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Written by Jacky Chou

How To Quickly Delete A Row In Excel

Key Takeaway:

  • Select the row you want to delete: Click on the row number on the left side of the screen to select the row you want to delete.
  • Delete the row using keyboard shortcut: After selecting the row, press the “Ctrl” and “-” keys together to bring up the delete dialog box, then select “Entire row” to delete the selected row.
  • Delete the row using the right-click menu: After selecting the row, right-click on the selected row number and select “Delete” from the drop-down menu, then select “Entire row” to delete the selected row.
  • Delete multiple rows at once: To delete multiple rows at once, select the rows you want to delete by clicking and dragging over the row numbers, then follow the steps above to delete the rows.

Do you struggle to delete rows quickly in Excel? Don’t worry – it’s easy! In this article, you’ll learn how to quickly delete a row in Excel. Streamline your workflow and save time with this simple tutorial.

How to Delete a Row in Excel

To delete a row in Excel swiftly, you must know the correct techniques. You can select the row to be deleted. Then, use a keyboard shortcut or the right-click menu. Alternatively, delete multiple rows at once. Each of these ways has its own advantage for deleting rows in Excel effectively.

How to Delete a Row in Excel-How to Quickly Delete a Row in Excel,

Image credits: chouprojects.com by Adam Washington

Select the Row You Want to Delete

When removing unnecessary rows in Excel, it’s essential to know how to identify the row(s) you want to delete with ease. You can do this by highlighting or selecting the specific row(s) indicated by their numbers or names without jeopardizing other critical data in your worksheet.

A sample table is shown below:

Column 1Column 2Column 3
Row 1DataData
Row to DeleteDataData
Row 3DataData

Often overlooked but crucial, avoiding deletion of unintentional rows requires precision during selection and deletion. It’s good practice to double-check that you’ve selected the right cells before proceeding with any modifications.

Looking past visible rows on your screen, hidden rows could be accidentally included or excluded from the range of operation, leading to unintended editing of data.

Regarding peculiar cases where some several blank rows occur intermittently in large chunks, causing time-consuming scrolling and selection challenges. It may be convenient to use commands such as “Find & Select” or using filters to isolate and select only the intended rows accurately.

Pressing those keys feels like you’re crushing your Excel woes like bugs under your fingers.

Delete the Row Using Keyboard Shortcut

To swiftly remove a row in Excel without using the mouse, you can take advantage of the keyboard shortcut feature.

To delete a row using keyboard shorcut:

  1. Highlight the row you intend to remove
  2. Press and hold the Shift key while you hit on the Space bar
  3. Click on Ctrl + – button consecutively.
  4. A prompt will appear with options of either deleting an entire row or column. Select ‘Delete Rows.’
  5. You have successfully removed the specific row in Excel using keyboard shortcuts.

It’s worth noting that this shortcut is compatible with Microsoft Excel 2010 or newer releases.

In addition, other shortcuts like Alt and H altogether will provide more functions to perform for quick navigation and actions within the worksheet.

A tutor once explained how learning such shortcuts saved him over three hours weekly, enabling him to concentrate on productivity rather than moving his mouse back and forth to get tasks done. This proved even more critical during times when handling enormous amounts of data under tight schedules.

For those who like to right-click their problems away, deleting a row in Excel has never been more satisfying.

Delete the Row Using the Right-Click Menu

To remove a row quickly in Excel, you can use the right-click menu. Follow these six simple steps:

  1. Open the Excel file containing the row you want to delete.
  2. Select the row by clicking its number on the left-hand side of your screen.
  3. Right-click on the selected row to open a menu.
  4. Select ‘Delete’ from the menu.
  5. Choose whether you want to shift cells up or left: selecting ‘Shift cells up’ moves all of the rows below your deleted one up by one cell, while ‘Shift cells left’ removes any empty columns created by your deletion.
  6. Click ‘OK’.

If you accidentally select and delete an incorrect row, don’t worry – just press Ctrl + Z to undo your action.

It’s important to note that any data contained within the deleted row will be lost permanently. So please ensure that you have a backup copy before making any significant changes.

While deleting rows may seem like a trivial task, it can save time if repeated often. A friend of mine working with large datasets had to remove specific rows repeatedly, and this shortcut cut his work in half. Don’t waste time deleting rows one by one, just rip off multiple rows like a band-aid in Excel.

Delete Multiple Rows at Once

To delete multiple rows at once, follow these simple steps:

  1. Select the rows you wish to delete by clicking and dragging your cursor over them.
  2. Right-click on the selected rows and choose “Delete” from the drop-down menu.
  3. In the “Delete” dialog box that appears, select “Entire row” if it is not already selected.
  4. Click “OK” to confirm your action.

Alternatively, you can use the keyboard shortcut “Ctrl + – (minus sign)” to quickly delete selected rows.

It’s important to note that deleting multiple rows at once cannot be undone with the “Undo” button. So it’s always a good idea to double-check before making any mass deletions.

Here’s a little-known fact: Did you know that Microsoft Excel was first released for Macintosh computers in 1985? It wasn’t until two years later that it was released for Windows.

Some Facts About How to Quickly Delete a Row in Excel:

  • ✅ To quickly delete a row in Excel, select the row and then press the “Ctrl” and “-” keys at the same time. (Source: Excel Easy)
  • ✅ You can also right-click on the row number and select “Delete” from the drop-down menu. (Source: How-To Geek)
  • ✅ If you want to delete multiple rows at once, select the rows and then use the same methods. (Source: Excel Campus)
  • ✅ To delete a row that contains data, make sure to select the entire row, including all the cells with data. (Source: Microsoft Support)
  • ✅ Deleting a row in Excel is a quick and easy way to clean up your data or get rid of unnecessary information. (Source: The Spreadsheet Guru)

FAQs about How To Quickly Delete A Row In Excel

1. How to quickly delete a row in Excel?

To quickly delete a row in Excel, simply select the entire row by clicking on the row header and then press the ‘Delete’ button on your keyboard. You can also right-click on the row header, select ‘Delete’ from the drop-down menu, and click ‘Entire row’.

2. Can I delete multiple rows at once in Excel?

Yes, you can delete multiple rows at once in Excel. To select multiple rows, click and drag your mouse over the row headers of the rows you want to delete. Then, press the ‘Delete’ button on your keyboard or right-click on one of the selected row headers, select ‘Delete’ from the drop-down menu, and click ‘Entire row’.

3. Is there a shortcut key to delete a row in Excel?

Yes, there is a shortcut key to delete a row in Excel. Simply select the entire row by clicking on the row header and then press ‘Ctrl + -‘ on your keyboard. You can also use this shortcut to delete multiple rows at once.

4. Can I undo a deleted row in Excel?

Yes, you can undo a deleted row in Excel. To undo a deletion, press ‘Ctrl + Z’ on your keyboard or click on the ‘Undo’ button in the Quick Access Toolbar.

5. How do I delete a row without deleting the data in the cells?

To delete a row without deleting the data in the cells, simply select the entire row by clicking on the row header and then right-click on the selection. From the drop-down menu, select ‘Delete’ and then click ‘Shift cells up’. This will delete the row but move the data in the cells up one row, preserving your data.

6. What is the difference between deleting a row and clearing a row in Excel?

Deleting a row in Excel removes the entire row and any data in the cells. Clearing a row, on the other hand, only removes the data from the cells but leaves the row intact. To clear a row, select the entire row by clicking on the row header and then press ‘Ctrl + Shift + Space’ on your keyboard. Then press ‘Delete’ or right-click on the selection, select ‘Clear’, and choose ‘Contents’.

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