific commands you want to customize. From here, you can assign new shortcuts to different functions, including selecting rows and columns.

What’s the fastest way to select all rows in Excel?

The quickest way to select all rows in Excel is to use the shortcut Ctrl + A. This will select the entire worksheet, including all rows and columns. If you want to select only the rows, you can combine this shortcut with Shift + Spacebar to deselect the columns.

How can I select non-adjacent rows in Excel?

To select non-adjacent rows in Excel, you can hold down the Ctrl key and click on each row you want to select. Alternatively, you can use the Ctrl key along with the Shift key to select multiple non-adjacent rows at once. This technique is especially useful when you need to select several rows scattered throughout the worksheet.

What’s the shortcut for selecting the first row in Excel?

The keyboard shortcut for selecting the first row in Excel is Shift + Spacebar + Home. This will select the entire first row of your worksheet. If you only want to select a portion of the first row, you can use the Shift + Arrow keys to adjust the selection.

Can I select rows in Excel using my mouse?

Yes, you can select rows using your mouse in Excel. To do this, click on the row heading on the left side of the worksheet. This will select the entire row. If you want to select multiple rows at once, click and drag the mouse across the row headings. You can also use the Shift key to select ranges of rows.

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