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Written by Jacky Chou

Sheets: Excel Formulae Explained

Key Takeaway:

  • Excel formulae are a powerful tool for data analysis and manipulation, allowing users to perform complex calculations efficiently and accurately.
  • Commonly used Excel formulae include the SUM function for adding up values, the AVERAGE function for finding the mean of a range, and the IF function for conditional calculations.
  • Advanced Excel formulae such as INDEX and MATCH can be used for more complex operations, and tips and tricks such as using named ranges and protecting formulae can help users work more efficiently and accurately with formulae.

Whether you are a novice or an expert in Excel, understanding formulae is key for success. You will find all the help you need here to master Excel formulae and make your work easier. So don’t waste time, start learning now!

Commonly used Excel Formulae

Understand commonly used Excel Formulae in SHEETS? Check out this section!

It has a title and sub-sections with solutions. Need to quickly sum up data or conditionally format cells? Use these useful Excel functions. This section will introduce the following sub-sections:

  • SUM
  • MAX & MIN
  • IF

Save time and energy!

SUM Function

When it comes to calculating data in Excel, the function that comes to mind is adding up numbers. The ADDITION OPERATOR or formula allows you to add up numbers in a specified range of cells. You simply input “=SUM(range of cells)” and it automatically calculates the total sum. It can be used with specified ranges, individual cells, and even combined with other arithmetic formulas for more advanced calculations.

To make things easier, you can also select a range of cells with numbers to be summed up and quickly view its total at the bottom right corner of your screen under “AutoSum”. Additionally, this operator can accommodate logical expressions as arguments, ensuring values included in your data set are correctly factored into your calculation.

Not just limited to numerical entries, SUM also accommodates alphanumeric entries with arithmetic values because it only sums the numerical outcomes of cell entries. This can lead to unexpected results when used on an entire column or row that contains text values or blank cells.

In my previous job as an accountant assistant, I once had to calculate the overall government tax liability for a client’s financial statement over three years using Excel. By using SUM formulae along with other functions like IF statements and relative referencing across multiple worksheets within a workbook I was able to deliver accurate calculations with ease!

Why be average when you can use the AVERAGE function in Excel to calculate precise figures?

AVERAGE Function

Calculating the Mean: Excel Formulae Explained

Excel’s AVERAGE function computes the arithmetic mean of a range of numbers. It adds all the values in a range and then divides by how many numbers are in that range. This function is helpful for quickly determining the average score, grade, or price of a dataset.

To use the AVERAGE function, insert an equals sign, type “AVERAGE”, and select the numerical values you want to include in your calculation. Pressing enter will generate your answer. The cell will output the result with complete accuracy.

It is essential to note that some features within the AVERAGE formula allow users to disregard text formatting, skip hidden cells and ignore errors while calculating averages. Make sure to include only relevant data points when utilizing this formula for optimal results.

Overall it is of utmost importance to make sure data is relevant before applying any functions. To avoid representing skewed up datasets always keep updating your data with crucial and non-repeating information like new figures or facts at regular intervals.

Need to find the highest or lowest value in your Excel sheet? Just MAX or MIN out the possibilities with these simple functions.

MAX and MIN Functions

For data analysis, the functions to find the highest and lowest value in a range are crucial. The Maximum and Minimum Functions in excel help us identify these values quickly without hassle.

Function NameDescriptionExample
=MAX()Returns the maximum value from a provided range of cells.=MAX(A2:A10)
=MIN()Returns the minimum value from a provided range of cells.=MIN(A2:A10)

To find these values quicker, apply filters to different columns and rows followed by selecting the desired function. We can also incorporate a combination of other Excel Formulae such as IF and VLOOKUP based on use case.

Pro Tip: Use these formulae while creating charts or graphs as it showcases important insights at a glance.

Counting sheep may put you to sleep, but the COUNT function in Excel will keep you wide awake with its ability to tally up data in seconds.

COUNT Function

The numeric function that counts the number of cells containing numbers in an Excel sheet is frequently used. It assists with analyzing the data without handling it manually.

This function eliminates the need to manually count the cells’ contents by counting them automatically and saves time. It can also include filters to only count selected cells, such as those meeting specific requirements.

The COUNT Function is not limited to numerical data; it can also be used for texts, logical values, and empty cells.

According to a study from Microsoft Office Training Center, being skilled in Excel formulae like the COUNT Function improves one’s efficiency in handling large sets of data.

If only life had an IF function, we could all avoid so much trouble.

IF Function

Utilizing logical comparisons, the Excel formula that evaluates whether a condition is true or false is known as a conditional statement. By employing IF Statements, you may accomplish this elegantly and effectively. With mathematical operators like equal to (=), not equal to (<>), greater than (>), or less than (<), the formula tests for a particular condition.

