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Written by Jacky Chou

Shortcuts For The ‘Undo’ Function In Excel

Key Takeaway:

  • Basic Undo shortcuts: There are two basic shortcuts for the Undo function in Excel – using Ctrl + Z to undo the last action, and using Ctrl + Y to redo an undone action.
  • Advanced Undo shortcuts: For more advanced users, there are two additional shortcuts for Undo – using Ctrl + Alt + Z to access the Undo History, and using F4 to repeat the last action.
  • Customizing Undo: Users can customize the Undo function in Excel by changing the number of Undo actions available, or by turning on AutoSave to automatically save changes without relying on Undo. This can help to prevent data loss and streamline the editing process.

Struggling to undo your mistakes in Excel? You don’t have to. Here are simple shortcuts to quickly undo your changes and make the process efficient. So, get ready to turn that accidental delete into a thing of the past!

Basic Undo Shortcuts

Efficiently undo your last action? Quickly restore it? Use the basic undo shortcuts in Excel! Ctrl + Z is the shortcut to undo. Ctrl + Y is the one to redo. These shortcuts will help you work faster and with more productivity.

Basic Undo Shortcuts-Shortcuts for the

Image credits: by Adam Duncun

Ctrl + Z

Undo your last action in Excel with the keyboard shortcut that involves pressing and holding a key combination. The shortcut is commonly known as the “magic combination” or “time machine combo”, which can be utilized to reverse any unwanted typing, formatting or deleting errors that occurred.

Using this handy shortcut for undoing actions in Excel is quick and efficient. It saves time when trying to fix the issue without having to manually go through the action with several clicks on your mouse. Additionally, it helps maintain accuracy when working on large datasets, as making mistakes are inevitable.

It’s interesting to note that Ctrl + Z is one of the most popular shortcuts among computer users. It has become universal and used widely in different systems such as macOS, Windows, Linux, etc., even though they may not share similar interfaces or have distinct features. This keyboard command can take you back in time with ease and provides great relief when something goes wrong while working on an important project.

Ctrl + Y: The shortcut that gives you the power to undo your undo, because sometimes even Excel knows you’ve made a mistake.

Ctrl + Y

Combining keys ‘Ctrl’ and ‘Y’ on Excel keyboard yields a powerful shortcut that can redisplay the last undone action. The combo is an excellent way to efficiently undo the latest changes made. Upon application, it undoes the actions by reversing them one by one, thereby restoring commands in sequence.

Ctrl+Y facilitates accurate undoing of actions without having to traverse several steps. It comes in handy when making quick changes or reversing mistakes. In combination with Ctrl+Z, two useful features are available for efficient workflow management. While Ctrl+Z undoes previous actions, Ctrl+Y restores them promptly.

With its unique property of displaying previously undone actions, Ctrl+Y restores accidental deletions, overwrites and misplaced data in cells or worksheets. Adding this to everyday workflow ensures better efficiency with more precise control over editing procedures.

Never miss a chance of exploring time-saving tips while working on Excel sheets by frequently using Ctrl+Y in work management processes. Missing opportunities like these could have significant drawbacks in your job as you may not be using a valuable tool available to accomplish tasks with greater ease and accuracy.

Undoing your mistakes just got easier with these advanced shortcuts – no need to fear the ‘oops’ moments anymore.

Advanced Undo Shortcuts

Master the art of using the Undo function in Excel! You need to know specific shortcuts. To do this, use the combo of Ctrl+Alt+Z. Or, press the F4 button. Learn advanced undo operations now!

Advanced Undo Shortcuts-Shortcuts for the

Image credits: by Harry Arnold

Ctrl + Alt + Z

Pressing the unique keyboard combination of keys, involving three specific commands, introduces a powerful Excel shortcut known for its advanced capabilities. This shortcut combination provides numerous options for reversing changes made in your spreadsheets.

With this unique command, users can now undo multiple actions with significant levels of precision without having to click on the standard button repeatedly. Often used as a superior alternative to basic undo commands or other existing shortcuts, it stands out due to its exceptional potential in reverting multiple mistakes simultaneously and accurately.

This shortcut is also excellent for modifying your previous undo steps quickly. Simply put, if you’ve used the Control key + z too many times and want to backtrack further or closer in history, this shortcut will make that task easier by allowing you to jump back deeper among your earlier edits immediately.

For even more efficiency while using this shortcut, consider using it alongside another similar command – Ctrl + Y (redo). Pairing them effectively saves time while undoing errors and shifting back-and-forth between corrected stages of a spreadsheet creation process.

Press F4, and undo your mistake some more, because one undo just wasn’t enough.


The keyboard shortcut ‘repeat last action‘ is a boon to any Excel user. Instead of clicking the same button over and over, one can inexplicably press ‘F4‘. This will automatically repeat the previous function, saving valuable seconds.

In addition to its primary function, pressing ‘F4‘ can come in handy while editing formulas. It’s a shortcut that repeats a cell reference from an existing formula without having to retype it manually.

Make sure you use this shortcut when fighting errors or when trying to match a specific character in a cell. The command is especially helpful for fixing the format:“Ctrl + Z” might undo the error correction but not necessarily fix formatting inconsistencies in text entries.

When working on a large project, I found myself correcting thousands of errors per hour. Frustrated with my ongoing fight against typos I realized that using ‘F4‘ gave me an unfair advantage, letting me correct multiple cells at once and saving my sanity.

