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Written by Jacky Chou

How To Insert A Row With A Shortcut In Excel

Key Takeaway:

  • Excel shortcuts for inserting rows provide a quick and easy way to add new rows to spreadsheets. Using the keyboard shortcut is a fast and simple option that can save time, particularly when working with large amounts of data.
  • To use the keyboard shortcut to insert a new row into an Excel spreadsheet, first highlight the row below where the new row is to be inserted. Then, press the keyboard shortcut, and verify that the new row has been added to the spreadsheet.
  • Other methods for inserting rows in Excel include right-clicking to insert a new row, using the ribbon menu to add a new row, and using the insert dialog box to add a new row. By familiarizing yourself with these options, you can choose the method that works best for your specific needs and preferences.

Do you ever struggle with inserting multiple rows in Excel? It can become time-consuming and tedious. But there is a shortcut to save you time and make the process more efficient. You can easily insert a row with a few clicks!

Excel Shortcuts for Inserting Rows

Excel Productivity Tips: Inserting Rows with A Shortcut

Inserting rows in Excel can consume a lot of time when performed manually, but there are several keyboard shortcuts that can accelerate the process. By using these shortcuts, you can enhance your efficiency and productivity.

Here are five shortcuts to help you insert rows in Excel:

  • Shift + Spacebar: Select the entire row you want to insert a new row above.
  • Control + Shift + =: Add a new row above the currently selected cell or row.
  • Control + Shift + +: Insert a new row or column based on the currently selected cells.
  • Control + Alt + =: Insert a new row below the currently selected cell or row.
  • Right-click: Select the “Insert” option from the contextual menu.

Apart from these shortcuts, you can use them in combination with other commands to further accelerate your workflow and save time.

It is worth mentioning that these shortcuts can vary based on the version of Excel you are using, so familiarize yourself with the ones appropriate to your version.

To add to the above tips, if you are working on a table, you can utilize Excel’s “Table Tools” by selecting the table and right-clicking to access the “Insert” option on the contextual menu.

Fun Fact: The Excel spreadsheet software was created by Microsoft Corporation in 1985.

Excel Shortcuts for Inserting Rows-How to insert a row with a shortcut in Excel,

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Using the Keyboard Shortcut to Insert a New Row

Inserting a Row in Excel with a Shortcut

Excel shortcuts help save time while increasing productivity. One such shortcut is inserting a new row.

Follow these four simple steps to insert a new row using a keyboard shortcut:

  1. Place your cursor in the cell where you want to insert the row.
  2. Press the Ctrl key and the Shift key simultaneously.
  3. Press the “+” key after the Shift and Ctrl keys.
  4. Finally, press the Enter key to add the new row.

It’s worth noting that this shortcut can be used to insert multiple rows simultaneously. Name the number of rows you want to insert. Then press the Ctrl, Shift, and “+” keys together, enter the number of rows needed and press Enter to add them all at once.

To save time while working on Excel, utilizing keyboard shortcuts is helpful. Another suggestion is to use the “5 Time-Saving Shortcuts for Absolute Cell References in Excel” to become even more proficient. By using these suggestions, one can become proficient at working on Excel and save a lot of time.

Using the Keyboard Shortcut to Insert a New Row-How to insert a row with a shortcut in Excel,

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Steps for Using the Keyboard Shortcut

To efficiently insert a row using a keyboard shortcut, follow these three easy steps:

  1. First, highlight the entire row by clicking its number on the left side of the spreadsheet.
  2. Then, press Ctrl + Shift + \’+\’ and Excel will automatically add a new row below the highlighted row.
  3. Finally, enter necessary information in the newly inserted row.

It’s worth noting that there are several other shortcuts available for Excel users to boost their productivity, including the “5 Time-Saving Shortcuts for Absolute Cell References in Excel.”

One interesting fact to consider is that according to a study by Microsoft, using keyboard shortcuts in Excel can save up to 30% of your time compared to using a mouse.

Steps for Using the Keyboard Shortcut-How to insert a row with a shortcut in Excel,

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Other Methods for Inserting Rows in Excel

Other Approaches to Insert Rows in Excel

There are various options for adding rows to an Excel worksheet without using the standard insert method. Here is a simple four-step guide:

  1. Choose a cell in the row below the new one and enter the number of rows you want to insert.
  2. Right-click the mouse and select Insert from the pop-up menu.
  3. Check whether the new row is added correctly by going to the row number that comes after the one you added.
  4. Repeat steps 1-3 to insert additional rows if necessary.

