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Written by Jacky Chou

The Best Shortcut For Hiding Cells In Excel

Key Takeaway:

  • The Excel shortcut for hiding cells is a handy time-saver that streamlines data entry, formatting, and presentation. Instead of manually hiding cells one-by-one, users can use a simple keyboard key combination to achieve the same result quickly.
  • Using shortcut keys in Excel makes life easier for users who work with large datasets and need to hide sensitive or irrelevant information. By hiding cells, users can focus on the relevant data and make it easier to share and present their work without distraction.
  • To use the Excel shortcut for hiding cells, users need to select the cells they want to hide, press the Control and 9 keys simultaneously, and then verify the hidden cell(s) by checking the row and column headers. Additional tips and tricks include unhiding cells, hiding and unhiding rows and columns, and leveraging the Excel ribbon to access the Hide and Unhide commands more quickly.

Are you struggling with how to quickly and easily hide cells in Excel? Read on to learn a simple, yet effective, shortcut that will save you time and effort. You’ll be able to hide or unhide multiple cells in no time!

Excel Shortcut for Hiding Cells

Quickly hide cells in Excel? Use the Excel Shortcut! Let’s start with an Intro to Excel Shortcut. It can boost your productivity!

This section has two parts, each showing a different way to use the Excel Shortcut for Hiding Cells.

Excel Shortcut for Hiding Cells-The best shortcut for hiding cells in Excel,

Image credits: by David Woodhock

Introduction to Excel Shortcut

Microsoft Excel is a powerful spreadsheet tool used worldwide by businesses, students, and professionals to store, analyze, and manipulate data. Mastering shortcuts can save considerable time when using Excel. This article highlights an essential shortcut that every Excel user should know.

  1. Select the cells you want to hide
  2. Press Ctrl + 9 on your keyboard.
  3. The selected cells will be invisible but not deleted from your workbook.

It’s worth noting that hidden rows or columns still contribute to formulas or charts using cell references, even though they are not displayed.

Excel shortcuts are a great way to save time and increase productivity. Various commands can be executed quickly using these tricks. One important advantage of using shortcuts is that you have less wrist movement as you don’t need to reach for the mouse, which helps combat repetitive strain injury (RSI).

Knowing how to hide cells in Excel is one of the most useful shortcuts out there. It’s easy to execute and applicable in various situations. For example, it’s handy when working on complex spreadsheets with numerous different sets of data that require organization but without overcomplicating the final product.

As Microsoft designed Excel with user-friendliness in mind, users always aim for maximum efficiency. While this particular shortcut did not find its fame throughout all generations of Excel versions proportionally. Why let everyone see your mistakes when you can hide them like a pro with these simple Excel steps?

Steps to Hide Cells

  1. Select the cells to hide.
  2. Then, press the shortcut key.
  3. Verify that the cells are hidden.

These three steps will help you hide cells quickly in Excel.

Steps to Hide Cells-The best shortcut for hiding cells in Excel,

Image credits: by Yuval Arnold

Step 1 – Select the Cell(s)

In the initial step of hiding cells in Excel, you need to identify and designate the cell(s) that require concealment.

To select the appropriate cell(s), follow these easy steps:

  1. Position your cursor on one of the cells that you want to hide
  2. Click and drag your cursor over all of the relevant cells
  3. Release the cursor once you have selected all of the necessary cells.

It’s critical to make sure that you accurately identify and select only those cells that require hiding.

Once you’ve completed this step, you can move ahead with concealing them for specific reasons.

Selecting the cell(s) is crucial before hiding them. Keep in mind which requirements are essential for selecting as it helps in further manipulation of data.

There’s no known historic background on this particular initial stage because it has been fundamental since Excel was first introduced.

Don’t fumble around with the mouse, just hit the right keys to hide those cells like a ninja.

Step 2 – Use the Shortcut Key

Keyboard shortcuts are an effective way to hide cells in Excel without the need for time-consuming steps. By using shortcut keys, you can easily isolate important information while keeping unnecessary data hidden.

To use the shortcut key for hiding cells, follow these three easy steps:

  1. Select the rows or columns you wish to hide.
  2. Press the Ctrl+9 keys on your keyboard simultaneously.
  3. The selected rows or columns will now disappear from view.

Using this method can save a significant amount of time when compared to using manual methods of hiding cells or columns one by one.

It’s important to note that while the hidden rows and columns are not visible, their contents are still present. To unhide them again, simply select the surrounding rows or columns and repeat the same process by pressing Ctrl+Shift+9.

Another alternative is to use a contextual menu to show and hide rows and columns. Simply select the entire row or column using your mouse and right-click it. Then select ‘Hide’ from the context menu, or click ‘Unhide Rows/Columns’ if you previously hid them.

Think of hidden cells as your office gossip – you can pretend they don’t exist, but they’re still there lurking in the background.

Step 3 – Verify the Hidden Cell(s)

After hiding cells in Excel, it’s essential to verify that they are hidden successfully. Here’s how you can do it:

  1. Step 1: Click on any cell near the hidden cell(s).
  2. Step 2: Press Ctrl + ~ (tilde) to display all the formulas in your worksheet.
  3. Step 3: Look for the formula containing the cell address of the hidden cell(s).
  4. Step 4: If you find a reference to a hidden cell, it will appear with hash marks (###) instead of its value.
  5. Step 5: To ensure that the hidden cells aren’t visible, go back to viewing normal cells and check if they are still concealed.

