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Written by Jacky Chou

How To Set Print Area In Excel

Key takeaway:

  • Understanding Print Area in Excel is crucial to ensure that only the necessary information is printed and to save paper and ink. Print Area is the range of cells in a worksheet that is designated to be printed.
  • There are two ways to set the Print Area in Excel: selecting the range to set as Print Area or using the Page Setup Dialog Box to set the Print Area. To select the range, simply drag through the cells you want to designate as the Print Area. To use the Page Setup Dialog Box, click on the “Page Layout” tab and select “Print Area” and then “Set Print Area”.
  • Printing the Set Print Area in Excel is just a matter of selecting the “Print” option and ensuring that the “Print Active Sheets” option is selected. This will ensure that only the designated Print Area will be printed.

Do you have difficulty setting a print area in Excel? Save time and frustration with this helpful guide that shows you how to set your print area quickly and easily. You can quickly set the boundaries of your print area and create the perfectly formatted document you need.

Understanding Print Area in Excel

Understanding the Print Area in Excel

Excel is an essential tool for managing data presentation. One vital feature is understanding the print area. In this article, we will discuss how to set and manage the print area in Excel.

4-Step Guide to Understanding Print Area in Excel:

  1. Select the range of data you want to include in the print area.
  2. Go to the Page Layout tab and locate the Print Area option.
  3. Select “Set Print Area” to include the chosen range in the print area.
  4. To clear the print area, go to “Clear Print Area” and select it.

It is essential to note that you can set multiple print areas in a sheet and even across different sheets. To do this, select your data range, and repeat the process for the other data sets.

Pro Tip: If you find yourself needing the same print area in every Excel file, set the print area to a named range, and recall it as needed.

We hope this guide will help you better understand how to set and manage the print area in Excel. For more Excel tips and tricks, check out our article on “How to Shade Every Other Row in Excel.”

Image credits: chouprojects.com by Joel Arnold

Setting the Print Area

Setting the Printable Area in Excel

To ensure that your Excel sheets print correctly, setting the printable area is crucial. Here’s how to do it in six simple steps:

  1. Open your Excel sheet and highlight the area you want to print.
  2. Click on the “Page Layout” tab located at the top of the screen.
  3. Click on “Print Area” located in the “Page Setup” group.
  4. From the dropdown menu, select “Set Print Area.”
  5. To verify that it’s set correctly, go to “Page Preview” and confirm that only the desired area is highlighted.
  6. Once confirmed, print as usual.

It’s important to note that the print area can also be cleared or modified by going back to the “Print Area” dropdown menu.

When setting the printable area in Excel, make sure to include any headers or footers you want printed. By doing so, you can ensure that the printed version matches the visual representation on the sheet.

Did you know that Excel has a feature to shade every other row? Try it out by going to “Conditional Formatting” and selecting “New Rule.” Then choose “Use a formula to determine which cells to format” and enter “=MOD(ROW(),2)=0” as the formula.

Source: Microsoft Excel Help Center.

Setting the Print Area-How to Set Print Area in Excel,

Image credits: chouprojects.com by James Duncun

Printing the Set Print Area in Excel

Printing a specific area of an Excel sheet can help in saving paper and providing a more concise output. Here’s how to achieve it:

  1. Highlight the range of cells that you want to print.
  2. Click on the “Page Layout” tab that appears on the top ribbon of Excel.
  3. Go to the “Page Setup” section and click on “Print Area”.
  4. From the drop-down menu, select “Set Print Area”.
  5. Preview the print area by clicking on the “Print Preview” button.

Don’t forget to repeat the process if you need to print a different section of the sheet.

Additionally, knowing how to shade every other row in Excel can help in easier data visualization.

Fact: According to Microsoft, Excel was first released in 1985 and has since become a widely-used tool for data management and analysis.

Printing the Set Print Area in Excel-How to Set Print Area in Excel,

Image credits: chouprojects.com by Yuval Duncun

Five Facts About How to Set Print Area in Excel:

  • ✅ Setting print area in Excel allows you to print only the specific section of the spreadsheet you want. (Source: Excel Easy)
  • ✅ You can set print area by selecting the range of cells you want to print and going to the Page Layout tab and clicking on Print Area, then Set Print Area. (Source: Microsoft)
  • ✅ You can also set print area by going to File, Print, and then selecting the “Print Selection” option in the “Settings” section. (Source: Excel Campus)
  • ✅ The Page Break Preview feature in Excel allows you to see and adjust where the page breaks occur when printing. (Source: BetterCloud)
  • ✅ You can remove a print area by going to the Page Layout tab, clicking on Print Area, then Clear Print Area. (Source: Excel Off the Grid)

FAQs about How To Set Print Area In Excel

How to Set Print Area in Excel?

To set a print area in Excel, follow these steps:

  1. Select the cells that belong to the print area.
  2. Click on the “Page Layout” tab on the ribbon at the top of the Excel window.
  3. Click on the “Print Area” button in the “Page Setup” group.
  4. Click on “Set Print Area” from the drop-down menu.

Now you have successfully set the print area.

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