It’s worth noting that these techniques are just as effective as the traditional method and can help you save time on your workflow.

Here’s an example to illustrate how time-saving shortcuts can make a difference. Suppose you are working on a project and need to reference a cell in a specific column in each row. Excel allows you to use absolute cell references ($A$1) to save time by copying the function to other cells. This five-minute tutorial explains how to use this method.

As you can see, incorporating these techniques into your daily tasks can help you work more efficiently with Excel.

Other Methods for Inserting Rows in Excel-How to insert a row with a shortcut in Excel,

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Excel Shortcuts for Deleting Rows

Excel Shortcuts for Removing Rows

Deleting rows in Excel is a common task that can be made even easier with the use of keyboard shortcuts. Here’s a guide to using Excel Shortcuts for Removing Rows.

  1. Highlight the row(s) you want to delete by clicking on the row number on the left-hand side of the spreadsheet.
  2. Press Ctrl + –
  3. Select “Entire Row” and click OK.

By following these three simple steps, you can delete rows in Excel without using your mouse. This saves time and speeds up your workflow.

It’s worth noting that you can also use these same shortcuts to delete columns as well. Just highlight the column(s) instead of the row(s) before using the command.

Pro Tip: If you frequently use shortcuts in Excel, be sure to check out “5 Time-Saving Shortcuts for Absolute Cell References in Excel” to further improve your productivity.

True Story: A colleague of mine was struggling with a slow workflow in Excel. I shared these keyboard shortcuts with them, and they were thrilled to learn that they could delete multiple rows and columns at once. It saved them a lot of time and frustration, and they were able to finish their work much more quickly.

Excel Shortcuts for Deleting Rows-How to insert a row with a shortcut in Excel,

Image credits: chouprojects.com by Yuval Arnold

Using the Keyboard Shortcut to Delete a Row

Using the Keyboard Shortcut to Delete a Row:

Deleting a row in Excel using a keyboard shortcut is simpler and faster than using a mouse and toolbar. Follow these five steps to save time:

  1. Select the entire row you want to delete by clicking its number on the left.
  2. Press "Ctrl" and "-" on your keyboard at the same time.
  3. A dialog box will appear; click “Entire row” to delete the row, or press "Esc" to cancel.
  4. If you want to undo this action, press "Ctrl" and "z" at the same time.
  5. Save your work regularly to avoid losing changes.

To delete multiple rows at once, select them all before pressing "Ctrl" and "-". Remember to click “Entire row” in the dialog box to remove them all.

By using this shortcut, you can easily delete rows without disrupting your workflow. It’s a quick and efficient way to edit and organize your data in Excel.

To save even more time, consider using other keyboard shortcuts like the “Find and Replace” function or “Absolute Cell References”. Check out our article on “5 Time-Saving Shortcuts for Absolute Cell References in Excel” to learn more.

Using the Keyboard Shortcut to Delete a Row-How to insert a row with a shortcut in Excel,

Image credits: chouprojects.com by Yuval Arnold

Steps for Using the Keyboard Shortcut to Delete a Row

In Excel, you can effortlessly delete a row by using a keyboard shortcut. Here’s how:

  1. Select the row you want to delete by clicking its row number on the left-hand side.
  2. Press Ctrl + (-) on your keyboard.
  3. Select ‘Entire row‘ in the dialog box that appears.
  4. Press Enter or click OK.

This will delete the entire row that you selected with just a few clicks.

You may also save time using other shortcuts in Excel, such as ‘5 Time-Saving Shortcuts for Absolute Cell References in Excel‘. By using these shortcuts, you can improve your proficiency in Excel and become more efficient with your work.

A true fact is that Excel was initially released for Macintosh in 1985 by Microsoft Corporation.

Steps for Using the Keyboard Shortcut to Delete a Row-How to insert a row with a shortcut in Excel,

Image credits: chouprojects.com by Joel Duncun

Other Methods for Deleting Rows in Excel

Other Efficient Ways to Delete Rows in Excel

Deleting rows in Excel is a common task that most users need to perform frequently. The good news is that there are several methods available to delete rows quickly and efficiently. Here are some other ways you can use to delete rows in Excel:

  • Use a keyboard shortcut to delete a selected row – Press the Ctrl and – keys together to delete a selected row in Excel. This shortcut method allows you to delete a row without using the mouse, which can be a time-saver.
  • Right-click and delete a row – Alternatively, you can right-click on a row and select “Delete,” which will remove the row instantly. This method works best when you only need to delete a single row.
  • Insert a new row and move the data up – Another way to delete a row is to insert a new one, copy the data you want to keep, and then delete the row you no longer need. To do this, right-click on the row number and select “Insert.” Once the new row is inserted, copy the data from the row you want to keep and paste it into the new row. Then select and delete the old row to remove it.
  • Use the Home tab to delete cells and shift the row up – Select the row you want to delete, click on the Home tab, and select “Delete” from the delete menu. This method will move all the cells below the deleted row up one row.

