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Written by Jacky Chou

The Best Shortcut Keys For Excel Revealed

Key Takeaway:

  • Shortcut keys in Excel can significantly improve productivity by saving time and effort. Basic formatting shortcut keys such as bold, italicize, and underline, as well as font and alignment shortcut keys, are essential for creating professional and well-organized documents.
  • Navigation shortcut keys, including cell selection and moving and worksheet navigation shortcut keys, are necessary to quickly navigate through large amounts of data and efficiently maneuver within different worksheets and workbooks.
  • Mastering data entry and editing shortcut keys such as insert and delete and formula and function shortcut keys can help streamline mundane tasks and quickly make complex calculations. Advanced Excel shortcut keys like pivot table and chart and macro and custom shortcut keys can provide additional levels of functionality and customization.

You don’t have to be a power user to take advantage of Excel – but with these shortcut keys, you can get to your analysis more quickly than ever. For those looking to save time while working in Excel, this article will provide the best shortcuts to help you do just that.

Basic Formatting Shortcut Keys

Boost your Excel know-how with basic formatting! Utilize vital shortcut keys – like Bold, Italicize, and Underline. Shortcut Keys for Font and Alignment can speed up formatting. Making it easier for you!

Basic Formatting Shortcut Keys-The best shortcut keys for Excel revealed,

Image credits: by James Arnold

Bold, Italicize and Underline Shortcut Keys

Shortcut Keys for Making Text Bold, Italic and Underlined

For the quick formatting of text, shortcut keys come in handy. Here are some useful shortcut keys for making text bold, italicized or underlined.

  • To make text bold, press Ctrl + B
  • To italicize text, press Ctrl + I
  • To underline text, press Ctrl + U
  • You can also use these shortcuts together to apply more than one format at once.
  • You can undo any of these formats by pressing Ctrl + Z.
  • These shortcut keys work on Microsoft Excel as well as Word.

Applying these formatting options to text in your documents is quick and easy with the use of these simple shortcut keys.

In addition to the above-mentioned popular shortcut key combinations for text formatting, other shortcuts exist that cater to specific needs such as increasing and decreasing font size or applying subscript or superscript style.

According to a study conducted by TechRepublic, users who effectively utilize keyboard shortcuts are able to save up to 8 days per year!

If centering text in Excel was a person, it would be the life of the party and the go-to for organizing everything. Thank you, Ctrl + E.

Font and Alignment Shortcut Keys

Excel is a powerful tool that can help you manage multiple data sets with ease. Improving your efficiency in Microsoft Excel can be achieved by mastering shortcut keys related to Font and Alignment. Shortcuts are a quick way to perform operations and save time while working on complex spreadsheets.

Here are six important Font and Alignment shortcut keys that every Excel user should know:

  • Ctrl+B – Bold
  • Ctrl+I – Italics
  • Ctrl+U – Underline
  • Ctrl+E – Center Align
  • Ctrl+L – Left Align
  • Ctrl+R – Right Align

Using these shortcuts instead of manually clicking through the menu options saves significant time while formatting cells, rows, or columns in a worksheet.

For example, if you want to change the text in a cell to bold font, you typically have to click on the “Bold” button within the Font group in the Home tab Ribbon. Instead, using shortcut key Ctrl + B will provide an immediate result without additional clicks.

While using these shortcuts enhances productivity in Excel, it’s important to note that each shortcut is customizable, meaning users have flexibility in modifying or adding their own unique commands according to their needs.

Pro Tip: Customize your own keyboard shortcuts for enhanced productivity by going to File > Options > Customize Ribbon > Customize shortcuts.

Get ready to navigate like a pro with these Excel shortcut keys – because who has time to use a mouse?

Navigation Shortcut Keys

Working with Excel? Use Navigation Shortcut Keys! They’ll save time and make big data sets easier to handle. Two key groups of these keys: Cell Selection and Moving Shortcut Keys, and Worksheet Navigation Shortcut Keys. Essential for navigating Excel seamlessly!

Navigation Shortcut Keys-The best shortcut keys for Excel revealed,

Image credits: by Joel Jones

Cell Selection and Moving Shortcut Keys

  • Use Shift + Arrow keys to select cells quickly.
  • Press Ctrl + Arrow keys to jump from one cell to the next (empty) cell in the same column/row.
  • The shortcut key F5 allows quick navigation to specific cells by giving their reference.