In case you need to unhide the hidden cells, click on “Home,” then select “Format” from the ribbon. In the drop-down menu, select “Visibility,” and then click on “Hide & Unhide.” Here you can choose between hiding or unhiding your desired cells.

Displaying all formulas is just one way to confirm your hide action. You can double-check by choosing “Format” on top of your excel sheet and selecting “Cells – Protection.” Here you’ll see if your desired cells are locked or similar options worth checking out.

Hiding particular data enables clear tabulation and effective data management. Remember that hidden cells don’t get deleted, and there may come an instance where you may require them again. Always use proper color-coding to keep track of hidden cells.

It is interesting to know that each time one opens Microsoft Excel for conducting some work; he/she always finds a rectangular box positioned at A1 known as Cell cursor by default.

Unleash your inner Excel ninja with these bonus tips and tricks.

Additional Tips and Tricks

Want to step up your Excel game? Here’s the trick! Hide, and quickly unhide, cells, rows, and columns. It’s the best way to keep sensitive data secure. To hide multiple cells or ranges, use the shortcut. And you can declutter your worksheet by hiding rows and columns. Need to see them again? Unhide them!

Additional Tips and Tricks-The best shortcut for hiding cells in Excel,

Image credits: by Harry Jones

Unhiding Cells

If you’ve hidden cells in Excel and need to bring them back, follow these 4 steps:

  1. Select the entire range of cells surrounding the hidden ones;
  2. Right-click on any cell in the selection;
  3. Select “Format Cells” from the context menu;
  4. In the Format Cells dialog box, go to the “Protection” tab and uncheck “Hidden”.

It’s important to note that unhiding cells does not restore any data or formatting that may have been deleted or changed while they were hidden.

Interestingly, before Excel introduced the ability to hide and unhide cells, users had to resort to various workarounds such as changing font color or filling cells with white spaces.

Excel’s version of a witness protection program: hiding rows and columns since the dawn of time.

Hiding Rows and Columns

To effectively conceal specific parts of your Excel sheet in style, adopt creative techniques in hiding rows and columns.

To hide rows and columns:

  1. Select the row or column you want to hide
  2. Right-click on it and select ‘Hide.’
  3. To unhide hidden cells: Highlight the row or column before and after the hidden rows/columns.
  4. Go to the Home tab, click on Format > Visibility > Unhide Rows/Columns.
  5. Alternatively, press Ctrl + Shift +0 to unhide all hidden columns or Ctrl + Shift +9 for all hidden rows.

While hiding rows and columns is an excellent way of concealing irrelevant data, there are additional Excel tricks to implement.

You can leverage “Grouping.” Grouping creates a collapsible panel within your sheet which helps you manage your data better. You could group data by month, quarterly reports, year-end accounts etc. Then collapse or expand when needed.

Additionally, it’s best practice to rename sheets instead of leaving them as Sheet1, Sheet2 etc. Analyse the nature of data intended for each sheet, then name accordingly.

Five Facts About The Best Shortcut For Hiding Cells In Excel:

  • ✅ Using the “Ctrl” and “9” keys together is the best shortcut for hiding cells in Excel. (Source: Excel Campus)
  • ✅ Hiding cells in Excel can be useful for protecting sensitive data or simplifying the view of a spreadsheet. (Source: Spreadsheeto)
  • ✅ Hidden cells can still be referenced in formulas and functions, but will not appear in the worksheet. (Source: Computer Hope)
  • ✅ To unhide hidden cells in Excel, use the “Ctrl” and “Shift” and “9” keys together. (Source: Excel Easy)
  • ✅ Hiding cells in Excel can also be accomplished through the “Format Cells” option in the Home tab. (Source: Lifewire)

FAQs about The Best Shortcut For Hiding Cells In Excel

What is the best shortcut for hiding cells in Excel?

The best shortcut for hiding cells in Excel is “Ctrl + 9” for hiding rows and “Ctrl + 0” for hiding columns.

Can I unhide cells using the same shortcut?

No, the shortcut for unhiding cells is different. “Ctrl + Shift + 9” is used for unhiding rows and “Ctrl + Shift + 0” is used for unhiding columns.

Is there any other way to hide cells in Excel besides the shortcut?

One alternative way to hide cells in Excel is to right-click on the cell or cells you would like to hide and then select “Hide”. You can also select “Format” in the “Home” tab and then choose “Hide & Unhide” and finally “Hide Rows” or “Hide Columns”.

Why would someone want to hide cells in Excel?

Hiding cells can be useful for various reasons. For example, it can make the spreadsheet easier to read by hiding unnecessary or sensitive data, or it can be part of an applied formula that needs to hide specific cells.

Will my hidden cells be saved when I close and reopen my Excel workbook?

Yes, any hidden cells that were saved before closing the workbook will remain hidden after reopening it.

Can I print my hidden cells in Excel?

No, hidden cells will not be printed. If you want to print the hidden cells, they must first be unhidden before printing.

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