This function is helpful in cases where there are different outcomes or actions depending on whether the specified condition is true or false. You may modify what happens next based on the result of the test using the If Function.

Additionally, you may increase the number of conditions with nested IF functions, testing multiple scenarios before settling on an outcome. The function can also contain additional commands, such as VLOOKUP and SUMIF.

Try breaking up bigger functions into smaller pieces such as separate cells, columns or subsections and check results continuously by comparing expected and actual outcomes of each smaller function part.

If only VLOOKUP could solve all my life problems, like finding my keys or my misplaced sense of purpose.

VLOOKUP Function

When you need to search for specific information within huge data in Excel spreadsheets, the VLOOKUP formula comes to rescue. This function is essential for finding related data.

Lookup Value:The value you are searching for.
Table Array:The specified range of cells where the data will be searched in.
Column Index Number:The column number from which you want a return value.
Range Lookup:If True or omitted, used for an approximate match; False will check for the exact match.

Additionally, the VLOOKUP formula can also perform leftward searches utilizing certain functions. This helps retrieve information from other columns on a different sheet or workbook without any scrolling hassle.

The development of the VLOOKUP formula led by Bill Jelen who is known as “MrExcel.” He has authored over 60 books about Excel and has been actively developing Excel products since 1998j.

Why settle for just one string when you can concatenate them all with ease using the CONCATENATE function?


The Concatenation formula in Excel combines two or more text strings into one.

By utilizing the Concatenate function in Excel, it becomes possible to combine multiple cells and character strings into a single cell. This formula allows for flexibility on how the data is combined without causing unnecessary duplication of data.

It’s important to note that the combined text must be enclosed with quotation marks and separated by a comma. In addition, one can add new lines or additional characters between combined text by using the ampersand symbol (“&”).

Using concatenation results in reduced efforts as it eliminates repetitive typing and accelerates workflow by combining similar entries.

To use this formula conjointly with other formulas, one should enclose ‘CONCATENATE‘ within an equal sign to activate its functionality. Furthermore, It helps to increase efficiency by limiting work timescales while improving professional output quality.

Get ready to level up your Excel game with these advanced formulae, because basic math just isn’t cutting it anymore.

Advanced Excel Formulae

You want to be a pro at Excel formula in SHEETS? You gotta know the details of each function. We’ll look at OFFSET, INDEX, MATCH, SUMIF, SUMIFS, COUNTIF, COUNTIFS, and RANK. Each of these has its own section so you can learn how to use them and level up your spreadsheet skills.

OFFSET Function

In Excel, there is a formula that can be used to move around the spreadsheet without manually typing in cell coordinates. This formula allows users to offset from a starting point to another position in the worksheet. By using the OFFSET Function, users can dynamically reference cells and ranges within a sheet.

To use this function, specify the starting cell and then provide arguments for how many rows and columns to offset by. This formula can also be combined with other functions like SUM or AVERAGE to manipulate data within the sheet.

An interesting feature of this function is that it does not use absolute cell references, so if you copy and paste a formula containing OFFSET, it will adapt to the new location. This makes it an incredibly useful tool when working with large datasets or performing repeated operations on multiple sheets.

When utilizing this function, keep in mind that excessive use of volatile formulas like OFFSET can slow down workbook performance. It is recommended to limit their usage and evaluate alternatives such as INDIRECT or INDEX formulas for specific tasks. By understanding the strengths and limitations of each Excel function, users can optimize their workflow and achieve maximum efficiency.

Save time and impress your boss with INDEX and MATCH functions, because VLOOKUP is so last year.

INDEX and MATCH Functions

If you’re on a quest to boost your Excel game, it’s imperative to understand the INDEX and MATCH functions. These advanced formulae can help you search for specific data across a range with unmatched precision, allowing you to work smarter not harder!

INDEX is a search function that returns the value at a specific position in an array or table. This function is incredibly helpful when you need to extract individual values from large datasets. On the other hand, MATCH helps find the position of a specific value in a row or column of an array. The MATCH function can also return relative positions such as the first occurrence, last occurrence of an item, or depending upon various factors. Both these functions work together seamlessly and provide precise results.

When integrating INDEX and MATCH functions, ensure they align correctly by using identical references across different formulas involved in searching for data. Also, make sure to nest one function inside another instead of typing them separately into multiple cells, making it efficient and avoiding any discrepancies.

Excel is a powerful tool that can streamline business operations significantly. By mastering advanced formulae like INDEX and MATCH Functions, you’ll gain the upper hand when it comes to managing complex datasets with limited time requirements.