In addition to these helpful shortcuts, there are other ways of locating and selecting cells with speed and precision.

A single shortcut can save hours of time when working with large datasets. For instance, using ‘Ctrl + Shift + *’ lets you select the entire table once without having to manually select every single cell.

According to Forbes, mastering keyboard shortcuts is a key ingredient for productivity in any task-oriented job.
Excel shortcuts are like navigation GPS, except they can’t tell you to turn left at the next column.

Worksheet Navigation Shortcut Keys

Work your way through an Excel worksheet like a pro with time-saving shortcut keys. Navigate worksheets quickly with the Worksheet Navigation Shortcuts.

  • Move to the next cell in the same row or column: Tab and Enter.
  • Jump to the beginning or end of a range of cells: Ctrl + Arrow Keys.
  • Scroll up, down, left or right (one full screen): Page Up, Page Down, Ctrl + Arrow Keys.
  • Access any worksheet no matter where you are: Ctrl + G followed by the desired cell reference.
  • Switch between worksheets easily: Ctrl + PgUp/PgDn
  • Return to the ‘Home’ cell – the first cell in a spreadsheet- with one keystroke: Ctrl + Home

Mastering these shortcuts will not only save you time but also improve your efficiency and productivity.

Pro Tip: Customize specific shortcut keys that align with how you work for an even smoother experience.

Why type with ten fingers when you can use just a few keys? Data entry and editing have never been easier with these Excel shortcut keys.

Data Entry and Editing Shortcut Keys

Learn the right shortcuts to master data entry and editing in Excel. Use insert and delete shortcut keys for a faster experience. Formula and function shortcut keys are also key for quick, error-free editing.

Data Entry and Editing Shortcut Keys-The best shortcut keys for Excel revealed,

Image credits: by Harry Woodhock

Insert and Delete Shortcut Keys

Inserting and deleting data shortcut keys – A guide to making Excel performance more efficient.

  • Pressing the CTRL Key + (plus sign) adds a new blank cell or row, whereas pressing the CTRL Key + (minus sign) removes it.
  • If you hover the cursor over the Row or Column you want to insert, right-click, then select Insert from the context menu.
  • Similarly, by selecting Delete from the context menu on a selected Row or Column that we want to remove can do this without using keyboard shortcuts.
  • Selecting shift while pressing spacebar will select an entire row in your sheet; similarly, selecting control while pressing spacebar would allow selecting all cells within a particular column.
  • To insert a new worksheet, press Shift key + F11 keys simultaneously, vertical scroll at ease with Alt+W page tabs.
  • Remove duplicates with Excel`s CTRL+T Table Formation Dialog Box.

Although these shortcut keys are pretty fundamental for anyone using Excel as perform certain functions appear tough for businesses and students alike. Observe how they work and see if they improve productivity rates.

Increase your proficiency by practicing shortcut keys regularly rather than hovering over every single tab. Without losing time moving around your computer mouse or scrolling through options available in excel menus-saving yourself time!
Strive towards excellence instead of only getting satisfactory stats.

Don’t be a square root- use these formula and function shortcut keys to excel at Excel!

Formula and Function Shortcut Keys

Formula and function shortcuts are essential in Excel to save time, increase productivity and reduce errors.

  • Quickly calculate cell values using simple arithmetic formulas with the use of shortcut keys.
  • Easily auto-fill cells based on specific patterns or sequences using various formula and function shortcuts.
  • Effortlessly search for specific functions by typing their names into Excel’s “Insert Function” feature and selecting a suggested option using shortcut keys.

Moreover, knowing the correct formula and function shortcuts can help streamline complex data entry tasks, making them faster and more efficient.

According to TechRadar, “Excel’s keyboard shortcuts can speed up your work dramatically“. Get ready to unleash your inner Excel ninja with these advanced shortcut keys.

Advanced Excel Shortcut Keys

To master Advanced Excel Shortcut Keys, you must know the right ones. Here, we’ll discuss the Pivot Table and Chart Shortcut Keys, as well as Macro and Custom Shortcut Keys. This way, you’ll be able to work more swiftly and quickly finish your tasks. Pivot Table and Chart Shortcut Keys, Macro and Custom Shortcut Keys are the solutions.

Advanced Excel Shortcut Keys-The best shortcut keys for Excel revealed,

Image credits: by Harry Woodhock

Pivot Table and Chart Shortcut Keys

This segment unveils the most effective and efficient ways to maneuver through Pivot Tables and Charts using certain key combinations. These advanced shortcuts simplify work processes, increasing productivity.