It’s essential to note that these methods are just as effective as the method of selecting a row and clicking on the “Delete” button. Additionally, using different methods to delete rows can help you develop your skills and become more proficient in Excel.

Using the Ctrl and – keyboard shortcut to delete rows is particularly useful because it saves time and allows quick navigation. It’s also beneficial when you need to delete multiple rows at once. On the other hand, inserting a new row and moving data up is a great alternative for people who prefer to keep all their data close together.

Overall, these methods provide an efficient approach for deleting rows in Excel and can save you precious time when working on a project. To become a pro at using Excel, you can check out other articles such as “5 Time-Saving Shortcuts for Absolute Cell References in Excel.”

Other Methods for Deleting Rows in Excel-How to insert a row with a shortcut in Excel,

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Five Facts About How To Insert A Row With A Shortcut In Excel:

  • ✅ You can insert a row in Excel by pressing Ctrl + Shift + + (plus sign) on your keyboard. (Source: Microsoft)
  • ✅ This shortcut works for inserting both blank rows and copied rows. (Source: Lifewire)
  • ✅ You can also right-click on a row and choose “Insert” to add a new row. (Source: Excel Easy)
  • ✅ Inserting multiple rows at once is possible by selecting the same number of rows as desired and then using the same shortcut. (Source: Excel Tricks)
  • ✅ Excel also offers a shortcut to insert a column, which is Ctrl + Shift + + (plus sign) on the keyboard when in a column. (Source: Excel Campus)

FAQs about How To Insert A Row With A Shortcut In Excel

How to insert a row with a shortcut in Excel?

Inserting a row in Excel can be done with a simple shortcut. Here’s how:

  1. Select the row where you want to insert a new row.
  2. Press Ctrl + Shift + + (plus sign) on the keyboard.
  3. You’ll see a pop-up box asking whether you want to shift cells down or right. Select “Shift Cells Down.”
  4. A new blank row will be inserted above the selected row.

Can I customize the shortcut to insert a row in Excel?

Yes, you can customize the shortcut to insert a row in Excel using the following steps:

  1. Click on the “File” tab in Excel.
  2. Click on “Options” and then on “Customize Ribbon”.
  3. Click on “Keyboard Shortcuts: Customize” at the bottom of the window.
  4. In the “Categories” box, select “Insert”.
  5. In the “Commands” box, select “InsertRows”.
  6. Click on “Press new shortcut key” and then press the new shortcut keys you want to set.
  7. Click on “Assign” and then on “Close”.

What is the shortcut to insert multiple rows at once in Excel?

The shortcut to insert multiple rows at once in Excel is as follows:

  1. Select the same number of rows as the number of rows you want to insert.
  2. Press Ctrl + Shift + + (plus sign) on the keyboard.
  3. You’ll see a pop-up box asking whether you want to shift cells down or right. Select “Shift Cells Down”.
  4. The selected number of blank rows will be inserted above the selected rows.

How do I insert a row above the current row in Excel?

You can easily insert a row above the current row in Excel using this shortcut:

  1. Select the row above where you want to insert a new row.
  2. Press Ctrl + Shift + + (plus sign) on the keyboard.
  3. You’ll see a pop-up box asking whether you want to shift cells down or right. Select “Shift Cells Down”.
  4. A new blank row will be inserted above the selected row.

What is the shortcut to insert a row in a table in Excel?

When working in a table, you can use the following shortcut to insert a row:

  1. Click on the table row where you want to insert a new row.
  2. Press Ctrl + Shift + * (asterisk) on the keyboard.
  3. A new blank row will be inserted above the selected row.

What is the shortcut to insert a row on a Mac in Excel?

On a Mac, you can use the following shortcut to insert a row in Excel:

  1. Select the row where you want to insert a new row.
  2. Press Control + Shift + + (plus sign) on the keyboard.
  3. You’ll see a pop-up box asking whether you want to shift cells down or right. Select “Shift Cells Down”.
  4. A new blank row will be inserted above the selected row.

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