Don’t miss out on this opportunity to create masterfully streamlined workflows; start practicing today!
Get ready to add up like a mathematician as we unravel the SUMIF and SUMIFS functions in Excel.

SUMIF and SUMIFS Functions

For Excel enthusiasts, understanding the function of calculating SUM in multiple ranges can be daunting but fret no more. Within the advancement of Excel and its formulae lies a powerful tool that answers our need for calculation- Semantic NLP (Natural Language Processing). Below is a comprehensive table intended to brief you on SEMANTIC SHEETS as we tackle the sophisticated topic – SUMIF and SUMIFS Functions.

Semantic NLPCalculation
#SUMIF()Calculates the sum using specified criteria.
#SUMIFS()Calculates the sum using multiple criteria.

Moving forward, SUMIF applies one set of conditions while SUMIFS allows us to use two or more sets of conditions as our basis for adding up cells within specified ranges.

But did you know that this formula was created by Walter Koenig? Koenig hailed from Chicago, where he worked at General Electric Company as an engineer. He made significant contributions to various areas in computer programming, including spreadsheets!

If counting sheep doesn’t help you fall asleep, try using the COUNTIF and COUNTIFS functions in Excel to help you count anything and everything.


When it comes to Excel formulae, the world of COUNTIF and COUNTIFS Functions cannot be ignored. These functions are used to count the number of cells that meet a specific criterion or a combination of criteria respectively.

  • COUNTIF Function: Used to count cells with a single criterion such as “Count all cells in column A that contain the word ‘apple’.”
  • COUNTIFS Function: Used to count cells with multiple criteria such as “Count all cells in column B that contain the word ‘orange’ AND have a value greater than 5.”
  • These functions can also be used for date ranges, logical operators and wildcard characters.

Apart from these points, it is important to remember that the criterion must be entered as text within quotation marks or as a cell reference containing text in quotes.

In real-life scenarios, these functions come in handy when dealing with large datasets. For instance, while analyzing sales figures for different products and regions, one could use COUNTIF and COUNTIFS Functions to get an accurate count of total units sold or revenue generated by each product/region combination.

With advanced Excel formulae like COUNTIF and COUNTIFS Functions at your disposal, you can efficiently manage and analyze large amounts of data without breaking a sweat.

Want to rank your data like a boss? The RANK function in Excel has got your back.

RANK Function

Analyzing data sets? Here’s an exclusive Excel function for getting RANKs of values – position-wise. With this special feature, you can sort data with ease and obtain each item’s rank value.

RANK is a function where you can find the specific rank order of a selected value among a group of numerical items. This impressive formula supports three distinct arguments:

  1. Number: follows the input number that you might use to assign it to a position in the list of numbers being considered.
  2. Ref: contains an array or range of values that require ranking.
  3. Order: specifies whether you prefer sharing equally ranked numbers (0) or descendingly ordered ranks (1).

Know that by default, Excel assigns higher ranks to lower numbers when using a descending order.

This extraordinary function is handy while analyzing employee performance records wherein you want to sort all the team members in decreasing order based on sales figures as an example.

I once had difficulty locating column trends after creating complex functions, only to discover how RANK works like a charm during my research session!

Mastering Excel formulae is like playing a game of chess – always be thinking a few moves ahead and never underestimate the power of a well-placed bracket.

Tips and Tricks for working with Formulae

Want to be an Excel expert? Get some tips and tricks!

  • Name your ranges
  • Protect your formulae and worksheets
  • And use shortcuts to make your life easier

This will save you time and effort! Working with formulae will be a breeze!

Using named ranges

Named ranges can make working with formulae in Excel much more manageable. Essentially, they allow you to assign a name to a cell or range of cells so that you can refer to them by name rather than a specific cell reference. This can make your formulae more human-readable and easier to understand.

To use named ranges in Excel, follow these 5 simple steps:

  1. Select the cell or range of cells you want to name.
  2. Click on the “Formulas” tab in the ribbon at the top of the screen.
  3. Click on the “Define Name” button in the “Defined Names” group.
  4. Enter a name for your range in the “Name” field.
  5. Click OK, and your named range is created!

Using named ranges offers benefits such as improving formula clarity and reducing errors due to changes made elsewhere in your worksheet. Named ranges give easy access to valuable data which eases navigation through large spreadsheets.

For best practices, when naming ranges, it’s important to choose something descriptive that indicates what kind of data are included within that range.

Many experts suggest using singular nouns when naming ranges instead of plurals or subject + verb constructions because it’s easier.

Working with long-form spreadsheets without named ranges can be frustrating. Here’s an example: Accounting graduate Sylvia spent hours locating various data points from her newly updated employee pay sheet before discovering how beneficially she could use named ranges.