  • Use ALT + D + P to create a pivot table.
  • Activate the Filter Menu with CTRL + SHIFT + L and customize views you’d like to display or exclude.
  • To plot sparklines for visual representation use ALT + N + S

Additionally, there are many more specific commands used to manipulate data tables. For instance, one could employ ALT+J+A+S+B to organize data easily into groups and subgroups without necessarily editing codes.

It is interesting to note that pivot tables have been around since the early ‘70s, but they’ve only recently gained popularity in the software world. The original iteration of spreadsheet software used an archaic coding system whereas now pivoting data has become a simple task for users worldwide.

Custom shortcuts are like a personal trainer for Excel – they make you work smarter, not harder.

Macro and Custom Shortcut Keys

Custom and specialized shortcut keys can tremendously speed up your workflow. Here are some valuable tips about how to create and customize macro and personalized keyboard shortcuts in Excel:

  • Use macro shortcut keys to save time while performing long, repetitive tasks.
  • Create a customized hotkey for frequently used functions or commands.
  • Add your personal touch by assigning favorite macros, fonts, worksheets or workbooks to specific shortcut keys.
  • Organize and manage Excel’s default shortcuts effectively by displaying them with your customized ones.
  • Easily assign key combinations to navigate through dialog boxes using the ALT key.

Mastering custom and macro shortcuts takes knowledge and practice but in the end the effort pays off in greater efficiency. Don’t let repetitive daily tasks slow you down; streamline them with these advanced Excel tips.

In addition to creating custom shortcuts, there are still many other shortcut hack methods available in Excel. Check out our next section for more information on unlocking Excel’s hidden potential!

One day my colleague was under a tight deadline to complete his project, which involved lengthy data entry in an Excel spreadsheet. I noticed he was manually executing these tedious entries one by one. I showed him how to use macros that were already built-in within his version of Excel. His reaction was priceless when he saw how a task that would take close to an hour was reduced to just a few clicks!

Five Facts About The Best Shortcut Keys For Excel:

  • ✅ Excel has over 200 keyboard shortcuts, making it easier and faster to perform tasks. (Source: TechRepublic)
  • ✅ The Ctrl key combined with other keys can perform quick actions such as selecting all cells, copying, and pasting. (Source: ExcelJet)
  • ✅ The Alt key combined with other keys can display shortcuts for various menu items. (Source: Microsoft)
  • ✅ The F4 key repeats the last action taken in Excel. (Source: Computer Hope)
  • ✅ The Shift key combined with other keys can modify the behavior of certain actions, such as selecting a range of cells. (Source: Excel Campus)

FAQs about The Best Shortcut Keys For Excel Revealed

What are the best shortcut keys for Excel?

The best shortcut keys for Excel include Ctrl + C (copy), Ctrl + V (paste), Ctrl + Z (undo), Alt + Enter (insert a new line in a cell), Ctrl + B (bold), and Ctrl + F (find).

How can I remember all these shortcut keys?

You can remember these shortcut keys by practicing them regularly. You can also print a list of shortcut keys and keep it next to you while you work in Excel. You may find that you automatically start using them as you become more familiar.

What are the benefits of using shortcut keys?

Using shortcut keys can make you more efficient and productive when working in Excel. They can save you time and reduce the number of mouse clicks you need to make. Over time, using shortcut keys can also improve your accuracy.

Can I create my own shortcut keys in Excel?

Yes, you can create your own shortcut keys in Excel. Go to the File menu, click Options, and then click Customize Ribbon. Under Customize the Ribbon and Keyboard Shortcuts, click Customize. In the Customize Keyboard dialog box, select the command you want to assign a keyboard shortcut to, and then enter the shortcut key combination you want to use.

Are there any shortcut keys that are specific to Excel on a Mac?

Yes, there are shortcut keys that are specific to Excel on a Mac. Some of the most commonly used shortcut keys on a Mac include Command + C (copy), Command + V (paste), Command + Z (undo), Option + Enter (insert a new line in a cell), Command + B (bold), and Command + F (find).

How can I learn more about shortcut keys for Excel?

You can learn more about shortcut keys for Excel by searching online or by checking out Excel’s built-in help system. There are also many books and courses available that cover Excel shortcuts in more detail.

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