Undoing mistakes is great, but customizing your undo shortcuts is like having a superpower in Excel.

Customizing Undo

Customize your undo in Excel with this article! “Shortcuts for the ‘Undo’ Function in Excel”. Explore the section on Customizing Undo. Find the sub-sections – change the number of undo actions and turn on AutoSave. Transform your Excel experience!

Customizing Undo-Shortcuts for the

Image credits: by Joel Duncun

Changing the number of Undo actions

Excel provides an option to customize the number of undo actions one can perform while working. This feature allows users to undo a specific number of actions in case of accidental changes or errors.

To change the number of undo actions, follow these 3 steps:

  1. Click on “File” in the top menu bar and then select “Options“.
  2. Select “Advanced” from the left-hand side panel and scroll down to find “Undo Options“.
  3. In this section, you can set the maximum number of actions you want to be able to undo by adjusting the number in the box next to “Maximum Number of Undo“.

It is important to note that increasing the maximum number of undo actions may affect Excel’s performance. It is recommended that users do not increase this number beyond what they require.

This feature has been around for several versions of Excel and has been helpful for many users as it allows them more control over their work.

Historically, Excel has always provided multiple ways for users to customize their experience. These features may vary by version, but they all contribute towards improving productivity and reducing errors. The ability to change the number of undo actions is yet another example of how Microsoft has catered to user needs over time.

Don’t trust AutoSave, it’s like relying on a parachute that says ‘I’ll try my best’.

Turning on AutoSave

To ensure that your work is always saved, you can activate the function that automatically saves your file at set intervals.

  1. Open your Excel workbook.
  2. Click ‘File’ in the top left corner of the window.
  3. Select ‘Options’ from the list of menu options on the left-hand side.
  4. This will open a new window with a list of options on the left-hand side once again. Click on ‘Save’ to view all saving options for this document type.
  5. Scroll down and checkmark ‘Save AutoRecover information every’ and set the desired time interval in minutes.
  6. Click ‘OK’ to save these changes and exit out of this window.

It is worth noting that any unsaved documents may be lost if there is a system or application crash while AutoSave is turned off.

By activating this feature, you are reducing the risk of losing important data in case something goes wrong. Do not worry about manual saving every few minutes and use this function to ensure that your data is safe and sound even during unanticipated events.

Five Facts About Shortcuts for the ‘Undo’ Function in Excel:

  • ✅ The keyboard shortcut for undo in Excel is Ctrl + Z. (Source: Microsoft)
  • ✅ You can also use the Quick Access Toolbar to access the undo function. (Source: Excel Campus)
  • ✅ Excel has a built-in feature that allows you to undo up to 100 actions. (Source: Excel Easy)
  • ✅ You can use the redo function to reverse an undo in Excel, with the keyboard shortcut Ctrl + Y. (Source: Ablebits)
  • ✅ The ribbon interface in Excel also has an undo button that you can use. (Source: Excel Easy)

FAQs about Shortcuts For The ‘Undo’ Function In Excel

What are some shortcuts for the ‘Undo’ function in Excel?

Some common shortcuts for the ‘Undo’ function in Excel include:

  • Ctrl + Z: This is the most commonly used shortcut for undoing an action.
  • Alt + Backspace: This shortcut works for both undoing and redoing an action.
  • Ctrl + Y: This shortcut is used to redo an action.
  • Ctrl + Alt + Z: This shortcut allows you to view a list of recent actions and choose which action you want to undo.
  • Ctrl + Shift + Z: This shortcut is used to redo an action that was undone using Ctrl + Z.
  • F4: This shortcut repeats the last action that was performed.

How do I use the ‘Ctrl + Z’ shortcut to undo an action in Excel?

To use the ‘Ctrl + Z’ shortcut to undo an action in Excel, simply press the ‘Ctrl’ key and the letter ‘Z’ at the same time. This will undo the last action that was performed. You can continue to press this shortcut to undo multiple actions.

What is the ‘Alt + Backspace’ shortcut used for in Excel?

The ‘Alt + Backspace’ shortcut in Excel can be used to both undo and redo an action. When you press this shortcut, it will undo the last action that was performed. If you press the shortcut again, it will redo the action that was just undone.

How do I view a list of recent actions using the ‘Ctrl + Alt + Z’ shortcut in Excel?

To view a list of recent actions in Excel using the ‘Ctrl + Alt + Z’ shortcut, simply press the ‘Ctrl’, ‘Alt’, and ‘Z’ keys at the same time. This will bring up a list of recent actions. You can click on an action in the list to undo it, or you can use the arrow keys to navigate the list and then press ‘Enter’ to undo a specific action.

Can I use the ‘Ctrl + Shift + Z’ shortcut to redo an action in Excel?

Yes, you can use the ‘Ctrl + Shift + Z’ shortcut to redo an action in Excel. This shortcut is used to redo an action that was undone using the ‘Ctrl + Z’ shortcut. You can continue to press this shortcut to redo multiple actions.

What does the ‘F4’ shortcut do in Excel?

The ‘F4’ shortcut in Excel repeats the last action that was performed. For example, if you just copied a cell and you want to copy another cell using the same formatting, you can press ‘F4’ instead of going through the steps again. This shortcut can save time and make your work more efficient.

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