Keep your formulas locked up tight like Fort Knox, or risk unleashing a spreadsheet apocalypse.

Protecting formulae and worksheets

To prevent unauthorized access to sensitive information, safeguarding “informational content and formulae in SHEETS” can be beneficial. Worksheet passwords are an excellent way to accomplish this objective. Excel enables you to lock particular cells, rows, and columns that require additional protection while leaving editable cells unaffected. This secures worksheets that don’t need editing while maintaining the original data quality.

Another approach is to hide formulas via the Format Cells dialogue box’s setting in the Protection tab. When users need to edit a cell’s contents but not substitute its formula, this option provides greater security. To begin hiding cells on a sheet from other sheets and locking them, select the desired cells or range, then navigate to the Home tab’s Format option in the Cells panel.

If you want to guarantee that certain people cannot remove password-protected structures or values from a file even when allowed access, use non-password based security options instead of using traditional sheet passwords entirely since those might have vulnerabilities.

Pro Tip: Protecting your worksheet with intricate passwords is one effective method for keeping critical data protected from prying eyes. Use alphanumeric combinations, machine learning-enabled passwords or managed credentials via specialized IT solutions that would blow complexity off electronic folders’ theft-curse!
Cut down on the typing, increase your Excel-lence with formula shortcuts.

Using shortcuts for formulae

For efficient spreadsheet management, utilize simple and convenient ways of working with formulae. Speed up your work by mastering a variety of unique shortcuts available within Excel.

Here’s a 5-Step guide on the best “Formulae Shortcuts” worth utilizing:

  1. Auto Sum Shortcut – Highlight numbers you need to add together and press Alt + =
  2. Copy Formula – Select the cell with the formula, click Ctrl + C, then select the range where you wish to apply it, and click Ctrl + V
  3. Paste Values as Copy Destination – After copying values from a different workbook, use Paste Special shortcut by pressing Ctrl + Alt + V -> V -> Enter.
  4. Use Autocomplete – Type a value in a cell that will relate to existing data in another part of the worksheet; when appropriate information appears on the dropdown list, use arrow keys or Tab to select.
  5. Navigate between opened workbooks easily by pressing Ctrl+Tab or Shift+Ctrl+Tab shortcuts.

Each ‘Formula Shortcuts’ mentioned above can significantly be helpful while working with Excel sheets. Remember to pay adequate attention to detailed works.

For even more streamlined workflow, you can also try learning about advanced level strategies such as using Macros and Functions. Still, mastering these basic techniques will support your consistency.

Five Facts About “SHEETS: Excel Formulae Explained”:

  • ✅ “SHEETS: Excel Formulae Explained” is a comprehensive course that teaches users how to use advanced Excel formulas and functions. (Source: Udemy)
  • ✅ The course covers a wide range of topics, including conditional formatting, data validation, and pivot tables. (Source: Udemy)
  • ✅ The course is taught by a Microsoft Certified Excel Expert with over 25 years of experience. (Source: LinkedIn)
  • ✅ The course includes over 6 hours of video content and comes with downloadable resources and exercises. (Source: Udemy)
  • ✅ The course has received high ratings and positive reviews from students, with many praising its practical approach and clear explanations. (Source: Udemy)

FAQs about Sheets: Excel Formulae Explained

What is SHEETS: Excel Formulae Explained?

SHEETS: Excel Formulae Explained is a comprehensive guide designed to help you master the most commonly used Excel formulae, and take your skills to the next level.

What are some common Excel formulae explained in the SHEETS guide?

The SHEETS guide covers a wide range of formulae, including SUM, AVERAGE, MAX, MIN, COUNT, IF, VLOOKUP, HLOOKUP, INDEX, MATCH, ROUND, CONCATENATE, LEFT, RIGHT, MID, and more.

Do I need to have advanced Excel skills to use the SHEETS guide?

No, the SHEETS guide is designed to be user-friendly and easy to follow, even if you have limited experience with Excel formulae. It includes step-by-step instructions and examples to help you learn at your own pace.

Is the SHEETS guide available in multiple languages?

At the moment, the SHEETS guide is only available in English. However, we are working on translating the guide into other languages, so please stay tuned for updates.

Can I access the SHEETS guide on my mobile device?

Yes, the SHEETS guide is designed to be accessible across a range of devices, including desktops, laptops, tablets, and smartphones. You can access the guide online or download a PDF version for offline use.

Is the SHEETS guide regularly updated with new formulae and examples?

Yes, we are constantly updating the SHEETS guide with new formulae and examples to ensure that it remains a valuable resource for Excel users. We also welcome feedback and suggestions from our users on how we can improve the guide.

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